Ruby Cook
Redwood City
Summary
Efficient Staffing Administrator with experience in hiring and developing effective staffing strategies. Demonstrated ability to streamline administrative procedures, improve operational efficiency, and enhance team productivity. Possesses strong communication skills and proven competence in fostering positive relationships with clients and colleagues.
Overview
9
9
years of professional experience
Work History
Faculty Affairs and Staffing Administrator
Stanford University
Palo Alto
07.2023 - Current
- Ensured compliance with federal and state labor laws through the hiring process for students, temporary staff, and casual staff.
- Assist with onboarding processes for new hires, including background checks and paperwork completion.
- Provided assistance with timesheet corrections and payroll processing when needed, such as retro payment requests and labor distribution updates.
- J-1 Visa Processing for UGVI Summer Program.
- Attended trainings/updates related to immigration issues.
- Generated reports on CS Temp Hires through the fiscal year.
- Interpreted and explained human resources policies, procedures or regulations.
- Provide guidance on hourly wages.
- Assist with yearly Faculty Affairs searches and reappointments of courtesy and adjunct faculty.
- Assist with financial transactions, such as faculty and travel reimbursements.
Guest Services Coordinator
Twilio
San Francisco
03.2020 - 09.2022
- Implemented procedural updates to correct deficiencies and improve operations.
- Introduced change improvement plans to achieve goals, methodologies and initiatives.
- Liaise with vendors, building managers, and landlords as needed
- Process incoming and outgoing packages and mail
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
- Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
Marketing Intern
Thizzler on the Roof
Oakland
08.2019 - 02.2021
- Assisting in music write ups, conducting interviews and producing original Thizzler shows such as TZLR News & That’s My Word.
- Also assisting in the execution of campaigns such as Best Of Thizzler, Thizzler Jam & more.
- Assisted in editing of motion design and visual effects to deliver music videos
- Helped managed graphics, sound, music and color corrections for artist music videos
Operations Coordinator - Facebook
InSync Staffing
Menlo Park
02.2018 - 02.2020
- Configuring and supporting launch operations for a highly visible product.
- Supporting content and feature reviews for new product roll-outs.
- Helping execute projects and quality assurance plans.
- Create, monitor, and manage multiple product launches.
- Liaise between Engineers, Product teams, and XFN partners to ensure smooth delivery of products - this is done through posts, chats, emails etc.
- Build and maintain strong relationship with Product teams.
- Identify problems with product(s) and resolve them in a timely manner.
- Help develop and maintain clear and accurate operation documents/procedures for reference.
Executive Assistant to CEO
Simplion Technology
Santa Clara
01.2017 - 01.2018
- Prepare invoices, reports, memos, letters, and financial statements using word processing, spreadsheet, database, or presentation software.
- File and retrieve corporate documents, records, and reports.
- Make travel arrangements for executives.
- Provide clerical support to other departments.
- Manage and maintain executives' schedules.
Project Analyst and Marketing Intern
Simplion Technology
Santa Clara
01.2017 - 01.2018
- Seek and provide information to help companies determine their position in the marketplace.
- Gather data on competitors and analyze their prices, sales, and method of marketing and distribution.
- Monitor industry statistics and follow trends in trade literature.
- Develop and implement procedures for identifying advertising needs.
Project Manager
Vizru
Santa Clara
08.2016 - 12.2016
- Develop and update project objectives, information specifications, schedules, funding and staffing.
- Manage project execution to ensure adherence to budget, schedule, and scope.
- Assign duties, responsibilities, and spans of authority to project personnel.
- Establish and execute project communication plans.
- Schedule and facilitate meetings related to information technology projects.
Sales Development Representative
Vizru
Santa Clara
05.2016 - 09.2016
- Identified emerging business opportunities and conducted initial outreach calls to establish contact with potential clients.
- Maintained communication with account executives to facilitate development of sales opportunities.
- Identified qualified sales opportunities for key products and relayed pertinent details to sales team for follow-through.
Education
Associate of Arts - Business Administration
FOOTHILL COLLEGE
Los Altos06-2023
Certification - IT Support
Calbright College
Sacramento, CASkills
- Data entry documentation
- CRM and office management software
- Excel spreadsheets
- Project management
- Multitasking and prioritization
- Editing and proofreading
- Scheduling coordination
- Payroll administration
- Onboarding processes and procedures
- Cross-functional collaboration
- Visa processing
- Timesheet management
- Financial transactions
- Customer service
- Team collaboration
- Effective communication
- Problem solving
- Process improvement
Timeline
Faculty Affairs and Staffing Administrator
Stanford University
07.2023 - Current
Guest Services Coordinator
Twilio
03.2020 - 09.2022
Marketing Intern
Thizzler on the Roof
08.2019 - 02.2021
Operations Coordinator - Facebook
InSync Staffing
02.2018 - 02.2020
Executive Assistant to CEO
Simplion Technology
01.2017 - 01.2018
Project Analyst and Marketing Intern
Simplion Technology
01.2017 - 01.2018
Project Manager
Vizru
08.2016 - 12.2016
Sales Development Representative
Vizru
05.2016 - 09.2016
Associate of Arts - Business Administration
FOOTHILL COLLEGE
Certification - IT Support
Calbright College
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