Regina Valle
Fort Worth,TX
Summary
Dependable Coordinator provides excellent office management and administrative support. Possesses strong communication and interpersonal skills with demonstrated ability to manage competing priorities and meet deadlines. Creative problem solver with strong analytical and critical thinking skills. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.
Overview
17
17
years of professional experience
Work History
Coordinator for the Provost's Office
TCU Provost Office
Fort Worth , TX
07.2024 - Current
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Collaborated with department heads to develop strategic plans aligning with overall company objectives, fostering a unified approach toward shared goals.
- Assisted in recruitment efforts by coordinating interviews and managing onboarding activities for new hires.
- Coordinated logistics for large-scale events, significantly reducing setup times and eliminating scheduling conflicts.
- Developed comprehensive training materials for new staff, leading to quicker onboarding and higher initial productivity levels.
- Improved project outcomes with meticulous attention to detail in planning phases, ensuring all requirements were met ahead of deadlines.
- Managed vendor relationships to secure best quality of services and products for organizational needs.
- Monitored front areas so that questions could be promptly addressed.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
Administrative Program Specialist
TCU Neeley Fellows Department
Fort Worth , TX
2022.09 - Current
- Demonstrated leadership skills in managing projects from concept to completion.
- Proven ability to develop and implement creative solutions to complex problems.
- Demonstrated a high level of initiative and creativity while tackling difficult tasks.
- Gained extensive knowledge in data entry, analysis and reporting.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Gained strong leadership skills by managing projects from start to finish.
Administrative Assistant
TCU Neeley School Of Business Graduate Programs
Fort Worth , TX
10.2007 - 09.2022
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Processed invoices and expenses
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Coordinated schedules and timelines for events.
- Managed administrative logistics of events planning, event booking and event promotions.
- Managed event logistics and operations.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Planned large-scale events such as Neeley Hooding Ceremonies, Neeley tailgates, Neeley Alumni Events and all graduate program orientations.
- Selected and ordered swag for speakers, students and alumni, décor and event materials.
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation and proposal development for various events.
- Coordinated florists, photographers, videographers, musicians, officiants and ceremony participants during rehearsals and pre-ceremony, ceremony and reception events.
- establish budgets and determine timelines for venue selection, guest list finalization, and rehearsal, ceremonies, and receptions.
- Supervised onsite team of caterers, audio-visual technicians, and facility management team.
- Executed on-time and under-budget project management
- Led vendor negotiations to obtain cost-effective services and products.
- Reduced financial discrepancies by accurately managing budgeting, bookkeeping and auditing tasks.
- Fostered relationships with local suppliers to obtain best price, quality, and delivery of products.
Education
High School Diploma -
Diamond Hill-Jarvis High School
Fort Worth, TX05.1990
Skills
- Administrative Procedures
- Strong Organizational Skills
- Event Execution
- Vendor Negotiations
- Accommodation Organization
- Budget Planning and Administrative
- Catering Coordination
- Vendor Coordination
- Special Event Planning
- Event Planning and Management
- Office Organization
- Staff Meetings
- Balance Sheets
- Status Updates
- Microsoft Office Suite
- Personnel Records
- Processing Procedures
- Calendar Management
Timeline
Coordinator for the Provost's Office
TCU Provost Office
07.2024 - Current
Administrative Program Specialist
TCU Neeley Fellows Department
2022.09 - Current
Administrative Assistant
TCU Neeley School Of Business Graduate Programs
10.2007 - 09.2022
High School Diploma -
Diamond Hill-Jarvis High School
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