Sonya M. Escareno-Soto
Carlsbad,NM
Summary
Experienced with office administration, including managing daily operations and ensuring smooth workflows. Utilizes organizational and leadership skills to maintain efficiency and support team productivity. Knowledge of office software, scheduling, and resource allocation to drive operational success.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Office Manager
Aris Water Solutions
05.2019 - 02.2025
- Assist with Human Resources issues:
- Informed on recent New Mexico workforce updates
- Coordinate and assist new employees with Insperity onboarding and orientation
- Assist in the planning of employee events and team building activities – Carlsbad Office
- Liaison for Carlsbad office employees to the corporate office
- Assist with employee grievances and concerns
- DOT regulations and compliance
- Monitor CDL drivers – Biannual Medical certifications
- Monitor DOT vehicle – maintenance, repairs and usage
- Successfully completed US Dept Of Transportation Federal Motor Carrier Safety Administration Safety Audit
- Successfully completed US Dept Of Transportation Motor Carrier Safety Compliance Course
- Perform weekly audits of Labor hours
- Active in Community involvement
- Planning company involvement with community events
- Attending meetings with local government
- Classify invoices with proper coding
- Audit cost tracker
- Issue purchase orders
- Prepare new accounts with vendors
- Process new vehicle registrations
- Maintain inventory of equipment
- Successfully completed 42 Site Audit Questionnaires for ConocoPhillips
- Prepare applications for Right of Way/Right of Entry permits with the Bureau of Land Management, State Land Office and Carlsbad Irrigation District
- Prepare and maintain tracker for permits
- Provides updates to the HSE (Health, Safety and Environmental) team from the CDC (Centers for Disease Control) and the New Mexico Department of Health
- Assist with HSE training and work incidents
- Assist with the planning of Town Hall and Monthly Safety Meetings
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
Business Specialist (Capital Asset Program, ICE, and CAR backup)
North Wind Portage, Inc.
05.2015 - 05.2019
- Company Overview: Carlsbad Field Office Technical Assistance Contract
- Have an extensive knowledge of the Issue Collection and Evaluation program
- Have a working knowledge of the Corrective Action Reporting program
- Tracked Major Findings from Project Peer Reviews (PPR), Technical Independent Project Review, External Independent Review (EIR) and Independent Cost Estimate Review
- Tracked and prepared request for information from the Defense Nuclear Safety Facilities Board (DNSFB)
- Prepared interview schedules for EIR an PPR teams from Program Management (PM) Headquarters (HQ)
- Supported the Safety Significant Confinement Ventilation System ($280M) Project
- Prepared weekly meeting minutes from the Integrated Project Team Meetings
- Attended the WIPP Operations Coordination and Integration Meeting
- Supported the Expansion of WIPP Disposal Capacity Workshop
- Attended the Remote Handled Packaging and Disposal Alternatives Workshop
- Supported the Mining Methods and Panel Design Workshop
- Supported the CBFO Integrated Evaluation Plan
- Attained a working knowledge of the Critical Decision Management Process
- Supported the Ventilation, Mining, and Ground Control Workshop
- Attained a working knowledge of DOE Order 413.3B, Program and Project Management for the Acquisition of Capital Assets
- Point of contact for the OSHA training classes
- Prepared and distributed correspondence and meeting minutes
- Supported DOE with external assessments and reviews
- Created and maintained a spreadsheet of the assessments performed by external agencies including but not limited to: NMED, EPA, EM, and EA
- Created and maintained a spreadsheet for the MSHA citations
- Supported CBFO with tracking and uploading of the objective evidence for the AIB Judgement of Need (JONs)
- Attended On-the-Job Auditor training at the TRU Processing Center in Knoxville, TN where we went over preparing Checklists, RTR demonstrations and processes in the cells
- Carlsbad Field Office Technical Assistance Contract
- Established strong relationships with key stakeholders through effective negotiation and collaboration techniques.
- Led cross-functional teams to successfully execute complex projects on time and within budget constraints.
