Summary
Overview
Work History
Education
Skills
Timeline
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Robyn Gelgand

Executive Assistant
Granada Hills,CA

Summary

Proactive, resourceful and experienced Executive Assistant offering high-level administrative support to high-achieving executives. Expert in managing calendars, coordinating schedules, arranging travel and logistics, and file management. Collaborative team member with exceptional communication and organizational skills. Handles confidential and sensitive information with the utmost discretion. Runs multiple projects simultaneously with a high degree of accuracy.

Overview

22
22
years of professional experience

Work History

Executive Assistant

VORZIMER MASSERMAN FERTILITY & FAMILY LAW
12.2022 - Current
  • Oversee comprehensive scheduling, travel, and meeting arrangements for senior leadership
  • Maintain meticulous records, documents, and legal filings
  • Handle sensitive and confidential client interactions, ensuring privacy and discretion.

Admissions Representative

CONCORDE CAREER COLLEGE
02.2021 - 12.2021
  • Managed admissions process, including document management and student communications
  • Enhanced administrative procedures, improving efficiency and student service.

Admissions Coordinator

CONCORDE CAREER COLLEGE
02.2021 - 05.2021
  • Coordinated administrative tasks and maintained rigorous compliance with admissions protocols.

Jr. Publicist

WARNER BROS.
04.2002 - 11.2020
  • Orchestrated media strategies, coordinated interviews, and managed press relationships
  • Supported senior management in developing and executing publicity campaigns.

Executive Assistant III

WARNER BROS.
07.2010 - 07.2017
  • Supported Executive Vice President through complex calendar management, travel arrangements, and office administration
  • Served as a key point of contact for internal and external communications, maintaining professionalism and discretion
  • Managed and organized schedule, appointments, meetings, and travel for Executive Vice President
  • Coordinated and arranged domestic and international travel and schedules
  • Managed the flow of information entering the EVP’s office
  • Organized, maintained, and assumed responsibility for executive office files, records, and documents
  • Prepared and processed expense reports
  • Served as the point person for general office management, ordering office supplies, maintaining upkeep of office machines, organizing client lunches, and department-wide office parties
  • Resolved issues for direct reports and department members
  • Searched for, interviewed, hired, and monitored publicity interns.

Feature Film Publicity Coordinator

WARNER BROS.
04.2002 - 07.2010
  • Coordinated logistics for publicity events and managed budget reporting for film projects
  • Planned and arranged all publicity travel, schedules and grooming for talent, talent representatives and WB publicity Director
  • Coordinated and connected talent and press for interviews
  • Prepared and processed expense reports
  • PO creation/accruals, reconciled P-Card, processed invoices and payments in EBP
  • Tracked and provided budget information for all films for SAP reports.

Education

PIERCE COLLEGE

Skills

High-Level Executive Support

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Timeline

Executive Assistant

VORZIMER MASSERMAN FERTILITY & FAMILY LAW
12.2022 - Current

Admissions Representative

CONCORDE CAREER COLLEGE
02.2021 - 12.2021

Admissions Coordinator

CONCORDE CAREER COLLEGE
02.2021 - 05.2021

Executive Assistant III

WARNER BROS.
07.2010 - 07.2017

Jr. Publicist

WARNER BROS.
04.2002 - 11.2020

Feature Film Publicity Coordinator

WARNER BROS.
04.2002 - 07.2010

PIERCE COLLEGE

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Robyn GelgandExecutive Assistant