SHEILA M WEBSTER
Gilroy,CA
Overview
1
1
Certification
2027
2027
years of professional experience
Work History
Childcare Provider
SELF- EMPLOYED
Gilroy, CA
08.2024 - 05.2026
Receptionist
BAYSIDE CARE CENTER
Morro Bay, CA
- Answered multi-line phone system and routed calls efficiently.
- Greeted visitors and directed them to appropriate staff members.
- Managed appointment scheduling for medical staff and clients.
- Customer service. Answer phones, screen Administrators' calls, managed trust and petty cash accounts to ensure accurate financial transactions, schedule transportation, created and updated daily transportation sheet to streamline scheduling processes, distributed incoming faxed reports and mail to relevant personnel for timely information access, order clerical supplies, renew insurance approvals, update database, coordinate copier repairs
Administrative Assistant
STEEL & FENCE SUPPLY
San Jose, CA
- Supported the CFO by managing administrative tasks to ensure smooth daily operations. with daily administrative tasks, Enter Purchase orders, Update Daily inventory, process mail/email, Enter, print, and mail invoices, answer multi-line phone, provide customer service, Assist Salesmen, Customers and CFO, maintain all files, Structured documents to improve organization and efficiency, enter and process AP/AR.
- Managed scheduling and coordination of meetings with suppliers and clients.
- Assisted in processing customer orders and maintaining inventory records.
- Maintained office organization by filing documents and managing supplies.
Accounts Payable
BENZIGER FAMILY WINERY
Glen Ellen, CA
- Assisted VP of Finance with administrative tasks; Maintained and updated vendor/customer database and files to ensure accuracy and accessibility; spreadsheets, Coded and entered invoices using Chart of Accounts, routing for approval signatures to facilitate timely payments; Enter invoices into system; Pay all invoices in a timely manner; run and process checks; Initiated daily and weekly reports to provide insights into accounts payable status; Fixed Assets reports
- Ensured that all accounts payable were paid accurately and on time.
- Monitored accounts payable aging report to ensure timely payment of all vendors.
- Conducted research on any unidentified items posted in the accounts payable ledger.
Municipal Services Assistant, (Community Development Dept.)
CITY OF MORGAN HILL
Morgan Hill, CA
- Assisted 8 planners by coordinating schedules and providing administrative support; Oversaw front desk operations, ensuring efficient appointment scheduling and customer interactions; Research zoning for customers; Answer multi-line phone; Schedule appointments; Monitor and route Planning contracts; Input and handle large cash payments; Delivered customer service to the general public, addressing inquiries and resolving issues promptly; Create purchase orders; Create, compile and distribute agendas; Create and send public hearing notices; update website and Municipal Code binders; Order supplies; Managed purchasing of necessary materials; Fax requested materials; Create and maintain Planning dept. files; process all AP for Department
- Supported department by organizing files and maintaining records efficiently.
- Assisted in coordinating community events and activities for residents.
- Managed schedules and appointments for city officials and staff members.
Education
Specialized Associate Degree - Administrative Assistant
Empire Business College
Santa Rosa, CASkills
- OFFICE ADMINISTRATION: Front Desk, Office Manager, Customer Service, Schedule Appointment, Handle multi-line phone, Staff support, Order processing, Vendor negotiations, Order supplies, Typing correspondences, Filing, Shipping orders, Mail merges
- PERSONAL TRAITS: Strong work ethic, Excellent written and oral skills, Work independently and efficiently, very organized
- TECHNOLOGY: Accumanica, Windows, NAV, AMS, Taabs, Wintegrate, EDEN, Microsoft Office, Internet Research
- ACCOUNTING: Accounts Payable, Accounts Receivable, Cashiering, Bank transactions, Credit card transactions
Certification
- Customer Service Training
- Conflict Resolution Training
- Harassment Training
RELATED EXPERIENCE:
- Newman Chiropractic, San Ramon, CA Front Desk, scheduling, verifying Insurance.
- Arrowood Vineyards & Winery, Glen Ellen, CA Accounts Payable/ Order entry
- ADP, San Ramon, CA Data entry; Process checks
- King Kamehameha's Kona Beach Hotel, Kailua-Kona, HI Cashier restaurant
- Jewels by Andrade, Waikoloa, HI Assistant Manager
Revised
- Newman Chiropractic, San Ramon, CA Front Desk, scheduling, verifying Insurance.
- Arrowood Vineyards & Winery, Glen Ellen, CA Accounts Payable/ Order entry
- ADP, San Ramon, CA Data entry; Process checks
- King Kamehameha's Kona Beach Hotel, Kailua-Kona, HI Cashier restaurant
- Jewels by Andrade, Waikoloa, HI Assistant Manager
Timeline
Childcare Provider
SELF- EMPLOYED
08.2024 - 05.2026
Municipal Services Assistant, (Community Development Dept.)
CITY OF MORGAN HILL
Administrative Assistant
STEEL & FENCE SUPPLY
Receptionist
BAYSIDE CARE CENTER
Accounts Payable
BENZIGER FAMILY WINERY
Specialized Associate Degree - Administrative Assistant
Empire Business College