SHWETA MEHTA
Hillsborough,USA
Summary
Detail-oriented Bookkeeper skilled in accounts receivable and payable management. Expertise in QuickBooks and advanced Excel enhances financial accuracy and strengthens vendor relations. Effective communication facilitates timely collections and streamlines financial processes.
Overview
1
1
Certification
4
4
years of professional experience
Work History
Account Assistant with administrative
Deep Foods Inc.
Union, NJ
04.2026 - 09.2026
- Manage accounts receivable by generating customer invoices, posting cash receipts, and following up on outstanding balances.
- Processed accounts payable invoices through verification of purchase orders, receiving reports, and vendor invoices using three-way matching to ensure accuracy and compliance.
- Process vendor payments through checks, ACH, wire transfers, and online payment portals.
- Investigated and resolved invoice discrepancies by collaborating with purchasing, warehouse, vendors, and internal departments to maintain financial integrity.
- Reconcile bank accounts, credit card statements, vendor statements, and general ledger accounts to ensure financial accuracy.
- Prepare journal entries and assist with month-end and year-end closing activities.
- Generated accounts payable aging, accounts receivable aging, cash flow, and other financial reports for management to support informed decision-making.
- Maintain vendor master files, W-9 forms, and supporting documentation to ensure audit readiness and regulatory compliance.
- Ensure compliance with company accounting policies, internal controls, and established reporting deadlines.
- Communicate professionally with vendors, customers, and internal teams to resolve billing and payment issues promptly.
- Identify and implement process improvements that enhance accounting accuracy, efficiency, and workflow.
- Answer phone calls, respond to emails, and greet visitors.
- Manage calendars, schedule appointments, and coordinate meetings.
- Maintain and organize physical and electronic files.
- Prepare correspondence, reports, spreadsheets, and other documents.
- Order office supplies and monitor inventory.
- Handle incoming and outgoing mail and deliveries.
- Update databases and maintain accurate company records.
- Assist management with daily office operations.
Account Assistant with Admin
YMF Carpet Inc.
Woodbridge, USA
01.2026 - 04.2026
- Prepare and send customer invoices for accounts receivable
- Process accounts payable invoices and vendor payments
- Prepared and sent customer invoices for accounts receivable, ensuring timely billing and cash flow management
- Monitor outstanding balances and follow up on overdue customer payments
- Reconcile bank statements, credit card statements, and vendor accounts
- Monitored outstanding balances and followed up on overdue customer payments to minimize revenue loss
- Maintain daily financial records and bookkeeping transactions
- Enter and maintain accurate data in accounting software and Excel spreadsheets
- Maintain purchase orders, sales records, and inventory-related financial entries
- Communicate with vendors, customers, and internal staff regarding billing or payment issues
- Prepare financial reports, aging reports, and daily transaction summaries
- Organized and maintained accounting files and supporting documents for audits and recordkeeping, facilitating compliance and accessibility
- Support month-end and year-end closing activities
- Ensure compliance with company accounting procedures and deadlines
- Maintain an organized and professional office environment.
- Order office supplies and monitor inventory.
- Coordinate office maintenance and equipment needs.
- Answer phone calls and respond to emails.
- Greet visitors and direct them to the appropriate staff.
- Communicate with clients, vendors, and employees.
- Schedule appointments, meetings, and conferences.
- Manage calendars and send meeting reminders.
- Coordinate travel arrangements when required.
- Maintain paper and electronic filing systems.
- Organize contracts, forms, invoices, and other documents.
- Update databases and ensure records are accurate.
Account Assistant with Admin
Hillsborough School District
Hillsborough, USA
09.2024 - 12.2025
- Assisted with accounts payable and accounts receivable processes to ensure timely financial transactions
- Enter financial data into accounting software accurately
- Reconcile accounts, vendor statements, and bank records
- Prepare and maintain spreadsheets, reports, and financial records
- Monitor budgets and track school or department expenses
- Process vendor payments, reimbursements, and check requests
- Communicated with vendors, staff, and administrators to resolve payment and invoice issues promptly
- Processed payroll documentation and employee expenses.
