SONJA DAVIS
Spring
Summary
An organized administrative specializing in time management, data entry skills. Excel at communication, problem-solving, and adaptability, ensuring smooth office operations and positive interactions. Skilled in oral and written communication, time management, contributing to successful team collaboration and project execution.
Overview
21
21
years of professional experience
Work History
Administrative Assistant/Billing Specialist
Hardman Signs
Houston
04.2024 - 10.2024
- Responsible for establishing effective and efficient email communication channels with sales, accounting, production, and executive teams.
- Managed accounts payable processes, resulting in a 25% reduction in manual data entry time.
- Oversee the collection and management of lien waivers and certificates of insurance from customers.
- Provide administrative support to the office manager during periods of high workload.
- Utilize Excel, Outlook, and time management techniques to organize and prioritize tasks effectively.
Human Resources Administrative
Texas Tissue Converting
06.2023 - 01.2024
- Support recruiting with scheduling and candidate job offers.
- Assisted candidates with application processes, performing background checks, handling drug screening paperwork, providing I-9, and assist with compiling new hire packets.
- Scheduled appointments and meetings with vendors to hire them for specific jobs needed for the company.
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
Receptionist/Account Payable/HR Assistant
Accountable Hire
01.2023 - 03.2023
- Created an alphabetized accounts payable vendor filing system.
- Analyzed POs and invoices with the purchasing team to resolve purchase order issues.
- Answered calls on a multi-line phone system, directed calls to the appropriate employee, and took detailed messages.
- Scheduled interviews, assisted in recruiting new hires and onboarding.
- Responsible for sending temp agency employees' time in electronically.
Administrative Assistant
ExxonMobil/XTO Energy
Fort Worth
01.2014 - 02.2021
- Scheduled appointments, meetings, and events for management and staff.
- Managed all essential day-to-day office functions for a 17-member team, including travel and meeting schedules, expense reports, software implementation, and training, invoicing, vacations, sick time, and PTO tracking.
- Created an alphabetized accounts payable vendor filing system.
- Excellent verbal and written communication skills.
- Strong organizational and problem-solving skills.
- High attention to detail and accuracy.
- Proven ability to work independently, prioritize multiple tasks, and meet deadlines using Microsoft Office Suite.
- Supported onboarding processes for new employees through administrative tasks.
- Facilitated travel arrangements and itineraries for executives and staff with travel platforms
Administrative Assistant
Fort Worth Bolt & Tool Co
Fort Worth
03.2004 - 06.2013
- Selected facilities, inspected spaces, and planned setup for the main office and four other locations.
- Coordinated phone screening and scheduled interviews for employee candidates.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Organized both physical and digital files and updated reports for projects.
- Provided secretarial and office management support while building cooperative working relationships.
- Inventoried and ordered supplies for the office.
- Implemented filing systems to streamline document retrieval processes.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level.
Education
Certification in Business Operations - Microsoft Office Suite, Accounts Payable, Human Resources Onboarding
Skills
- PC Proficient
- Travel Management
- Recruiting support
- Multi-tasking
- Team collaboration
- Attention to detail
- Schedule coordination
- Administrative support
- Human resources management (HRM)
- Multi-line telephone systems
- Account management
- Strong interpersonal skills
- Calendar management
- Prioritization
Timeline
Administrative Assistant/Billing Specialist
Hardman Signs
04.2024 - 10.2024
Human Resources Administrative
Texas Tissue Converting
06.2023 - 01.2024
Receptionist/Account Payable/HR Assistant
Accountable Hire
01.2023 - 03.2023
Administrative Assistant
ExxonMobil/XTO Energy
01.2014 - 02.2021
Administrative Assistant
Fort Worth Bolt & Tool Co
03.2004 - 06.2013