Samantha Wright
Jupiter,FL
Summary
Highly organized and detail-oriented Sr. Executive Administrative professional with 27+ years of experience supplying thorough and comprehensive administrative assistance with well-organized precision. Experience in working within the offices of High Net Worth and C-Level individuals, maintaining strict confidentiality. Always motivated to learn, grow and excel. Seeking to maintain a full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
28
28
years of professional experience
Work History
Sr. Executive Assistant
Greg Norman Golf Course Design
09.2021 - Current
- Maintained daily appointment calendars for two (2) Senior Vice Presidents, scheduling in-person meetings, teleconference meetings and personal appointments.
- Optimized time management practices with the creation of comprehensive itineraries for executive travel plans both domestically and internationally.
- Scheduled monthly and/or project site visits based on a contractually required site visit schedule for Sr. Vice Presidents.
- Maintained personal profiles for Sr. Vice Presidents with username / password records, maintained Passport and/or VISA renewal requirements
- Processed travel expenses and reimbursements for Senior executive team and management group.
- Supported decision-making processes by conducting online research, compiling data, and presenting findings for Executive review.
- Handled logistics, agendas and travel arrangements for heavy international travel for Sr. Vice Presidents.
- Maintained professionalism while handling sensitive information by adhering to strict confidentiality.
- Worked closely with accounting department producing monthly or contractually-based invoices for clients / liaison between Senior executives and clients, and providing collection efforts as needed.
Sr. Executive Assistant to Campus Director
The Scripps Research Institute
03.2020 - 08.2021
- Management of all administrative functions, for the Campus Director including complex calendar management with focus on proper allocation of senior executive availability.
- Contribute to smooth business operations by planning and organizing meetings and conferences, including video and audio conference calls.
- Streamlined operations and prioritized tasks, allowing Campus Director to increase productivity.
- Process travel expenses and reimbursements for executive.
- Maintain executive's appointment schedule by planning and scheduling appointments, teleconferences and travel plans.
- Screen calls/emails and initiate actions to respond to messages for executive.
- Multi-line phone system with "gatekeeping and liaison" responsibilities.
- Maintain supply levels and place orders for operational office / kitchen necessities
Sr. Executive Assistant
The Cline Group / Foresight Management
10.2011 - 01.2020
- Management of complex calendar scheduling for HNW and C Level executives.
- Travel arrangements, foreign and domestic, pre-planning and logistics of trips, arranging appropriate/required international travel documents.
- Multi-line phone system with "gatekeeping and liaison" responsibilities.
- Interaction with vendors/professional services to receive orders and direct activities on both business and personal level for HNW / C Level executives.
- Planning and organizing meetings, conference attendance of HNW / C Level attendees, luncheons, dinners, video/phone conference calls.
- Responded to emails and other correspondence to facilitate communication and enhance business processes that did not require Executive level input.
- Provided services to HNW / C Suite level executives with personal errands, scheduling personal appointments, etc.
Executive Assistant
Sanford Golf Design
05.1996 - 10.2011
- Handling all scheduling for President/CEO's calendar, domestic and international travel, and prepared meeting agenda and materials.
- Working with government agencies to procure and fulfill complex requirements for RFP submissions in attempts to gain new projects.
- Transcribing voice recordings for project walk-thru punch lists for implementation of project / golf course construction and remodels.
- Complete property management for CEO of personal rental properties as well as building management for office building location.
- Interacting with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Promoting productivity by keeping supplies organized and well-stocked.
- Using QuickBooks to produce monthly invoices, reports and other deliverables/project invoicing/CEO reimbursement request/expense reports.
Education
GED -
Indian River Community College
Ft. Pierce, FL05.2000
Skills
- Excellent Administrative Support
- Travel Planning & Calendar Management
- Outlook / MS Office / Excel / Mac / Apple
- Reliable & Responsible
Timeline
Sr. Executive Assistant
Greg Norman Golf Course Design
09.2021 - Current
Sr. Executive Assistant to Campus Director
The Scripps Research Institute
03.2020 - 08.2021
Sr. Executive Assistant
The Cline Group / Foresight Management
10.2011 - 01.2020
Executive Assistant
Sanford Golf Design
05.1996 - 10.2011
GED -
Indian River Community College
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