SIMA SAMADI
San Mateo,USA
Summary
Dynamic and results-oriented financial professional with over 8 years of progressive experience in budgeting, forecasting, and financial analysis for large-scale public transportation and infrastructure projects. Expertise in ERP systems, including PeopleSoft, PRISM, CMiC, and Oracle-based tools, complemented by advanced Excel skills that drive actionable insights and optimize resources. Proven track record of enhancing financial processes while ensuring compliance and fostering collaboration among executive leadership, council and committee stakeholders, and cross-functional teams. Committed to supporting executive-level decision-making through strategic financial guidance and innovative solutions.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Administrative Analyst III
San Mateo County Transit District
- 12.2023
- Administer complex rail contracts and budgets for the Peninsula Corridor Joint Powers Board, ensuring fiscal compliance and efficiency.
- Lead financial analysis of multimillion-dollar expenditures and projects to ensure alignment with approved budgets.
- Support development of annual and long-range operating and capital budgets; present findings to project managers and executives.
- Supervise and train staff in financial processing, reporting, and compliance tracking; assign work and monitor performance.
- Monitor, evaluate, and process complex contract invoices to ensure compliance with policies and funding requirements.
- Resolve contract disputes, analyze budget variances, and recommend cost-efficient solutions that improve financial integrity.
- Serve as a resource for financial guidance and technical inquiries across departments.
Cost Control Analyst | Caltrain CalMod $2.44B Project
AECOM
02.2022 - 12.2023
- Responsible for coordinating, establishing, and maintaining work breakdown structures, cost, and schedule baselines, and estimates at completion.
- Develop/administer master cost tracking/ forecasting templates for assigned projects.
- Generated monthly cost accounting reports, including accruals, forecasts, cash flow projections, variance analysis, and MPRs, to support informed decision-making.
- Assisted cost control manager with MPR reports. Review IAC process of entering logged invoices in PRISM for monthly reporting updates. Created new POS/ PO lines in PRISM; Downloaded data from PeopleSoft and imported it into the PRISM cost module. Manual entry into PRISM invoice module as status paid. Assisted Cost Accounting team with fiscal year program set up and fiscal year program close out in PeopleSoft Financial System.
- Develop/ update various Project Controls Progress indicators. Prepared Office ODC’s budget forecast for each physical year.
- Reviewed and entered requisitions for recurring and non-recurring projects, funds availability and accounting data accuracy negotiated budget funding amounts, timing, and changes with program managers.
Executive Assistant CA
D. Webber Consulting
01.2022 - 02.2022
- Managed and coordinated both business and personal calendar for CEO.
- Coordinated and arranged all the domestic and international trips.
Office Manager
AECOM / Shimnick Construction
07.2021 - 12.2021
- Obtained all the licenses- State Business Licenses. Applied for the new ones in the different states and kept the old ones up to date.
- Processed and distributed all the contracts to PMs for executions through DocuSign.
- Leadership on all the Weekly Meetings Minutes and monthly All Hands Meeting.
- Coordinated all the requests and issues between office staff and CEO. Responded to staff in timely manner.
- Ordered all the office supplies, Lunches for meetings and all the equipment for IT team.
- Collaborated with team to set up network access, email accounts, and computer configuration.
- Maintained all the new hire checklists and PPE equipment. Ordered badges and key card access.
Caltrain 25th Grade Separation Project
09.2017 - 06.2021
- Oversaw daily office operations for large-scale infrastructure projects, supporting teams of up to 80 employees across multiple job sites.
- Managed full-cycle administrative and HR functions including onboarding/offboarding for both craft and office personnel, payroll processing, and union coordination for dispatch and fund submissions.
- Served as the primary liaison between project teams, IT, subcontractors, and vendors—ensuring seamless communication and operational efficiency.
- Coordinated procurement and inventory of office supplies, IT equipment, and project materials; managed vendor relationships and placed orders as needed.
- Administered accounts payable/receivable, bookkeeping, and expense reporting; processed purchase orders, check requests, and routed invoices for approval.
- Handled contract administration: qualified subcontractor bids, distributed contracts, and ensured collection of required compliance documents (insurance, bonds, waivers).
- Maintained and updated compliance records, including COVID-19 vaccine mandate protocols and owner-required audits.
- Tracked and organized project documentation (contracts, change orders, permits, meeting minutes, field reports) in both digital and physical formats.
- Coordinated and documented weekly staff and safety meetings, prepared schedules and meeting agendas.
- Reviewed and processed subcontractor pay applications, collected waivers, and ensured timely fund distribution.
- Supported field operations by overseeing inspections and facilitating communication between general contractors and field teams.
Project Manager
Why Hospitality
11.2016 - 08.2017
- Point of contact for subcontractors, Utility Providers, County/City/State Officials, Architects, Civil Engineers, and operations teams for Construction Projects.
- Performed all general office duties and operations meeting attendance.
- Created, managed, and organized all file systems and folders, hard copy and on the computer. Answer phone and directed trades.
- Created and managed RFI, Submittal and change order and daily logs for all the projects.
- Received project submittals and RFI’s and sent them to be completed by project manager. Submitted all the plans and revised plans to the city for the approval.
- Managed and maintained all company vehicles.
- Distributed plans and requests for pricing.
- Dispensed project information to subcontractors and vendors: CADs, Drawings, specifications, Insurance requirements, preliminary info etc.
Earlier Roles
01.2014 - 01.2017
- Business Office Manager/Bookkeeper – St. Francis Pavilion Rehab (Daly City, CA)
- Administrative Roles – Construction & Healthcare Sectors
- Developed strong foundation in financial reporting, budgeting, payroll, and contract management across multiple industries
Education
Bachelor of Arts - English Literature
Payame Noor University
01.2012
Associate of Arts - Mechanical Engineering
Kar University
01.2008
Skills
- Financial Analysis & Budget planning and forecasting, Project Management, Payroll & HR Administration, Contract & Compliance Management
- Computer Skills: Microsoft Office, Excel, Word, Power Point, QuickBooks, Photo Shop, Auto Cad, Solid Work, Revit, Pvault, Vista, PeopleSoft, PRISM, Aconex and CMiC Project Management, Procore Project Management
Accomplishments
earning these certificates:Transit Paratransit Management Certificate
Project Management for Transportation leadership
Certification
- Transit Paratransit Management Certificate | University of the pacific – Westgate Center for leadership | 2024-11
- Project Management for Transportation | University of the pacific – Westgate Center for leadership | 2024-09
- Fundamentals of transit Grants & Funding | University of the pacific – Westgate Center for leadership | 2024-09
Languages
French
Limited Working
Persian
Native or Bilingual
Turkish
Native or Bilingual
Arabic
Elementary
Timeline
Cost Control Analyst | Caltrain CalMod $2.44B Project
AECOM
02.2022 - 12.2023
Executive Assistant CA
D. Webber Consulting
01.2022 - 02.2022
Office Manager
AECOM / Shimnick Construction
07.2021 - 12.2021
Caltrain 25th Grade Separation Project
09.2017 - 06.2021
Project Manager
Why Hospitality
11.2016 - 08.2017
Earlier Roles
01.2014 - 01.2017
Administrative Analyst III
San Mateo County Transit District
- 12.2023
Associate of Arts - Mechanical Engineering
Kar University
Bachelor of Arts - English Literature
Payame Noor University