SAMAYAH WOODS
Lyndhurst,NJ
Overview
16
16
years of professional experience
Work History
Executive Assistant
NATIXIS
07.2022 - Current
- Provide support for the global markets sales team in reimbursement process of expenses in Concur, calendar management, meeting/event planning, travel arrangements, preparing and printing documents, etc
- Maintain multiple calendars in Microsoft Outlook – constructing agendas and calendar details as far in advance as possible (including those for high-level visitors), highlighting key events, coordinating meetings, meals, and video/audio conferences
- Coordinate and oversee travel plans (both domestic and international (as needed), creating itineraries that involve different time zones, airline and hotel preferences, client contact details, materials needed for meetings, etc
- Preparing and organizing important documents including PowerPoint
- Work directly with all internal team members / account teams and clients
- Coordinate onboarding processes for new employees including request and set up of equipment
- Organize and coordinate conferences and monthly meetings
- Facilitate training and onboarding for incoming office staff
(CONTRACT)
BODHALA
Executive Assistant /Operations Manager
12.2020 - 04.2022
- Coordinated the CEO’s schedule including day-to-day and long-term management of appointments, projects and priorities to ensure timely completion
Executive Assistant
GENERAL ATLANTIC
- Organized and maintained calendars for executives and other team members—communicated updates and reminders (prioritized conflicting needs)
Executive Assistant
SEEGER WEISS, LLP
- Scheduled meetings and managed complex calendars for Executive Director and Team.
Executive Assistant / Office Manager
AVAIO CAPITAL
04.2018 - 03.2020
- Coordinated daily calendars of Partners and CFO
- Acted as a point of contact between executives and investors
- Provided meeting prep for Partners including agendas, talking points, data specs, and bios
- Assisted the Partners with new business development activities by aggressively seeking networking opportunities
- Created regular reports and updated internal databases
- Booked travel arrangements for Partners using Concur, and would be accessible to update plans while they were traveling
- Managed phone calls and emails—responded to emails on their behalf
- Coordinated multi-party conference calls across time zones
- Facilitated internal communication (e.g., distributed information and scheduled presentations)
- Assisted in coordinating the agenda of senior management team meetings and off-sites
- Managed office budget, ensure accurate and timely reporting
- Managed expenditures for the office, including credit card and gift purchasing
- Assisted the Partners and CFO in managing business and personal activities, including calendaring, meeting/event planning, travel logistics and expense management
- Maintained the office condition and arrange necessary repairs
- Organized office operations and procedures
- Managed contract and price negotiations with office vendors, service providers and office lease
- Coordinated special projects and managed schedules.
- Managed compliance to keep organization operating within legal and regulatory guidelines.
Executive Assistant to CEO
BNY MELLON INVESTMENT MANAGEMENT/DREYFUS
07.2014 - 01.2018
- Completed a broad variety of administrative tasks for the CEO both professional and personal including: managed an extremely active calendar of appointments; completed expense reports; composed and prepared correspondence that was sometimes confidential; arranged complex and detailed travel plans (both commercial and private), itineraries, and agendas; and compiled documents for travel-related meetings
- Responsible for tracking flight status, communicated delays and arranged alternate options when necessary
- Provided a bridge for smooth communication between the CEO’s office and internal departments; demonstrated leadership to maintain credibility, trust and support with senior management staff
- Worked closely and effectively to keep him well informed of upcoming commitments and responsibilities, followed up appropriately
- Prioritized conflicting needs; handled matters expeditiously, proactively, and followed through on projects to successful completion, often with deadline pressures
- Assisted with events at family residence—Planned events that included intimate dinner parties, casual gatherings and large formal affairs
- Coordinated with caterers and decorators to meet the CEO’s specifications
Executive Assistant
SOLAR CAPITAL, Ltd
01.2011 - 07.2014
- Coordinated complex travel schedules daily—both domestic and international including flights, hotel accommodations, ground transportation and all meeting logistics—prepared detailed itineraries
- Prepared expense reimbursements and maintained/reconciled credit card statements
- Organized and maintained calendars for executives and other team members—communicated updates and reminders
- Prepared and edited correspondence, meeting materials, communications, presentations, binders and other documents for off-site meetings
- Provided telephone coverage for team, including routing calls and taking detailed messages
- Coordinated and set up high-level conference calls, board and management meetings, lunches, dinners and marketing events for Executives
- Provided personal assistance to Vice Presidents – including scheduling, dinners, appointments, filing insurance claims, etc
- Tracked invoice payments and expenses
- Provided daily administrative support as requested, including filing, faxing, photocopying, sorting mail
- Assisted with special projects assigned
- Managed sensitive information as it pertained to individual members of the team
- Served as a back-up to other assistants and office members
- Supervised other clerical staff members by designing work schedules and organizing employee trainings
Executive Assistant
STUDLEY, INC
08.2009 - 01.2011
- Provided full administrative support to a team of 8 Executive Level brokers
- Managed and maintained Executives’ schedules and maintained their finances
- Coordinated and scheduled multi-party conference calls
- Made domestic and international travel arrangements and prepared itineraries
- Prepared/developed presentation materials for on- and off-site meetings
- Monitored email communications to and from clients
- Billed and invoiced clients upon project completion
- Drafted client communication such as memos and letters to clients
- Processed weekly expense reports
- Prepared check requisitions for third party vendors and co-brokers
- Followed-up with AR/AP to ensure prompt payment
- Developed, formatted and maintained databases
- Organized and maintained paper and electronic files
Executive Assistant to CEO
BEAU DIETL & ASSOCIATES
07.2007 - 08.2009
- Acted as a gatekeeper by answering phones, fielding a high volume of incoming calls, and taking detailed messages
- Monitored email communications
- Managed a complex calendar by scheduling meetings, conference calls and appointments
- Made extensive travel arrangements, both domestic and international and provided itineraries
- Managed business contact information
- Drafted correspondence and various documents
- Organized company events and product launches including press releases
- Arranged CEO’s personal tasks—coordinated errands and household duties
Education
Bachelor of Arts - Political Science
University of Florida
Gainesville, FloridaSkills
- Microsoft Office Suite: Word, Excel, PowerPoint, Outlook; Teams
- CRM: DealCloud, Salesforce
- SAP Concur
- Workday
- Mondaycom
- Slack
- G-Suite
Timeline
Executive Assistant
NATIXIS
07.2022 - Current
(CONTRACT)
BODHALA
12.2020 - 04.2022
Executive Assistant / Office Manager
AVAIO CAPITAL
04.2018 - 03.2020
Executive Assistant to CEO
BNY MELLON INVESTMENT MANAGEMENT/DREYFUS
07.2014 - 01.2018
Executive Assistant
SOLAR CAPITAL, Ltd
01.2011 - 07.2014
Executive Assistant
STUDLEY, INC
08.2009 - 01.2011
Executive Assistant to CEO
BEAU DIETL & ASSOCIATES
07.2007 - 08.2009
Executive Assistant
GENERAL ATLANTIC
Executive Assistant
SEEGER WEISS, LLP
Bachelor of Arts - Political Science
University of Florida