Renee Shane
Lakewood,CA
Summary
Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills. Specializing in executive support, sales performance tracking, across multiple reporting systems. Ability to bridge administrative excellence with commercial impact by delivering accurate, timely sales reports, coordinating cross-departmental initiatives, and enabling executives to focus on high-value priorities.
Overview
9
9
years of professional experience
Work History
Executive Assistant
Skechers Usa Inc
Manhattan Beach, CA
05.2022 - Current
- Coordinated executive schedules, prioritizing appointments and managing multiple executive calendars.
- Streamlined communication between departments, enhancing collaboration and response times.
- Developed and maintained filing systems, ensuring easy access to critical documents.
- Assisted in preparing reports and presentations, improving clarity and professionalism of materials.
- Download, format, and distribute Weekly Sell Thru Reports.
- Serves as a power user and trainee for company wide roll out of new reporting systems and provided training and support to end users company wide.
- Separate and pull weekly Customer Top Tier and Sales Reports by account and distribute from Salesforce Smartview and Incorta reporting programs.
- Submit weekly Travel Calendar details via the Travel Calendar App.
- Assist with designated contact management; maintain the accuracy/integrity of the Major Account List, Independent Account list, electronic mailing lists via Salesforce.
- Coordinates executive meetings, executive retreats, and company-wide events. Prepare agendas, gather materials, attends all meetings and takes meeting minutes.
- Generate Spending Approval Reports and submit Spending Approval Requests via the Spending Approval App.
- Submit and coordinates all travel within the Travel app Concur.
- Update and distribute weekly Close Out Reports.
- Collect, compile, and distribute Account Prep Reports.
- Maintain Account Recap Memos, Account Recap Style Detail Worksheets, and Cancellation Form archives
- Request hardware/equipment approvals and submit via the Service Portal.
- Complete Job Requisition Forms. Coordinates and handles all onboarding and training of any new hires within Domestic Sales departments.
- Approves all Time Off Requests via SkechForce (AKA Kronos).
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group via Concur.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Collect, compile, and distribute Call Reports.
- Assist with ad hoc requests.
- Provide general question-and-answer support to designated sales divisions.
Administrative Assistant and Marketing Coordinator
Tap Rack Bang Industries
Orange, CA
07.2020 - 05.2022
- Provided administrative support to the CEO and Evacuative team, which involved coordinating calendars, scheduling appointments, meetings, and training sessions.
- Managed all client files, certificates, and personal information, along with email marketing, including
monthly newsletters and weekly emails. - Monitored and coordinated internal headquarters projects.
- Offered hands-on support to the CEO and instructors in developing and executing new courses and
classes. - Completed all administrative work from setting up courses to filing with the state, and kept track of
detailed client records with sensitive information. - Managed and oversaw all social media content, strategy, including YouTube channel administration and content creation, scheduling, and audience engagement.
- Coordinated travel arrangements and itineraries, streamlining logistics for team members.
- Assisted in preparing reports and presentations, supporting informed decision-making processes.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Managed all client files, certificates, and personal information, along with email marketing, including
monthly newsletters and weekly emails. - Monitored and coordinated internal headquarters projects.
Receptionsit
TravisMathew LLC
Huntington Beach, CA
08.2017 - 07.2020
- Managed front desk operations, ensuring seamless visitor check-in and appointment scheduling and multiple executive calendars.
- Coordinated communication between departments, enhancing collaboration and information flow.
- Implemented office procedures that increased operational efficiency and reduced wait times.
- Trained new staff on customer service protocols and office management practices.
- Handled multi-line phone systems, providing prompt assistance to callers and directing inquiries accurately.
- Assisted in organizing company events, contributing to positive employee engagement and morale.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
Education
BBA - Business Administration
Long Beach State University
Long Beach, CA06-2011
Skills
Time Management
Executive Support
Administrative Support
Communication
Problem solving and adaptability
Project Management
Highlight tools and sales softwear programs
Advanced multitasking
Strong decision-making
Calendar management
Strategic planning assistance
Timeline
Executive Assistant
Skechers Usa Inc
05.2022 - Current
Administrative Assistant and Marketing Coordinator
Tap Rack Bang Industries
07.2020 - 05.2022
Receptionsit
TravisMathew LLC
08.2017 - 07.2020
BBA - Business Administration
Long Beach State University