SONIA GARCIA
SANTA CLARITA,CA
Summary
Enthusiastic Payroll Administrator eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding Payroll and training in compliance. Motivated to learn, grow and excel in Payroll and Human Resource's Assistance.
Overview
13
13
years of professional experience
Work History
Payroll Administrator
Remo Inc
Valencia, CA
07.2021 - Current
- Calculate payroll deductions by accurately using Paychex and processed payroll to meet preset requirements
- Submit weekly and monthly reports on payroll activities
- Verify and submit timekeeping information for accurate and efficient payroll processing
- Investigate payroll variances and employee claims to resolve discrepancies and balance financial records
- Collaborate with human resources personnel to accurately and efficiently track leave time
- Upload/Export time records into Paychex and made adjustments to create accurate database for payroll processing.
- Reviewed time records for under 80 employees to verify accuracy of information.
- Managed payroll data entry and processing for 137 employees to comply with predetermined company guidelines.
- Calculated payroll deductions by accurately using Paychex and processed payroll to meet preset requirements.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
- Applied knowledge of regulations, employment law and tax code to keep operations in compliance with applicable standards.
- Assisted accountant with both internal and external audits relating to processing of payroll.
Payroll Coordinator
Charter Impact
Northridge, CA
05.2018 - 07.2021
- Processed semi-monthly payroll for approximately 700 in multiple locations.
- Continually improve the documentation of internal and external payroll policies and procedures
- Ensured ongoing compliance with established processes
- Collected and enter the approved pay information from clients each pay period and review payroll reports for accuracy prior to submission
- Prepared and submitted retirement reporting and payments including 403(b)/401(k) plans on a timely basis
- In collaboration with Staff Accountants, assist with reconciliation of the following payroll- related liability accounts before month-end closing is completed 403(b) payables
- Insurance payable
- Audited employee data entered by Payroll Clerks
- Focused on continued process improvement and increased efficiency for clients using the latest industry developments and technology
- Uploaded ACH Files
- Reviewed New Hire documentation on a weekly basis
- Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Reconciled health care benefits, tax contributions and retirement accounts to facilitate large-scale account reconciliations.
- Documented and processed all garnishments for bankruptcies, student loans and child support orders.
- Researched payroll errors and processed payments for federal and state taxes, social security, Medicare, and various employee deductions, annuity contributions and retirement plan withholdings.
- Assisted accountant with both internal and external audits relating to processing of payroll.
- Built and maintained contract calendars and managed set up for new banks for direct deposit and accrual year-end processes.
Payroll Clerk
Charter Impact
Northridge, CA
08.2017 - 04.2018
- Created, updated, and distributed payroll calendars to clients
- Sent out payroll due date reminders to clients
- Assisted with reviewing paperwork and entering new hires and changes into the payroll systems
- Entered address changes Entered pay changes Entered W-4 changes Entered insurance/retirement deduction changes
- Communicated with clients to gather missing documents or information
- Assisted with folding & stuffing payroll
- Scheduled FedEx pickup of payroll packets
- Assisted with filing payroll documents on internal server
- Assisted with running post-payroll backup reports for AP checks
- 403b contributions
- Garnishment Calculations
- Assisted with retirement reporting – STRS/PERS
- Assisted with quarterly tax returns
- Assisted with processing year-end W-2s
- Ran reports for clients as requested
- Completed other duties or projects as directed by supervisor.
Table Specialist I
VOE, IPC Healthcare
North Hollywood, CA
09.2016 - 05.2017
- Created approximately 250 patient face sheets accounts daily
- Matched patient accounts against Oracle System
- Updated patient demographics and Insurance for Billing
- Assisted department with all special projects
- Located missing face sheets via company imaging system GDI.
Quality Assurance Coordinator
On Assignment Inc
Calabasas, CA
11.2012 - 06.2014
- Assisted recruiter in all aspects of retrieving applicant's information such as applications, backgrounds, drug screens, licensing, medical records, I-9, W-4 and OSHA online testing results
- Maintained personnel files – electronic, and paper
- Utilized all available resources daily (Qualifiles, Master Files, Outlook, Internet) to ensure the
- Compliance Department has the most accurate, and completed applicant file for placement
- Followed policies and procedures for monitoring, tracking and following-up on applicants with non- compliance files
- Assisted applicants with set up and access to online OSHA testing.
Payroll Administrator
Tri-Signal Integration Inc
Sylmar, CA
04.2007 - 11.2012
- Achieved multi-state payroll, and certified payroll for approximately 200 employees
- Computed new hire documentation
- Reviewed timesheets, and commissions for payroll processing on a weekly basis
- Verified data entry of new hires, terminations and status changes
- Performed payroll auditing and post processing payroll to ensure accuracy, and compliance
- Processed, and managed all garnishments on a weekly basis
- Worked closely with HR to ensure accurate benefit deductions, open enrollment packages, and new hire documentation
- Collaborated with human resources personnel to accurately and efficiently track leave time.
Education
Huma Resources Assistant Certificate - Human Resources Development
Los Angeles Valley College
Skills
- Wages and Deduction Calculation
- Paychex
- Critical Thinking
- 55 WPM
- Data Review
- Tax Law Compliance
- Microsoft Office
- Employee Training
- HR Support
- New Hire Processing
Languages
Spanish
Native or Bilingual
Additional Information
Member of the Americal Payroll Association
Certificate of Attendance, 2021 Wage and Hour Laws
Certificate of Completion LinkedIn Learning, Human Resources: Payroll
Timeline
Payroll Administrator
Remo Inc
07.2021 - Current
Payroll Coordinator
Charter Impact
05.2018 - 07.2021
Payroll Clerk
Charter Impact
08.2017 - 04.2018
Table Specialist I
VOE, IPC Healthcare
09.2016 - 05.2017
Quality Assurance Coordinator
On Assignment Inc
11.2012 - 06.2014
Payroll Administrator
Tri-Signal Integration Inc
04.2007 - 11.2012
Huma Resources Assistant Certificate - Human Resources Development
Los Angeles Valley College