Sarah Gwin
'Ewa Beach,HI
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
11
11
years of professional experience
Work History
Executive Assistant
UnitedHealthcare
Honolulu, HI
02.2013 - 04.2024
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Developed effective filing systems for easy retrieval of information when needed.
- Monitored incoming emails and responded accordingly in a timely manner.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Assisted in developing policies and procedures pertaining to office administration matters.
- Conducted research on various topics as requested by executives or senior management personnel.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Managed all aspects of catering needs for special events hosted by the organization.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Coordinated meeting and work schedules for staff teams and executives.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Set up meeting and event logistics for senior management and updated calendars.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Obtained signatures for financial documents and internal and external invoices.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
- Took detailed notes in meetings and disseminated information afterward.
- Coordinated multiple schedules using online calendaring system.
- Compiled meeting agendas and supportive materials ahead of meetings.
- Executed special objectives and projects in response to executive team and board member requests.
- Researched and prepared information for presentations to high-level executives.
Education
Bachelor of Science - Foods, Nutrition, And Wellness Studies
University of San Carlos
Cebu City, Philippines03-1979
Skills
- Software Knowledge
- Database Management
- Quality Control
- Invoice Processing
- Administrative Support
- Travel administration
Timeline
Executive Assistant
UnitedHealthcare
02.2013 - 04.2024
Bachelor of Science - Foods, Nutrition, And Wellness Studies
University of San Carlos
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