Sara Trevino
Administrative Assistant II
Mathis,TX
Summary
Administrative Professional experienced in office management, scheduling, and communication. Achieved operational efficiency through effective task handling and support of executive teams. Focused on fostering collaboration and adaptability to meet organizational goals.
Overview
2
2
Languages
16
16
years of professional experience
Work History
Administrative Assistant II
TDCJ Garza West Unit
02.2026 - Current
- Managed scheduling and coordination of appointments for staff and visitors.
- Assisted in maintaining accurate records and files for departmental operations.
- Processed incoming correspondence and prioritized communications effectively.
- Supported daily office functions through organization of materials and supplies.
- Contributed to team meetings by taking minutes and distributing agendas promptly.
- Utilized Microsoft Office Suite to create reports and presentations as needed.
- Implemented filing system improvements to enhance information retrieval efficiency.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
District Inventory/ Maintenance Clerk
Mathis ISD
08.2013 - 02.2026
- Coordinated maintenance schedules to ensure timely repairs and upkeep of facilities.
- Managed inventory of supplies, optimizing stock levels and reducing waste.
- Trained new staff on safety protocols and best practices for facility upkeep.
- Collaborated with maintenance team to streamline workflows and enhance operational efficiency.
- Conducted routine inspections to identify potential issues and recommend preventive measures.
- Maintained accurate records of all maintenance activities, facilitating timely follow-ups and preventive measures.
- Collaborated with other department leaders in developing strategies for continuous improvement in facility operations.
- Enhanced communication between departments by serving as liaison between management and maintenance personnel.
- Ensured efficient workflow by coordinating with maintenance technicians on job assignments and schedules.
- Optimized inventory management through thorough tracking of part usage, replenishment needs, and supplier relations.
- Promoted equipment longevity by overseeing routine inspections, calibration, and testing procedures.
- Examined, categorized, and sorted incoming documents.
- Monitored and updated filing systems to meet organization standards.
- Sorted and classified documents into appropriate filing systems for increased traceability.
- Identified and corrected inconsistencies in filing systems for increased accuracy.
- Assisted with data entry and administrative support tasks to help meet team goals.
- Created, implemented and monitored filing systems for easy retrieval of records.
- Maintained physical and computer-based filing systems.
- Restored old files and archived completed files for future reference.
- Maintained log books and spreadsheets documenting file data and storage receipts.
- Managed sensitive or confidential files with attention to data security and storage policies.
- Prepared new files and assigned tracking identification numbers, resulting in faster retrievals.
- Input data into spreadsheets and databases.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Edited and proofread documents for accuracy and completeness.
- Coordinated and scheduled meetings and appointments.
- Assisted with onboarding of new employees.
- Monitored and tracked budgets and expenses.
Patient Care Assistant
Northwest Behavioral
06.2010 - 05.2013
- Assisted in daily patient care activities, ensuring comfort and support for individuals with behavioral health needs.
- Monitored patient behavior, reporting changes to nursing staff to facilitate timely interventions.
- Implemented individualized care plans under supervision, enhancing patient engagement and adherence to treatment protocols.
- Collaborated with multidisciplinary teams to develop strategies for improving patient outcomes and satisfaction.
- Conducted regular safety checks within the facility, maintaining compliance with health regulations and standards.
- Trained new staff on best practices for patient interaction and safety protocols, fostering a supportive environment.
- Aided in the prevention of bedsores through regular repositioning of patients according to care plans.
- Gathered medical information, weight and height measurements and vital signs.
- Monitored vital signs regularly, assisting in early identification of potential health issues.
- Facilitated effective communication between patients, families, and healthcare staff to ensure understanding and address concerns.
- Assisted with feeding and monitored intake to help patients achieve nutritional objectives.
- Provided care to patients throughout lifespan with consideration of aging processes, human development stages and culture.
- Helped patients complete range of motion exercises to prevent loss of function during care.
- Prevented cross-contamination by cleaning and sterilizing equipment.
Education
Patient Care Technician - Patient Care Technician
Kaplan College
Corpus Christi, TXHigh School Diploma -
Skidmore-Tynan High School
Skidmore, TX05-2001
Skills
- Office administration
- Data management
- Scheduling
- Appointment scheduling
- Filing
- Documentation and recordkeeping
- Records management
- Data entry
- Database entry
- Invoice processing
- Time management
- Microsoft Excel
- Excel spreadsheets
- Microsoft Word
- Microsoft Outlook
- Clerical support
- Filing and data archiving
- Strong problem solver
- Customer service
- Budget tracking
- File organization
- Prioritization
- Document control
Languages
English
Native or Bilingual
Spanish
Limited Working
Work Preference
Location Preference
On-SiteHybridTimeline
Administrative Assistant II
TDCJ Garza West Unit
02.2026 - Current
District Inventory/ Maintenance Clerk
Mathis ISD
08.2013 - 02.2026
Patient Care Assistant
Northwest Behavioral
06.2010 - 05.2013
Patient Care Technician - Patient Care Technician
Kaplan College
High School Diploma -
Skidmore-Tynan High School