Rebecca Shaffer
Temple Terrace
Summary
Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
31
31
years of professional experience
1
1
Certification
Work History
Accounts Receivable/Payable Specialist
Advanced Cable Connections, Inc
Tampa
02.2025 - Current
- Processed and verified invoices, purchase orders, and expense reports for accuracy and completeness
- Assisted with month-end closing activities by preparing accruals and reconciling accounts payable balances
- Reconciled vendor statements and resolved any discrepancies in a timely manner
- Collaborated with purchasing department to resolve pricing or quantity discrepancies on invoices
- Responded to vendor inquiries regarding payment status or invoice issues promptly and professionally
- Reviewed employee expense reports for compliance with company policies before processing reimbursement payments
- Performed regular audits of accounts payable processes to identify areas for improvement and implement best practices
- Maintained confidentiality when handling sensitive financial information during daily tasks
- Assisted in the preparation of 1099 forms and other tax-related documents for vendors
- Developed and maintained strong relationships with key vendors, resulting in improved communication and issue resolution
- Managed vendor database, ensuring accurate and up-to-date information for efficient payment processing
Freight/Customer Service Associate
Home Depot
Tampa
04.2019 - Current
- Operated forklifts and other material handling equipment to safely transport and store goods in designated warehouse location.
- Collaborated with team members to organize inventory, maintain stock levels, and optimize warehouse layout for maximum efficiency
- Implemented safety protocols and best practices to minimize workplace accidents and injuries.
- Utilized computer systems to generate shipping labels, track inventory levels, and update shipment statuses accurately
- Worked closely with logistics team to coordinate outbound deliveries based on customer orders and delivery schedules
- Collaborated with cross-functional teams including procurement, sales, and customer service departments to resolve any order-related issues or delays efficiently
- Contributed ideas for process improvements that enhanced productivity while maintaining high standards of accuracy in order fulfillment operations
- Trained new hires on proper handling techniques for different types of merchandise as part of the onboarding process
- Processed transactions accurately using point-of-sale systems.
- Assisted customers with product inquiries and store navigation.
- Assisted customers with returns, exchanges, refunds, and other transactions as needed.
Project Coordinator
Osprey Construction Inc
Tampa
01.2014 - 01.2019
- Answer multi phone lines.
- Preform administrative duties for management and superintendents.
- Responsible for processing new bid requests. Submit bids in lender required websites.
- Process, track, file, monitor and retrieve new construction/reo purchase orders with strict deadlines.
- Maintain documents associated with new construction.
- Coordinate and schedule with vendors, subcontractors, superintendents, inspectors, builders, realtors, customers and lenders.
- Maintain current records for subcontractors, builders and vendors.
- Gather and prepare all new construction plans/documents for superintendents.
Office Manager
Elite Building Services, LLC
Ruskin
04.2010 - 05.2013
- Analyzed and organized office operations and procedures.
- Provided valuable multi-tasking and negotiating skills.
- Answered high column multi-phone lines.
- Maintained open communication with managers, superintendents, builders, vendors and customers.
- Maintained an effective system to track warranty work order and purchase orders.
- Executed daily operations of accounts receivables and accounts payables.
- Called on past due accounts.
- Maintained current records for Elite Building Services, builders and subcontractors.
- Executed weekly payroll for employees and subcontractors.
Administrative Assistant
H. Lee Moffitt Cancer Center
Tampa
01.2007 - 03.2010
- Performed Administrative, clerical and secretarial duties.
- Answered high level volume multi-phone lines and triaged calls appropriately.
- Coordinated travel arrangements and prepared expense reports.
- Maintained and ordered all supplies for the Clinical Research Unit.
- Processed incoming and outgoing mail.
- Audited and approved employee payroll using Kronos software.
- Scanned all patient medical records into Cerner Database and Clinical Research Drives.
- Complied and closed trial documents to be sent to medical records library.
- Opened purchase orders and draw down accounts.
- New orientation information to all new Clinical Research Unit employees.
- Prepared reports, minutes, and presentations.
- Updated engagements, publications, awards and committee memberships.
Processor
David R Carter, P.A
Spring Hill
08.2004 - 10.2006
- Prepared new files and ordered property searches.
- Coordinated closing with realtors, brokers, sellers and buyers and provided customer contact throughout closing proceedings.
- Ordered pest inspections, surveys and payoffs.
- Prepared all documents for closing as well as prepared documents to be sent to courthouse for proper recording.
- Assisted attorneys with preparing documents for clients.
Expeditor/Departments Associate
Home Depot
Tampa
01.1995 - 06.2001
- Coordinated, follow up, maintained records and problem solve on the installation process with customers, installers, vendors and Home Depot Associates with Special Service orders.
- Reconciled errors, customer satisfaction and control markdowns in a cost effective manner.
- Participated in inventory control, shrink control and safety procedure awareness.
- Created strategies for effective visual merchandise displays.
- Conscientiously provided a smooth flow of business by providing quality customer service with emphasis on recognizing customer needs.
- Aggressively pursued all training opportunities about the store, vendors, and products, selling skills, credit programs and procedural knowledge and trained new employees.
Education
High school or equivalent -
Pine Forest High School
Pensacola, FLSkills
- Office management
- Project Coordination
- Customer Support
- Organizational skills
- Property management
- Accounts payable
- Microsoft Office
- Merchandising
- Cash register
- Time management
- Accounts receivable/payable
- Communication skills
- Payroll
- Medical records
- Microsoft Access
Certification
Driver's License
Timeline
Accounts Receivable/Payable Specialist
Advanced Cable Connections, Inc
02.2025 - Current
Freight/Customer Service Associate
Home Depot
04.2019 - Current
Project Coordinator
Osprey Construction Inc
01.2014 - 01.2019
Office Manager
Elite Building Services, LLC
04.2010 - 05.2013
Administrative Assistant
H. Lee Moffitt Cancer Center
01.2007 - 03.2010
Processor
David R Carter, P.A
08.2004 - 10.2006
Expeditor/Departments Associate
Home Depot
01.1995 - 06.2001
High school or equivalent -
Pine Forest High School