- Review financial documents for accuracy and policy compliance
- Assist with month-end and year-end accounting activities
- Handle confidential financial and employee information professionally
- Use Excel, ERP/accounting systems, and school district financial software
- Manage multiple tasks and meet deadlines in a fast-paced office environment
- Manage daily office operations and ensure administrative tasks are completed efficiently.
- Answer incoming calls, respond to emails, and direct inquiries to the appropriate department.
- Welcome parents, students, visitors, and vendors.
- Schedule meetings, appointments, and conferences for administrators.
- Prepare letters, memos, reports, agendas, and meeting minutes.
- Maintain electronic and paper filing systems.
- Sort, distribute, and track incoming and outgoing mail.
- Monitor office supplies and submit purchase requests.
- Assist with student registration, enrollment, and withdrawal procedures.
- Update student information in the student information system.
- Maintain accurate student files, contact details, and emergency contact information.
- Process requests for student transcripts, records, and documentation.
- Verify enrollment forms and required supporting documents.
- Maintain employee files and administrative records.
- Assist with onboarding paperwork for new employees.
- Process timesheets, leave requests, and absence documentation.
- Track staff attendance and substitute coverage records.
- Schedule interviews, meetings, and staff training sessions.
- Prepare employee correspondence and distribute policy updates.
Account Assistant with Admin
JTS Inc.
Parsippany-Troy Hills, USA
09.2022 - 08.2024
- Processed accounts payable invoices and vendor payments accurately and on time
- Generated customer invoices and recorded accounts receivable payments
- Generated customer invoices and recorded accounts receivable payments to ensure timely cash flow
- Reconciled bank statements, credit card transactions, and vendor accounts
- Monitored outstanding balances and followed up on overdue customer payments to maintain healthy accounts receivable cycle
- Prepared Excel spreadsheets, financial reports, and transaction summaries
- Verified invoices, purchase orders, and billing details for accuracy to support compliance and financial integrity
- Assisted with month-end closing activities and account reconciliations
- Managed multiple accounting and administrative tasks in a deadline-driven environment
- Ensured compliance with company accounting procedures and financial policies
- Maintained daily bookkeeping records and financial transactions
- Managed daily office operations and provided administrative support to management and staff.
- Answered phone calls, responded to emails, and handled general business inquiries.
- Prepared business correspondence, reports, spreadsheets, and other office documents.
- Maintained organized electronic and paper filing systems.
- Entered, updated, and verified information in company databases and records.
- Scheduled meetings, appointments, and business activities.
- Managed office supplies, monitored inventory, and coordinated supply orders.
Education
Master of Commerce - Accounting & Finance
Government College of Commerce
Gujarat, IndiaBachelor of Commerce - Accounting & Finance
Government College of Commerce
Gujarat, IndiaSkills
- Accounts reconciliation
- Payroll management
- Financial reporting
- QuickBooks Online
- SAP ERP
- Oracle NetSuite
- ERP systems
- Advanced Excel skills
- Microsoft Office Suite
- Ledger management
- Data organization
- Document preparation
- SharePoint collaboration
Certification
Certified Salesforce Administrator, HubSpot Sales Professionals Training
Languages
Gujarati: Professional, Hindi: Professional
Timeline
Account Assistant with administrative
Deep Foods Inc.
04.2026 - 09.2026
Account Assistant with Admin
YMF Carpet Inc.
01.2026 - 04.2026
Account Assistant with Admin
Hillsborough School District
09.2024 - 12.2025
Account Assistant with Admin
JTS Inc.
09.2022 - 08.2024
Master of Commerce - Accounting & Finance
Government College of Commerce
Bachelor of Commerce - Accounting & Finance
Government College of Commerce