Robyn Gelgand
Executive Assistant
Granada Hills,CA
Summary
Proactive, resourceful and experienced Executive Assistant offering high-level administrative support to high-achieving executives. Expert in managing calendars, coordinating schedules, arranging travel and logistics, and file management. Collaborative team member with exceptional communication and organizational skills. Handles confidential and sensitive information with the utmost discretion. Runs multiple projects simultaneously with a high degree of accuracy.
Overview
22
22
years of professional experience
Work History
Executive Assistant
VORZIMER MASSERMAN FERTILITY & FAMILY LAW
12.2022 - Current
- Oversee comprehensive scheduling, travel, and meeting arrangements for senior leadership
- Maintain meticulous records, documents, and legal filings
- Handle sensitive and confidential client interactions, ensuring privacy and discretion.
Admissions Representative
CONCORDE CAREER COLLEGE
02.2021 - 12.2021
- Managed admissions process, including document management and student communications
- Enhanced administrative procedures, improving efficiency and student service.
Admissions Coordinator
CONCORDE CAREER COLLEGE
02.2021 - 05.2021
- Coordinated administrative tasks and maintained rigorous compliance with admissions protocols.
Jr. Publicist
WARNER BROS.
04.2002 - 11.2020
- Orchestrated media strategies, coordinated interviews, and managed press relationships
- Supported senior management in developing and executing publicity campaigns.
Executive Assistant III
WARNER BROS.
07.2010 - 07.2017
- Supported Executive Vice President through complex calendar management, travel arrangements, and office administration
- Served as a key point of contact for internal and external communications, maintaining professionalism and discretion
- Managed and organized schedule, appointments, meetings, and travel for Executive Vice President
- Coordinated and arranged domestic and international travel and schedules
- Managed the flow of information entering the EVP’s office
- Organized, maintained, and assumed responsibility for executive office files, records, and documents
- Prepared and processed expense reports
- Served as the point person for general office management, ordering office supplies, maintaining upkeep of office machines, organizing client lunches, and department-wide office parties
- Resolved issues for direct reports and department members
- Searched for, interviewed, hired, and monitored publicity interns.
Feature Film Publicity Coordinator
WARNER BROS.
04.2002 - 07.2010
- Coordinated logistics for publicity events and managed budget reporting for film projects
- Planned and arranged all publicity travel, schedules and grooming for talent, talent representatives and WB publicity Director
- Coordinated and connected talent and press for interviews
- Prepared and processed expense reports
- PO creation/accruals, reconciled P-Card, processed invoices and payments in EBP
- Tracked and provided budget information for all films for SAP reports.
Education
PIERCE COLLEGE
Skills
High-Level Executive Support
Complex Calendar Management
Meeting Scheduling
Travel Arrangement Coordination
Confidentiality and Discretion
Problem Solving and Decision Making
Effective Communication and Coordination
Professionalism in Multicultural and Dynamic Environments
Interpersonal Skills
Microsoft Office (Word, Excel, Powerpoint, Teams)
Concur
SAP
EBP
MAC/PC proficient
10-key by touch
Timeline
Executive Assistant
VORZIMER MASSERMAN FERTILITY & FAMILY LAW
12.2022 - Current
Admissions Representative
CONCORDE CAREER COLLEGE
02.2021 - 12.2021
Admissions Coordinator
CONCORDE CAREER COLLEGE
02.2021 - 05.2021
Executive Assistant III
WARNER BROS.
07.2010 - 07.2017
Jr. Publicist
WARNER BROS.
04.2002 - 11.2020
Feature Film Publicity Coordinator
WARNER BROS.
04.2002 - 07.2010
PIERCE COLLEGE