Sonia Carratala
Troutdale,OR
Summary
Talented professional executive assistant with a proven record supporting CEOs, vice presidents, and directors. Mastery of modern office practices with a dynamic skill set which includes Office 365, and Adobe Creative Suite applications. A versatile, resourceful, trusted team player well equipped to meet demanding objectives and navigate rapidly changing priorities and deadlines.
Overview
6
6
years of professional experience
Work History
Executive Assistant, Sr. Team
Otis College of Art and Design
Los Angeles, CA
07.2017 - 09.2022
- Assisted vice presidents of both Communications and Marketing and Institutional Advancement Departments, simultaneously
- Managed calendars for two senior team members
- Communicated on behalf of two VPs within the college, as well as to external stakeholders including governors, trustees, and donors
- Assisted with high-level events such as Otis Atelier fundraiser in Bel Air, Einstein Visiting Artists Lecture Series, Annual Exhibitions, and the Otis Report on the Creative Economy
- Efficient in processing all incoming invoices, honorariums, disbursements, travel expenses, and monthly credit card reconciliations for two departments
- Project manager for all college retail efforts; developed budgets, researched vendors, designed merchandise and collateral materials, managed online Shopify site
- Onboarded new team members
- Coordinated VIP visits to campus for high-end visitors such as The Huntington, Tesla, Netflix
- Maintained two outward-facing departmental email boxes, responding in a thorough and timely manner
- Produced and maintained detailed records and spreadsheets to support two departments
- Handled logistics, catering, agendas, and arrangements for meetings and events
Executive Assistant to the President / CEO
TNG Visual Effects
Torrance, CA
07.2016 - 07.2017
- Worked with the president in all operations and office functionality
- Developed monthly and annual reports to track company expenses
- Managed all social media via Hootsuite, assisted with monthly newsletter
- Researched and instituted a company-match group health plan for TNG employees
- Coordinated travel arrangements by booking airfare, hotel and ground transportation
Education
Bachelor of Science - Business Administration / Marketing
California State University - Dominguez Hills
Carson, CASkills
- Excellent business writing skills including writing, drafting and proofreading social media, media recommendations, and fundraising appeals
- Adept verbal communicator; active listener with a great attitude
- Confident, collaborative, and friendly team player able to assimilate details and carry out action items quickly and efficiently
- Zoom online conferencing, Microsoft 365 (Word, Excel, Power Point, Teams), Adobe Creative Suite (Illustrator, Photoshop, InDesign), MyEmma, Constant Contact, Hootsuite, Paperless Post
- Multimedia Presentations
- Skilled calendar coordinator
- Experience in event planning
- Diversity, Equity, and Inclusion trained
- Entrusted with the highest level of confidentiality
Other Experience
Team One Advertising, Los Angeles, CA
Developed, implemented and managed media plans for all broadcast and print advertising for the Lexus Dealer Association in the western and southern areas of the United States.
Additional Information
Manufactured a proprietary line of candles that retailed across the United States in major department stores including Dayton Hudson/Marshall Fields, Nordstrom, Fred Segal.
Volunteer Work
Received the California PTA “Very Special Person Award” for serving as a trained art docent for seven years in the Redondo Beach Unified School District.
Timeline
Executive Assistant, Sr. Team
Otis College of Art and Design
07.2017 - 09.2022
Executive Assistant to the President / CEO
TNG Visual Effects
07.2016 - 07.2017
Bachelor of Science - Business Administration / Marketing
California State University - Dominguez Hills
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