Shirley Chan
New York,NY
Summary
Dedicated accounting assistant with proven success in managing accounts payable and receivable. Known for strong communication skills and meticulous attention to detail, contributing to enhanced operational efficiency.
Detail-oriented accounting assistant with expertise in accounts payable and receivable. Proven track record in enhancing process efficiency and maintaining accurate financial records.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Accounting Assistant
Markle Foundation
New York, NY
01.2022 - Current
- Managed accounts payable and receivable processes, ensuring timely and accurate transactions.
- Assisted in monthly reconciliations, contributing to precise financial reporting.
- Maintained Excel spreadsheets for budgeting.
- Processed payroll documentation, enhancing efficiency of payroll operations.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Streamlined accounts receivable processes, improving cash flow with timely billing and collection efforts.
- Handled day-to-day accounting processes to drive financial accuracy.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Processed payroll data using HRIS and accounting software to ensure timely employee payments.
- Performed data entry tasks and maintained accurate records of employee payroll information.
Administrative Receptionist
Markle Foundation
New York, NY
04.2006 - Current
- Managed front desk operations, greeting visitors and directing inquiries to appropriate personnel.
- Coordinated scheduling for meetings and appointments, ensuring efficient use of time and resources.
- Maintained office supplies inventory, ordering materials as needed to support daily operations.
- Implemented filing system improvements, enhancing document retrieval efficiency for staff members.
- Contributed to a welcoming environment at the reception area by maintaining cleanliness standards and displaying professional decorum at all times.
- Handled confidential correspondence discreetly while adhering to strict privacy guidelines regarding sensitive information protection.
- Supported executive staff with scheduling, travel arrangements, and meeting preparation, ensuring seamless operations and time management.
- Collaborated effectively with team members to achieve common goals, sharing resources and offering assistance when needed.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Routed incoming mail and messages to relevant personnel without delay.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Conducted comprehensive research to gather contact information and biographies as requested by foundation president.
- Assisted in organizing daily mail for president. Supported organization of general and board files. Updated contact information as needed. Provided assistance to executive assistant when required.
- Assisted in organizing invitations and mailing lists for events and announcements. Updated contact databases and reports using Sage Sales Logix, Salesforce, and Excel spreadsheets.
- Supported operations manager in strategizing routine operations and executing special projects.
Evening Receptionist
New York Conservatory for Dramatic Arts
New York, NY
09.2008 - 07.2025
- Managed front desk operations, ensuring smooth check-in and check-out processes for students and visitors.
- Coordinated communication between departments, facilitating efficient problem resolution and information dissemination.
- Oversaw scheduling for evening events, optimizing resource allocation and space usage within the facility.
- Provided exceptional customer service, addressing inquiries and concerns with professionalism and responsiveness.
- Assisted in securing facility at night by locking and arming staircases, cabinets, doors, and lobby windows. Helped organize furniture, computers, camera equipment, and voice equipment. Maintained cleanliness and comfort in classrooms for next day's use.
- Facilitated system input for class scheduling, makeup courses, and private sessions.
Education
Bachelor of Science - English Language And Literature
Hunter College
New York, NY06-2005
Skills
- Customer service
- Accounts payable and receivable
- Strong communication skills
- General ledger entries
- Data inputting
- Administrative support
- Continuous learning attitude
- File organization
- Calendar management
- Front desk operations
- Office administration
Certification
- Certified Flight Attendant, Federal Aviation Administration - 2005
Languages
English
Native or Bilingual
Chinese (Cantonese)
Native or Bilingual
Timeline
Accounting Assistant
Markle Foundation
01.2022 - Current
Evening Receptionist
New York Conservatory for Dramatic Arts
09.2008 - 07.2025
Administrative Receptionist
Markle Foundation
04.2006 - Current
Bachelor of Science - English Language And Literature
Hunter College