Shannon Blevins
Summary
Professional with a strong background in financial operations, specializing in cash flow optimization and risk management. Proven track record of leveraging financial software for compliance and cost-saving. Effective collaboration skills, adaptability to dynamic environments, and results-driven approach have earned a reputation for excellence. Respected for integrity, problem-solving skills, and fostering a high-performing team culture.
Overview
14
14
years of professional experience
Work History
Cash Management Specialist
Commonwealth Fund Services, Inc.
07.2024 - Current
- My role as a cash management specialist at CFS, Inc. includes the following:
- Manage the daily financial transaction workflow and maintain the related financial records for mutual fund clients
- Perform account reconciliations between mutual bank accounts and mutual fund transfer agent records and manage the daily production and control of settlement reports and records output
- Monitor mutual fund cash payment ques and perform reconciliation to verify completion with appropriate parties
- Act on exceptions that occur and resolve accordingly
- Track and resolve failed transactions with custodians and counterparties
- Initiate money movements as needed via Fed wire, ACH or check
- Electronic Federal Tax Payment System processing
- Manage the delivery of standard reporting sets (monthly, quarterly, etc.) required by clients and in compliance with regulations
- Act as a liaison for other internal operations units as well as a point of contact for external service partners to provide consistent financial data analytics
- Act as a subject-matter expert and look to improve and advance efficiencies in operations and workflow
- Work with the transfer agent manager to satisfy client or service partners
- Participate in or contribute to operations group meetings as directed
- Safeguard company assets through diligent monitoring of account activity and prompt resolution of discrepancies.
- Facilitate smooth communication between the finance department and other internal stakeholders regarding cash-related matters.
Bookkeeper/Accountant
Blue Ridge Hospitality Group, LLC
12.2022 - 07.2024
- Worked as a Bookkeeper/Accountant for a hotel management company
- Utilizing QuickBooks Online, and Peachtree accounting software, I performed the following tasks for five separate entities
- Ensured timely and accurate performance of all accounting functions including payments and expenditure control by receiving, processing, verifying and recording invoices
- Paid vendors by scheduling and preparing checks and resolving invoices and payment discrepancies
- Filed business licenses, personal property taxes, 1099's and W2's
- Reconciled and balanced monthly bank statements
- Utilized Microsoft Office applications including Access, Excel, Word and Outlook
- Processed and entered payroll and tracked and submitted 401(k) contributions
- Prepared and modified documents including correspondence, reports, drafts, memos, and emails
- Posted daily transactions involving cash receipts, revenues, disbursements, and/or accounts payable and receivables to ledger accounts
- Prepared financial statements and balance sheets
- Verified computations and determined the appropriateness of supporting documentation
- Tax software data entry
- Prepared reports and spreadsheets on monthly and quarterly basis
- Maintained historical records by filing documents
- Protected the organization's value by keeping information confidential
- Prepared and delivered year end documents to CPA for tax preparation
- Light phone duties
- Other accounting tasks as assigned
Bookkeeper
Eggleston & Eggleston
08.2022 - 11.2022
- Worked as a Bookkeeper in the accounting team of a busy medical practice management company
- In this role I was assigned to several medical practices for which I was the primary contact, and was responsible for the recording and reconciliation of accounting data, as well as the coordination and processing of payroll, financial reporting, accounts payable, and filing of employers' state and federal tax returns
- Duties included:
- Entering data and scanning documents
- Preparing and modifying documents including correspondence, reports, memos, and emails
- Preparing and disbursing payments to vendors
- Posting transactions including cash receipts, disbursements, and/or accounts payable and accounts receivable to ledger accounts
- Assisting in the preparation of financial statements and bank reconciliations
- Verifying computations and determining the appropriateness of supporting documentation
- Scheduling Zoom meetings and conference calls
- Coordinating and executing document production for executive meetings, as well as successfully meeting monthly and quarterly deadlines
Litigation Legal Assistant
Gentry Locke
11.2021 - 04.2022
- Worked as a Legal Assistant in a busy and fast-paced commercial litigation practice group
