Samatha Bahe
Ferndale,WA
Summary
Possesses versatile skills in project management, procurement, contracts, tribal government administration and finance,
Ready to apply a successful history of establishing effective operational procedures to keep financial funding activities compliant and current. Familiar with processing forms, maintaining documents and supporting management with administrative challenges. Many years of hands-on experience and crisis management skills. Very dedicated to further career in Tribal Government and further contribute to advancing tribal administration to fulfill all obligations to keep our sovereign rights and plan for the best financial health.
Overview
26
26
years of professional experience
Work History
Executive Financial Assistant
Lummi Indian Business Council, Office of Management and Budget
02.2022 - 03.2026
- Assist the Chief Financial Officer in maintaining the financial health of the Lummi Indian Business Council.
- Assist the CFO in a senior capacity supporting all departments within the Finance Division.
- Assisted CFO with calendar management and meeting coordination. Supported daily administrative tasks to maintain an organized executive office. Facilitated communication between departments to enhance operational efficiency.
- Facilitated communication and documentation processes for CFO review and approval. Supported accuracy and completeness of HR forms, internal and external inquiries, and meeting requests.
- Provide technical assistance to Finance departments to meet deadlines. Journal entries, AP intake, generate POs, process contracts, etc
- Serve as delegate for CFO in special projects, such as Stommish, community distributions, emergency management team, etc.
- Contribute to the achievement of Finance Division operational objectives by providing key insights, supporting strategic planning initiatives, and developing comprehensive action plans for the CFO’s review and approval.
- Serve as lead advisor to the CFO on third-party leases, contracts, service agreements, and loan agreements, overseeing full lifecycle management from development through execution and compliance.
- Conduct research and compile relevant data and historical information to support CFO reporting requirements and fulfill fiscal obligations.
- Provide support to staff in preparing documentation and coordinating logistics for Budget Committee, Council, General Council, and other meetings as required by the CFO.
- Support the CFO and Treasurer in meeting fiscal obligations by coordinating priorities and aligning objectives within the Treasurer’s calendar.
Assistant to the General Manager
Lummi Indian Business Council, Office of the General Manager
09.2020 - 02.2022
- Oversee administrative operations for the General Manager’s office, ensuring efficient and organized day-to-day support.
- Support budget development and monitoring for the General Manager’s office, including the processing of work orders and preparation of contract documentation.
- Support payroll processes by maintaining accurate timekeeping records and completing employee timecards.
- Execute assigned projects and objectives on behalf of the General Manager, including attending meetings and ensuring timely, professional communication and follow-up on all requests.
- Provide guidance and support to LIBC Directors on managerial policies, procedures, protocols, and interpretations.
- Respond to and coordinate requests directed to General Managers, including LIBC resolutions, HR documentation, inquiries, and meeting logistics, ensuring accuracy and timely completion.
- Coordinated schedules and meetings for executive leadership to enhance operational efficiency.
- Assist with solicitation process, with procurement method, price/cost analysis and negotiating contracts in the best interest of the Lummi Nation.
- Streamlined communication between departments, improving collaboration on strategic initiatives.
- Managed confidential information with discretion, safeguarding sensitive communications and documents.
Compliance Specialist
Lummi Indian Business Council, Office of Management and Budget (Re-org to GM Office 2018-2020)
08.2017 - 09.2020
- Procurement efforts for the Lummi Indian Business Council and its sub-entities.
- Assist with solicitation process, with procurement method, price/cost analysis and negotiating contracts in the best interest of the Lummi Nation.
- Assist LIBC programs in procuring goods and services.
- Ensure all procurement is within compliance.
- All procurement is approved through proper authorizations.
- All the forms are complete per audit requirements.
- Receive and analyze proposals, evaluate bids, and notice of solicitations.
- Oversee the award process.
- Approve SIR/CER for purchase orders.
- Contract negotiations.
Contract Specialist
Lummi Indian Business Council, Office of Management and Budget
09.2010 - 08.2015
- Process service contracts for the Lummi Indian Business Council and its sub-entities.
- Process contracts in accordance with LIBC Procurement Policy.
- Responsible for getting all approvals and signatures for contracts.
- Issue final commencement letter and Purchase order.
- Assist with pre contract process and budget preparation for sub contracts.
- Manage the contracts office and files- monitor and track contracts.
- Meet with program managers and directors to assist with procurement.
