Rubi Paredes
PRProline Contractor
Visalia,CA
1
Language
6
years of professional experience
Organized office assistant with strong problem-solving and time management skills. Experienced in efficiently processing invoices and coordinating team activities to support organizational goals. Ready to leverage expertise in communication and attention to detail to improve office operations.
Work History
Office Assistant
2 Years- Assisted in scheduling appointments and coordinating meetings for team members.
- Handled incoming calls and directed inquiries to appropriate staff efficiently.
- Created spreadsheets using Microsoft Excel to track expenses and other financial data related to the office budget.
- Utilized office equipment such as printers, copiers, and fax machines efficiently.
- Assisted with preparing and editing company correspondence and presentations.
- Processed invoices accurately using accounting software and internal systems.
- Reviewed vendor statements to ensure all transactions matched records.
- Coordinated with finance team to resolve discrepancies in invoices.
- Processed and sent invoices, adjustments, and credit memos to customers.
- Answered customer invoice questions and resolved issues discovered during the invoicing and collection process.
- Kept accounts receivable tracking database current with relevant client information, collection, and billing progress and program changes.
Office Assistant
1 Year 3 Months- Assisted community members with resource access and application processes.
- Facilitated communication between community members and service providers effectively.
- Supported staff with administrative tasks, ensuring efficient office operations.
- Maintained accurate records of client interactions and service referrals consistently.
- Created informational materials about available services in multiple languages.
- Maintained accurate records of program participation and outcomes.
Restaurant Server
2 Years 7 Months- Provided excellent customer service in a fast-paced dining environment.
- Took and processed customer orders accurately and efficiently.
- Assisted in training new servers on restaurant procedures and menu items.
- Maintained cleanliness and organization of the dining area and the service stations.
- Collaborated with kitchen staff to ensure timely food delivery to guests.
- Handled customer inquiries and resolved issues promptly and professionally.
- Suggested menu items to enhance the dining experience for customers.
- Processed payments and managed cash register transactions accurately.
Education
Some College (No Degree) - Chemisty
Skills
Invoice processing
Team collaboration
Communication skills
Problem solving
Attention to detail
Time management
Adaptability
Verbal and written communication
Excel spreadsheets
Service orientation
Languages
Spanish
Native/ Bilingual
Timeline
Office Assistant
PRProline Contractor
10.2024 - CurrentRead More
Office Assistant
Salvation Army
09.2023 - 12.2024Read More
Restaurant Server
El Maguey Mexican Restaurant
01.2021 - 08.2023Read More
College of The Sequoias
Some College (No Degree) from Chemisty
Read More