- The position involved working with multiple attorneys, and assisting in all aspects of trial and case management
- Responsibilities included, preparing correspondence, scheduling appointments, depositions, and mediations, opening files, timekeeping, editing pre-bills, communicating with courts, and client interaction
- Used Microsoft Office 365, Word, Outlook, Teams, AboutTime, QuickView, and Adobe/PDF Docs daily
- Additional duties included keeping case files updated and accurate in paper files and electronic document management system
Contract Analyst
Carilion Clinic
04.2021 - 11.2021
- Worked as a temporary employee in Purchased Services at Carilion Clinic, in a newly-created position launched by the manager of the department
- The position was created from a need to research, recategorize and document purchases of the organization, which in turn would enable more cost effective purchasing decisions
- The vision and strategy was to use the data to solve problems and build insightful reports to relay to executive management in order to make dynamic decisions
- The organization used a software program that contained data that was either entered incorrectly, or was incomplete
- The overall goal of my position was to research, collect, correctly re-categorize and enter financial data extracted from invoices and purchase orders
- My duties consisted of researching vendors by their geographical service areas and services offered
- I focused on both vendors already under contract, and potential new vendors who offered all of the services that were actually used by the organization
- I sifted through purchase orders and paid invoices, then collated, correctly categorized, and documented the pertinent information in spreadsheets
- This required some complex thinking, a keen sense of detail, an understanding of how the organization ran, specific goals of the department, as well as the ability to see the bigger picture
- My findings were used by the manager to proactively measure, monitor and analyze the data, and make adjustments to future purchasing decisions by increasing both efficiency and cost savings
- These decisions were ultimately made by targeting and eliminating areas of unnecessary and/or excessive spending and repetitive tasks, by consolidating vendors
Administrative and Office Specialist III
Commonwealth of Virginia - Virginia Department for Aging and Rehabilitative Services
10.2010 - 08.2020
- Provided administrative support in processing Social Security disability claims in the Southwest Regional Office of The Disability Determination Services Division
- Served as receptionist responding to incoming calls, provided information and referred calls to other staff as appropriate
- Processed daily incoming mail by opening, date stamping, scanning invoices and medical records into computer, and routing to appropriate destinations
- Provided file maintenance assistance, retrieved information, and prepared closed files for distribution
- Organized large volumes of paperwork; made independent work processing decisions; accurately and efficiently entered data; validated and routed electronic medical records; communicated effectively and courteously with internal and external customers; and appropriately applied related policies/procedures
- Provided other administrative support such as copying and faxing claimant records and Consultative Exam documents, and met with physicians as necessary
- Assisted Hearing Officers with conducting remote hearings, meeting claimants and utilizing video communications and equipment setup as needed
Education
Bachelor of Arts - Economics and Studio Art
Hollins University
Roanoke, VA06-1989
Skills
- Account Reconciliation
- Effective team player
- Accounts Receivable
- Accounts Payable
- Written communication skills
- Microsoft Outlook
- Interpersonal skills
- Problem-solving abilities
- PeopleSoft
- Attention to detail
- Cash handling procedures
- Microsoft Excel
- Bank Account Reconciliation
- Communication skills
- General Ledger Accounting
- Flexibility
- Adobe Acrobat
- Proofreading
- Collaboration skills
- Practice Management
- Transaction processing
- Financial reporting
- QuickBooks
- Accounting
- Bookkeeping
- Financial Statement Preparation
- Microsoft Office 365
- Problem solving strategies
- Bank reconciliation
- Transaction monitoring
- Payment processing
- Compliance
- Financial record keeping
Timeline
Cash Management Specialist
Commonwealth Fund Services, Inc.
07.2024 - Current
Bookkeeper/Accountant
Blue Ridge Hospitality Group, LLC
12.2022 - 07.2024
Bookkeeper
Eggleston & Eggleston
08.2022 - 11.2022
Litigation Legal Assistant
Gentry Locke
11.2021 - 04.2022
Contract Analyst
Carilion Clinic
04.2021 - 11.2021
Administrative and Office Specialist III
Commonwealth of Virginia - Virginia Department for Aging and Rehabilitative Services
10.2010 - 08.2020
Bachelor of Arts - Economics and Studio Art
Hollins University
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