Simone Smith
Ceda Alum Manufacturing
Sacramento,CA
9
years of professional experience
Dedicated Office Administrator with over 6 years of experience in managing administrative tasks and enhancing operational efficiency. Proven ability to prioritize and solve problems while maintaining a welcoming environment for clients and team members. Recognized for attention to detail and a commitment to exceptional customer service.
Work History
Administrative Assistant 2
1 Year 6 Months- Streamlined office procedures, enhancing overall operational efficiency.
- Coordinated scheduling for executive meetings, ensuring optimal time management.
- Developed and maintained filing systems, improving document retrieval speed.
- Managed incoming communications, prioritizing urgent matters for prompt resolution.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Maintained inventory of office supplies and placed orders.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
Office Administrator
4 Years 9 Months- Manage customer communications via phone and email, ensuring prompt responses to inquiries.
- Fulfill customer orders using Microsoft Excel, maintaining accurate records of transactions.
- Handle all payment methods (debit/credit, cash, checks) with accounting software to ensure accurate financial tracking.
- Prepare and update production and delivery lists, streamlining operations and enhancing productivity.
- Maintain filing systems for important documents and reports, ensuring easy access for team members.
- Monitor office supplies and communicate needs to ensure operational continuity.
- Track orders and coordinate with teams for successful delivery outcomes.
Bookkeeper, Checker
4 Years 3 Months- Recorded daily financial transactions, ensuring accuracy in the posting process.
- Reconciled sales tax, payroll tax, 401k, and bank accounts monthly to maintain financial integrity.
- Established and maintained records of financial transactions, ensuring compliance with legal requirements.
- Processed accounts receivable and payable, contributing to smooth financial operations.
- Developed a systematic approach for financial tracking, including a comprehensive chart of accounts.
- Prepared financial reports by analyzing and summarizing account information and trends.
- Managed monthly payroll using accounting software, ensuring timely and accurate payments.
- Assisted customers by answering questions and providing product recommendations, enhancing the shopping experience.
Education
Skills
Data Entry & Record Management
Adaptability & Time Management
Leadership & Team Collaboration
Customer Service & Engagement
Financial Management (QuickBooks)
Microsoft Office Suite (Outlook
Excel)
Pos Systems & Cash Handling
Information Analysis & Reporting
Microsoft Word
Administrative support
File organization
Relationship building
Timeline
Administrative Assistant 2
Idemia
02.2025 - CurrentRead More
Office Administrator
Ceda Alum Manufacturing
11.2021 - CurrentRead More
Bookkeeper, Checker
Nugget Market
08.2017 - 11.2021Read More
Cosumnes Oaks High School
Read More