Contracts Manager
Lummi Indian Business Council, Office of Management and Budget
07.2007 - 09.2010
- Manage the contracts office for the Lummi Indian Business Council and its sub-entities.
- Process service contract packets- professional and construction.
- Manage the General Liability, Property and the Crime insurance policies for the Lummi Indian Business Council, its sub-entities and the Northwest Indian College.
- Claims management.
- Handle claims and advise on risk management when needed.
- Responsible for the tracking and management of the insurance policies.
- Assist with budgets when needed.
- Responsible for insurance Prepaid billing.
- Oversee the renewal process for insurance policies.
- Serve as a liaison between the lummi nation and the insurance broker.
Grants & Contracts Assistant
Lummi Indian Business Council, Office of Management and Budget
05.2007 - 07.2007
- Assist Grants officer with technical support.
- Receive grant reports from grant managers to send to agency for required reporting.
- Attending meeting with Grants officer to take notes.
- Prepare material for meetings and correspondences with Grant agencies.
- Assist Grant Manager's with technical support to meet deadlines.
- Route documentation for signature and track to completion.
- Assist LIBC departments with budget reports and copies of submissions.
- Prepared and reviewed contract documentation to ensure compliance with established guidelines and regulations.
- Centralize all compliance policies, and procedures for finance staff use.
- Assist the Grants Officer with grant list and SEFA data entry.
Junior Foreman
James Contracting-Subcontracting
01.2005 - 03.2007
- Under study to James (Owner) and Head Project Managers.
- Ensure all materials and equipment are available at work site.
- Attend meeting to take notes.
- Assist with TERO and Federal payroll.
- Manage communication with bookkeeper to ensure documentation is properly filed and completed.
- Monitor timekeeping and complete timecards for payroll deadlines.
- Managed subcontracts effectively, ensuring timely completion of tasks while adhering to project specifications and standards.
Assistant to owner
James Contracting-Subcontracting
01.2000 - 01.2005
- Worked after school and summer.
- Administration/receptionist.
- Assist with payroll and timecards.
- Organizing files and daily work material for James field work.
- Accompany James to Bid meetings.
- Assist James in preparing estimates for bidding.
- Track and manage company equipment, materials and vehicles.
- Oversee delivery of materials or pick up of materials.
- Assist bookkeeper with records.
- Assist tax consultant with records.
Education
High School Diploma -
Chinle High School
Chinle05-2005
Skills
- Communication
- Leadership/communication skills
- Integrated processes for procurement
- Risk evaluation
- Operations management
- Executive support
- Administrative skills
- Research and analysis
- Budget administration
- Procedure implementation
- Financial tracking
Timeline
Executive Financial Assistant
Lummi Indian Business Council, Office of Management and Budget
02.2022 - 03.2026
Assistant to the General Manager
Lummi Indian Business Council, Office of the General Manager
09.2020 - 02.2022
Compliance Specialist
Lummi Indian Business Council, Office of Management and Budget (Re-org to GM Office 2018-2020)
08.2017 - 09.2020
Contract Specialist
Lummi Indian Business Council, Office of Management and Budget
09.2010 - 08.2015
Contracts Manager
Lummi Indian Business Council, Office of Management and Budget
07.2007 - 09.2010
Grants & Contracts Assistant
Lummi Indian Business Council, Office of Management and Budget
05.2007 - 07.2007
Junior Foreman
James Contracting-Subcontracting
01.2005 - 03.2007
Assistant to owner
James Contracting-Subcontracting
01.2000 - 01.2005
High School Diploma -
Chinle High School
Training
- Federal Publi
- IRS Employee vs Contractor, 1099
- OMB CFR
- Tribal Government contracting and purchasing
- HIPPA
- Bonding for Tribal construction
Qualifications
- Outstanding knowledge of Policies and compliance.
- Procurement Policy
- Federal Register OMB 2 CFR
- Experience with Tribal Code of Laws
- HIPPA
- Tribal TERO
- Davis Bacon
- HUD Procurement Policies
- Knowledge and experience in handling general liability, property, crime insurance policies for the Lummi Indian Business Council and Northwest Indian College.
- Claims management and assist with risk management.
- Through knowledge of LIBC contract forms and processing.
- Exceptional ability to interpret compliance needs for acquisitions.
- Demonstrated ability to work in fast pace environment and multi tasking.
- Proficient in analyzing all information and resolve with the best contracting plan.
- Experience with compliance for annual audits.
- Coordination of high level meetings and projects.
- Assist management with policy compliance and project management.