Open To Work
Rosa King
Falls Church,VA
Summary
Dynamic Office Services Coordinator with a proven track record at Compass Group USA, excelling in administrative support and facilities management. Expert in document organization and event coordination, ensuring seamless operations. Adept at fostering effective communication and maintaining office security, while utilizing Microsoft Office to enhance productivity.
Overview
22
22
years of professional experience
Work History
Office Services Coordinator
Compass Group USA
Charlotte, NC
10.2023 - 11.2024
- Managed daily administrative operations of law firm, facilitating efficient workflow and clear communication across the office.
- Oversees office communications and supports essential operations.
- Managed emails, phone calls and responded to client inquiries and ensured efficient workflow.
- Managed conference room bookings and assisted colleagues in securing space via the Condeco Hoteling software, proactively troubleshooting booking conflicts.
- Planned and organized meetings and events including catering arrangements.
- Maintained office security by monitoring reception area ensuring visitors have appointments and are directed to appropriate area or conference room.
- Organized office documents and supplies, implemented office policies, and coordinated various administrative tasks to enhance operational efficiency.
- Liaised with external vendors to streamline service delivery and supported team members with diverse administrative tasks.
Receptionist/Office Assistant
Swiss Post Solutions, Inc.
New York, NY
01.2019 - 04.2020
- Warmly greeted clients and guests with courtesy and professionalism to the firm.
- Managed incoming inquiries and liaised between clients, guests, and firm associates to ensure effective communication.
- Monitored and secured the reception area following the firm's safety and security protocols by monitoring the logbook and issuing visitor badges.
- Reviewed conference room calendar reservations daily to coordinate meeting setups and support document preparation requests.
- Collected, processed, scanned, and deposited checks for accounts receivable to maintain accurate financial records.
- Managed inventory of office and kitchen supplies to ensure availability.
- Assisted with reporting office issues to building management and sent work order requests.
- Helped maintain cleanliness in the mailroom and kitchen, organizing pantries for efficiency.
- Prepared mail and packages for delivery and contacted courier for pickup.
Receptionist
Westerman, Hattori, Daniels & Adrian, LLP
Washington, DC
02.2003 - 09.2017
- Maintained an organized and inviting reception area.
- Executed administrative support functions, enhancing efficiency for Human Resources.
- Executed accurate data entry processes to maintain updated records.
- Monitored and updated attendance calendar to reflect staff members' whereabouts and availability.
- Coordinated meetings and holiday receptions, overseeing event planning and menu selection.
- Performed quality control, proofread and reviewed all outgoing documents from Prosecution Support Department to ensure error-free work.
Education
HIgh School Diploma - General Studies
Washington Lee High School
Arlington, VA06-1984
Skills
- Administrative support
- Office management
- Facilities management
- Document organization
- Conference room scheduling
- Vendor management
- Event coordination
- Inventory coordination
- Microsoft Office
- Office security
- Office safety protocols
Work Preference
Job Search Status
Open to workWork Type
Full TimeLocation Preference
On-SiteSalary Range
$50000/yr - $75000/yrTimeline
Office Services Coordinator
Compass Group USA
10.2023 - 11.2024
Receptionist/Office Assistant
Swiss Post Solutions, Inc.
01.2019 - 04.2020
Receptionist
Westerman, Hattori, Daniels & Adrian, LLP
02.2003 - 09.2017
HIgh School Diploma - General Studies
Washington Lee High School