Rebecca Lynn Hite
Sacramento,California
Summary
As an accomplished Executive Assistant with over 20+ years of experience, I possess extensive expertise in providing high-level support to C-suite executives, senior leadership, executive council/boards of directors. I excel in ensuring seamless operational efficiency through professionalism, discretion, and exceptional attention to detail. My core strengths include being flexible, managing complex schedules, coordinating meetings/events, developing and implementing effective communication strategies. Serving as a liaison between diverse departments and legislative/state entities, I proactively anticipate needs, address challenges, and implement solutions before they escalate. I am adept at bridging connections and building strong relationships between staff and vendors to facilitate collaboration. With superior organizational skills, I consistently plan, execute, and oversee projects to successful completion, meeting objectives within deadlines while promoting a positive and collaborative work environment.
Overview
23
23
years of professional experience
Work History
Executive Assistant to the Executive Council & Board of Directors
California Correctional Peace Officers Association (CCPOA)
10.2017 - Current
- Meeting planning for all types of requests (Board Meeting, Chapter Meeting, Executive Council Meeting, Conventions, Townhalls, Negotiation Tables, Staff Holidays etc.) / Planning Committee
- Locate venues and execute contracts for meetings and largescale conventions including complex travel arrangements and catering (Domestic/International).
- Travel arrangements: Hotel / Flight reservations for small and large groups (Domestic/International).
- Generate and maintain comprehensive and accurate Logs and or Records on the Executive Council's and Senior Leadership's behalf.
- Fiscal Responsibility for report reconciling with the State of California (CDCR/OLR).
- Manage multiple calendars to ensure visibility to essential items regarding meetings, emails/phone calls.
- Attend various Association/Chapter meetings and functions with and on behalf of the Executive Council and Senior Leadership to address concerns, manage and coordinate activities with third-party vendors.
- Prepare Documents, such as writing and editing e-mails, drafting memos, and preparing communications on the Executive Council's and Senior Leadership's behalf.
- Assist in preparing administrative reports. Organize and draft reports to ensure the best display of information to meet the intended purpose.
- Produce high-quality written communication. Correct, edit, rephrase, and punctuate as necessary to ensure the final copy conveys the intended meaning and is correct in detail.
- Create processes / procedures.
- Budgets Tracking / Expense Reports.
- Accounts receivable / purchase orders.
- Logistics - scheduling vendors for building maintenance/compliance (fire extinguishers/elevators etc.)
- Website Management
- Handling of extremely confidential documents / emails etc.
Executive Assistant to the Chief Information/Security Officer
Western Health Advantage (WHA)
01.2016 - 01.2017
Operations Coordinator / Executive Administrative Assistant to the President & Vice President
Peace Officers Research Association of CA (PORAC)
01.2003 - 01.2016
- Other titles held: Conference and Vendor Coordinator, Program Manager/Sales, Accounts Receivable
Education
Certified Meeting Planning Certificate - undefined
Sacramento State
Misc. continuing education courses - undefined
New Horizon
Diploma - undefined
North Eugene Highschool
basketball
University of Utah
Skills
- Microsoft Office
- Adobe Products
- Intuit/QB
- Wix/WordPress
- Smartsheet's
- Google Sheets
- Zoom/Teams
- Formsite
- Salesforce
- Android/Apple
- 10-key by touch
- Outlook
- OneDrive/Dropbox
- Acrobat (Create/edit)
- Concur
- CVENT
- Non-Profit
- Law Enforcement
- Unions
- Working with Legislators/State of CA
Websites
Other
Foster Adopt-a-Doggie
Timeline
Executive Assistant to the Executive Council & Board of Directors
California Correctional Peace Officers Association (CCPOA)
10.2017 - Current
Executive Assistant to the Chief Information/Security Officer
Western Health Advantage (WHA)
01.2016 - 01.2017
Operations Coordinator / Executive Administrative Assistant to the President & Vice President
Peace Officers Research Association of CA (PORAC)
01.2003 - 01.2016
Certified Meeting Planning Certificate - undefined
Sacramento State
Misc. continuing education courses - undefined
New Horizon
Diploma - undefined
North Eugene Highschool
basketball
University of Utah
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