Shandi Jones
SEATTLE,WA
Summary
Responsible HR Assistant with strong knowledge of office administration and common human resources operations. In-depth understanding of customer service, data entry and file management. Highly skilled in reviewing policies and suggesting actionable improvements aligned with industry best practices. Over the past four years, I have developed a skill set directly relevant to the administration role you are hiring for; including office operations, executive support, and operations management. I have consistently demonstrated teamwork, multitasking, and communication abilities in every aspect of my professional experience.
Overview
5
5
years of professional experience
Work History
HR Assistant
Institute For Functional Medicine
04.2022 - Current
- Documented human resources records and maintained confidentiality of sensitive personal information.
- Updated Human Resources Information System (HRIS) database, maintained data accuracy and assisted with system changes.
- Maintained office supplies and distributed mail.
- Ensured accuracy of personnel records by meticulously maintaining confidential files and databases.
- Reviewed and screened applicant resumes to identify qualified candidates.
- Maintained compliance with labor laws by conducting thorough audits of HR practices and policies.
- Partnered with management team to coordinate on-boarding and off-boarding processes.
- Improved employee satisfaction by streamlining HR processes and implementing efficient systems.
- Managed benefits administration, ensuring accurate enrollment and providing helpful resources for employees.
- Supported coordination of benefits open enrollment activities and process.
- Developed training materials to facilitate consistent onboarding experiences for new hires across departments.
- Provided support for employee performance evaluations, ensuring timely completion and proper documentation.
- Increased efficiency in HR operations through regular evaluation of workflows, identifying areas for improvement or automation.
- Enhanced communication within the organization by managing internal newsletters and announcements.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Processed employee termination paperwork at direction of supervisory staff.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
- Organized new employee orientation schedules for new hires.
- Organized company-wide events to foster a positive work culture and enhance employee engagement.
Accounts Payable Manager
Rubenstein’s Contract Carpet
03.2021 - 04.2022
- Ensures timely payments to vendors.
- Process employee reimbursements.
- Responsible for all payable data entry.
- Maintain accurate record keeping and filing.
- Improved vendor relationships through timely payments and clear communication of company policies.
- Report to department heads, project engineers, and owner regularly on payment status.
- Responsible for warehouse inventory reconciliation.
- Reviewed monthly expense reports for accuracy, identifying opportunities for cost savings and efficiencies.
- Supported audit processes with well-organized documentation of accounts payable transactions, minimizing errors or discrepancies found during audits.
Office Manager
Puget Soundkeeper Alliance
03.2019 - 03.2021
- Maintained daily business operations.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Maintained computer and physical filing systems.
- Supported the Operations Director with various tasks such as preparing reports or presentations for executive-level meetings.
- Drafted agendas, recorded minutes and generated documents to facilitate meetings.
- Assisted Operations Director and bookkeeper in auditing payroll.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Maintained and managed staff and board website portals.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Kept front office clean and well-organized to keep areas presentable for guests and maximize professional appeal.
- Transferred and directed phone calls, guests, and mail to correct staff members.
- Cultivated a professional atmosphere by maintaining open lines of communication among team members.
Education
No Degree - Business Administration
Seattle Central College
Seattle, WA01.2015
Skills
- Strong communicator
- Excellent team/employee relations
- Organizational skills and excellent time management
- Designing and implementing plans and goals
- Provide exceptional customer service
- Proficient with QuickBooks and Microsoft Office Suite
- Proper documenting, record keeping, and data entry
- Benefits Administration
- HR Policies Compliance
- Training Coordination
- New employee onboarding
- HRIS database management
Activities
In my spare time I volunteer at KEXP, Puget Sound Keeper Alliance, and Nurturing Roots. I enjoy the opportunity to meet new people and to strengthen my connections to the community by volunteering my time at organizations whose mission I support.
Timeline
HR Assistant
Institute For Functional Medicine
04.2022 - Current
Accounts Payable Manager
Rubenstein’s Contract Carpet
03.2021 - 04.2022
Office Manager
Puget Soundkeeper Alliance
03.2019 - 03.2021
No Degree - Business Administration
Seattle Central College
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