Sofia Paz
Portland
Summary
Bilingual (English/Spanish) operations and administrative professional with experience in program coordination, HR administration, ADP payroll processing, government compliance billing, CRM management, budget development, and legal documentation support. Proven ability to independently manage multi-site operations, onboarding, enrollment systems, and staff coordination in fast-paced environments.
Overview
1
1
year of professional experience
2
2
Certifications
Work History
Project Coordinator
Casita Azul Education Collective
Hillsboro
10.2025 - Current
- Managed day-to-day operations across eleven locations — ensured task completion, cross-team communication, and consistency across centers; served as key bridge between families, teachers, and leadership
- Tracked daily income and expenses, maintained organized financial records, monitored balances, and supported budgeting decisions; flagged discrepancies and helped stabilize financial systems during rapid organizational growth
- Administered ERDC/DHS government billing and child care subsidy compliance by logging payments and matching attendance to billing requirements, ensuring accurate reimbursements for services provided.
- Built and maintained internal administrative systems (Google Drive, workflows, documentation) to enhance operational efficiency across locations; supported onboarding and launched new program sites.
- Collaborated with web developer to build and implement custom CRM system tailored to client needs; managed enrollment tracking, family records, staff scheduling, and communications across all entities for improved service delivery.
Camp Director
Casita Azul Education Collective
Hillsboro
04.2025 - Current
- Planned and executed all programming for summer and seasonal — designed weekly themes, daily schedules, and activities aligned with Spanish immersion and cultural values; prepared all materials before each session
- Directed on-site camp operations from drop-off to pick-up — managed real-time problem solving, staff-to-child ratios, and transitions.
- Managed 15+ camp staff — coordinated schedules and coverage, guided staff on daily plans and expectations, and provided support when issues arose during the day
- Handled all parent communications, invoicing, and budget management — built camp budgets from scratch, tracked all expenses, answered family questions, and managed incident reporting and compliance
- Designed Summer 2026 programming lineup and built a 91-contact bilingual marketing campaign targeting 50+ enrolled children
Payroll and Billing Specialist
Planet Kids Childcare
Portland
01.2025 - Current
- Manage full payroll processing and monthly payroll reporting; administer child billing and tuition payment tracking across the school.
- Administered end-to-end payroll processing for staff using ADP; maintained employee records, ensured accurate and timely pay runs
- Produce and analyze monthly profit and loss reports; develop and manage monthly budgets with expense allocation split across locations and cost centers
- Conduct annual profit and loss reviews to support financial planning and inform leadership decision-making
Executive Administrative Assistant
Casita Azul
Portland
10.2024 - 09.2025
- Supported Founder and CEO by managing schedules, preparing agendas, drafting bilingual correspondence, and coordinating with external marketing agency to ensure alignment on initiatives
- Administered internal systems for PTO tracking, reimbursements, staff scheduling, and new hire onboarding to streamline processes and enhance team integration
- Managed executive calendars, scheduling meetings and appointments efficiently.
- Coordinated travel arrangements, ensuring compliance with company policies.
- Prepared meeting agendas, taking detailed notes for distribution afterwards.
Education
Associate of Applied Science - Business Administration
Portland Community College
Portland, OR03-2027
Skills
- Project management
- Event coordination
- Multi-operations management
- Team coordination
- Budget management
- CRM systems
- Enrollment management
- Licensing compliance
- New Location launches
- Process documentation
- Problem-solving
- Attention to detail
Languages
English
Full Professional
Spanish
Full Professional
Certification
Pediatric First Aid, CPR & AED
Accomplishments
Bronze Duke of Edinburgh's Award
Timeline
Project Coordinator
Casita Azul Education Collective
10.2025 - Current
Camp Director
Casita Azul Education Collective
04.2025 - Current
Payroll and Billing Specialist
Planet Kids Childcare
01.2025 - Current
Executive Administrative Assistant
Casita Azul
10.2024 - 09.2025
Associate of Applied Science - Business Administration
Portland Community College