Summary
Overview
Work History
Education
Skills
Languages
Work Availability
Timeline
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Sonya Kallapodhi

Sonya Kallapodhi

Administrative Assistant
Branford,CT

Summary

Proven track record of enhancing executive efficiency and departmental operations at Protein Sciences a Sanofi Company, demonstrating exceptional organizational skills and a strong work ethic. Expert in strategic planning and multitasking, significantly improving workflow and interdepartmental coordination. Achieved notable success in project execution and budget management, fostering a productive and cost-effective work environment.

Overview

30
30
years of professional experience

Work History

Admin III

Protein Sciences a Sanofi Company
08.2017 - 12.2023








  • Support Site Head of and the US industrial Affairs Senior Leadership Team to enhance the executive's effectiveness by providing direct and indirect support to improve the overall efficiency of his/her role, as well as the roles within his/her department.
  • Performing diverse office and administrative duties requiring tact, diplomacy, discretion and judgement.
  • Maintaining and establishing regular contact with executives.
  • Establishing work flow priority based on assessment of tasks and consideration interdepartmental needs.
  • Maintaining strict confidentiality in all business activities and especially on matters that have significant impact to the Company and involve strategic initiatives/projects and plans.
  • Fulfilling scheduling and coordination, compile information and reports, conduct assigned projects and tasks independently and in a timely manner.
  • Organizing and coordinating Team Building events for Meriden and Pearl River. Work with Team to coordinate activities. Including budgeting, coordiation, planning, implementation, and overall engagement. Coordiante and implement special events for Human resources.
  • Assisting the executive and Senior Leadership Team wherever needed to conserve his/her time and perform all duties assigned.
  • General and Administrative support to all departments including Site Head.
  • Coordinating of office, IT supplies and overall office appearance.
  • Support development fo Yammer Page. All Hands Meetings and misc. site visits.
  • Coordinating logistics for site visitors internal and external. Receive and display signage and materials from Sanofi corporate locations.
  • Maintain organization charts in Teams central depository.
  • Receive and distribute mail for site.
  • Maintain Archive documents such as CDA's, etc.
  • Health and Wellness alignment with corporate activities and adjust to Protein Sciences Culture. Establish engagement activities that promote work Life Balance. Creating awareness for full time employees of Wellness programs available to the be being an active Wellness Warrior. Creating weekly/daily emails to provide information about wellness perks. Engaging all employees in wellness activities.
  • Assistance with head count, onboarding, off boarding and space allocation. Coordinate new employee first day training, IT resources, New Hire Orientation scheduling. Work with hiring Manager. Coordinate offboarding with collection of badges, computers and office/seating locations. Rearrange office seating to accommodate changes.
  • Working on space allocation by figuring out the way to create additional seating and furnishing necessary areas. Keeping seating spread sheet for Site Head and IT department. Making office look appealing and functional. Managing and maintaining office supplies, coffee station and overall appearance of the office and meeting room areas.
  • Attending inclusion and diversity events.
  • Providing support to IT department by being and Admin.

Executive Assistant/Office Manager

Protein Sciences Corp.
06.2006 - 08.2017
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Organized and coordinated conferences and monthly meetings.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Answered high volume of phone calls and email inquiries.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Collaborated on special projects to improve overall business operations within the organization efficiently.
  • Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Facilitated training and onboarding for incoming office staff.
  • Used advanced software to prepare documents, reports, and presentations.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
  • Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
  • Improved document management and accessibility with creation of centralized digital repository.
  • Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
  • Fostered positive work environment, organizing team-building activities and events.
  • Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
  • Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
  • Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
  • Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
  • Streamlined communication between departments, resulting in more effective project coordination and execution.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Screened personal and business calls and directed to appropriate party.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
  • Assisting Regulatory department with assembling FDA submissions and other administrative needs.
  • Participating and assisting with Flublok flu vaccine clinic by organizing and taking care of any necessary paperwork required by healthcare.
  • Member of Marketing Team to promote product, sales and customer service calls. Promotional items supply. Addressing and resolving customer service related issues. Creating Database. Making sales calls.
  • Organizing Shareholder meetings and providing support to Executive Chairman with and admin shareholder relations projects as need it. Creating data base related to share holder relation needs.
  • Assist in handling IT set-up for new employees as well as phone set up.
  • General knowledge of GMP

Wait Staff Member

Jacoby's Restaurant
09.2002 - 05.2009
  • Maintained cleanliness in dining area, contributing to a pleasant atmosphere for customers.
  • Cultivated warm relationships with regular customers.
  • Bussed and reset tables to keep dining room and work areas clean.
  • Demonstrated excellent multitasking abilities by managing multiple tables simultaneously without sacrificing quality of service.

Administrative Assistant

Morganite Crucible Inc.
08.1999 - 09.2004
  • Assisted President, Chief Financial Officer, Director of Sales and Marketing.
  • Prepared NAFTA certificate and commercial invoice using UNZ system and other applications.
  • Calculated and created quotes for customer service department.
  • Provided customer service support.
  • Prepared Sales order and reports.
  • Worked with shipping department to ensure accurate shippin procedure.
  • Prepared reports for marketing, finance and accounting departmen.
  • Created yearly expense reports fo outside sales representatives.
  • Prepared inventory report.
  • Overlooke advertising accounts.
  • Paricipated in preporation of Cast Exposition of 2002.
  • Created invoices.
  • Generated deposits
  • Modified and updated price book.

Office Manager/Sales Associate

Hope Diamond
01.1998 - 08.1999
  • Sales, customer services.
  • Trained customer service personel.
  • Completed warranty contracts, credit reports, and account receivalbe.
  • Examined and approved credit extensions.

Sales Associate

Dress Barn
11.1997 - 01.1998
  • Organized racks and shelves to maintain store visual appeal, engage customers, and promote specific merchandise.
  • Handled cash transactions efficiently while adhering to company cash handling policies, ensuring accuracy in all financial exchanges.
  • Built relationships with customers to encourage repeat business.
  • Managed returns, exchanges and refunds in accordance with store policy.

Cashier

C.N.F.M.
05.1994 - 10.1997
  • Assisted Customers.
  • Operated cash register for cash, check, and credit card transactions with excellent accuracy levels.
  • Restock inventory.
  • Opened and closed establishment.

Education

Majoring in Graphic Design. Minor in Business Adm

Southern Connecticut State University
New Haven, CT

Skills

  • Strong Work Ethic
  • Effective Multitasking
  • Critical Thinking
  • Work Planning and Prioritization
  • Issue Resolution
  • Budget Planning
  • Wellness Services
  • Time Management
  • Attention to Detail
  • Problem-solving abilities
  • Organizational Skills
  • Team Building

Languages

Russian
Native or Bilingual

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Admin III

Protein Sciences a Sanofi Company
08.2017 - 12.2023

Executive Assistant/Office Manager

Protein Sciences Corp.
06.2006 - 08.2017

Wait Staff Member

Jacoby's Restaurant
09.2002 - 05.2009

Administrative Assistant

Morganite Crucible Inc.
08.1999 - 09.2004

Office Manager/Sales Associate

Hope Diamond
01.1998 - 08.1999

Sales Associate

Dress Barn
11.1997 - 01.1998

Cashier

C.N.F.M.
05.1994 - 10.1997

Majoring in Graphic Design. Minor in Business Adm

Southern Connecticut State University

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Sonya KallapodhiAdministrative Assistant