Renee Lawson
Cotati,California
Summary
Highly proficient executive administrative assistant. Knowledgeable of most corporate systems, including Microsoft Office 365, Teams, Workday, Cornerstone, EPIC and SAP Concur, Adobe, SmartCare, Paycom, Quick Books, and more. Demonstrating exceptional proficiency in social media capabilities and advancements in artificial intelligence.Can collaborate with multiple levels of leadership at once and coordinate across cross-functional departments. Strategic problem-solver, navigating various schedules. Team builder with the ability to plan and coordinate events that raise employee engagement.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Buckelew Programs
Santa Rosa, CA
07.2023 - Current
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
EXECUTIVE ASSISTANT
Heffernan Insurance Brokers
Petaluma, CA
10.2021 - 12.2022
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Managed all aspects of catering needs for special events hosted by the organization.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
EXECUTIVE ADMINISTRATIVE ASSISTANT
Medtronic
Santa Rosa, CA
09.2001 - 11.2020
- Provides daily assistance to high-level leadership teams, including administrative support to a group of senior executives
- Communicates with department teams globally with email, phone calls and in-person
- Daily communication with VP with department updates and reminders
- Ensures all materials are in hand for meetings and projects
- Arranges, files, including electronic filings in Teams and submits monthly expense reports
- Oversees inventory and office supply purchase
- Maintained strategic coordination of meetings, appointments, offsite events, and travel arrangements
- Takes meeting notes on action items and follows up with team on deadlines
- Organized and coordinates fun teambuilding such as Giants baseball games, bowling, wine tasting outings at various vineyards in Sonoma/Napa areas, cart racing at Sonoma Raceway, BBQ's and so much more fun activities
- Global travel arrangements with detailed itineraries: Flights, hotel, car rental and Pure Luxury, meeting venues and activities
- Responds to emails and other correspondence to facilitate communication and enhance business processes
- Handles confidential documents and conversations according to client and company policy
- Successfully planned, coordinated, and finalized annual awards events for 200+ people
- Developed strong relationships with outside vendors for offsite hotel meetings and clients
- Excellent in working from home - highly organized and focused, quiet home environment
Education
Associate of Arts -
Santa Rosa Junior College
Santa Rosa, CAComputer Study -
Heald College
Santa Rosa, CASkills
- Project Coordinator
- Event Planning
- Complex Global Travel Planning
- Multi-calendar Management
- Expense/Budget Reporting
- Client Relations
- Operational Streamlining
- Confidential Materials Handling
- Meeting planning
- Scheduling
- Inventory supplies
- Travel Planning
- Executive management support
Accomplishments
- Successfully planned, coordinated, and finalized annual awards events for 200+ people.
- Core Leader in the Medtronic high school STEM (Science, Technology, Engineer and Math) project.
- Developed strong relationships with outside vendors for offsite hotel meetings and clients.
- Customer service for insurance clients and carriers.
- Excellent in working from home - highly organized and focused, quiet home environment.
- Attends Zoom meetings and note taking on action items. Follow-up on such actions and communicate deadlines.
- California Notary & Certified Loan Signing Agent
Professional Highlights
- Chief coordinator of global meeting among various company leaders and their assistants.
- Core leader of the Medtronic STEM program for 40 high school students annually over six years.
- Client and employee services and support.
Certification
- CPR & First Aid
Timeline
Administrative Assistant
Buckelew Programs
07.2023 - Current
EXECUTIVE ASSISTANT
Heffernan Insurance Brokers
10.2021 - 12.2022
EXECUTIVE ADMINISTRATIVE ASSISTANT
Medtronic
09.2001 - 11.2020
- CPR & First Aid
Associate of Arts -
Santa Rosa Junior College
Computer Study -
Heald College
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