Administrative Assistant
Nuclear Waste Partnership LLC
04.2013 - 05.2015
- Company Overview: Quality Assurance
- Maintained the Records Inventory and Disposition Schedule
- Indexed and transferred records
- Entered updates into the Commitment Tracking System
- Helped prepare WIPP form packets for weekly meetings
- Researched open and closed WIPP forms, and assisted with WIPP form records
- Prepared expense authorizations and reports
- Edited internal and external surveillance and audit reports
- Distributed internal and external audit reports
- Distributed corrective action reports
- Reviewed corrective action plans
- Prepared spreadsheets using Microsoft Excel
- Incorporated comments and recommendations to procedure manuals
- Prepared the Quarterly/Monthly Quality Assurance Trending Report
- Quality Assurance
Administrative Assistant
Nuclear Waste Partnership LLC
01.2012 - 12.2012
- Company Overview: PM Rewrite Project
- Prepared spreadsheets using Microsoft Excel to track the progress of procedure rewrite
- Incorporated comments and recommendations to procedure manuals
- Distribute draft procedure to appropriate departments
- PM Rewrite Project
Administrative Assistant/Expediter
Tessenderlo Kerley Services
01.2012 - 12.2012
- Responsible for tracking construction equipment and orders
- Attended weekly construction status meetings
- Responsible for maintaining status spreadsheet
Records Coordinator/Secretary
Nuclear Waste Partnership LLC
01.2009 - 01.2011
- Company Overview: Transportation
- Prepared and submitted previous years’ records to WIPP Records Management Services
- Submitted the Records Transfer Index
- Submitted the Records Transfer Checklist
- Prepared and submitted the Records Inventory and Disposition Schedule
- Audited Shipping Delay Logs
- Entered data for Shipping Delay Logs
- Scanned shipment information for electronic files
- Prepared shipment correspondence, as needed
- Transportation
Administrative Assistant
Department of Energy
01.2009 - 12.2009
- Company Overview: Office of Regulatory Compliance and Office of Site Operations
- Assisted in preparing correspondence for the 10-year WIPP Renewal Application
- Assisted in preparing and finalizing correspondence for Compliance Orders handed down by the State of New Mexico to WIPP
- Process and finalize correspondence using Microsoft Office for CBFO
- Process incoming correspondence with sensitive information from different government and state agencies, including DOE, the U.S
- Environmental Protection Agency, and the New Mexico Environment Department
- Answered phones and took messages for several CBFO directors
- Prioritized documents by urgency and importance
- Processed, finalized, and distributed correspondence relating to security at WIPP
- Assisted in preparing Qualification Cards for employees
- Processed and finalized monthly groundwater correspondence to the New Mexico Environment Department
- Processed and distributed interoffice memorandums
- Prepared documents for the National Environmental Protection Agency Compliance manager at CBFO
- Assisted in preparing correspondence for the National TRU Program during absence of departmental secretary
- Attended departmental meetings of the Office of Regulatory Compliance and Office of Site Operations
- Prepared the monthly calendar for the Office of Site Operation director with anticipated absence of departmental employees
- Prepared purchase acquisitions
- Scheduled the use of government vehicles and the maintenance for government vehicles, and maintain monthly mileage of government vehicles
- Assisted with payroll processing twice a month
- Made travel arrangements and created travel authorizations and vouchers for reimbursement using GovTrip Software
- Office of Regulatory Compliance and Office of Site Operations
Education
Associate of Arts & Science -
New Mexico State University
Carlsbad, New Mexico01.1995
Skills
- Customer service
- Office/Operations management
- Organizational skills
- Office administration
- Clear oral/written communication
- Customer relations
- Document management
- Scheduling
- Inventory control
- Human resources
- Training and coaching
- Policy implementation
- Workflow optimization
- Expense reporting
- Event coordination
- Meeting planning
Training
- Document Control and Records Management, TFE, Inc., 01/01/09 - present
- Records Coordinator Training, TFE, Inc., 01/01/09 - present
- Train the Trainer, New Mexico Junior College, 01/01/15
- Lock Out/Tag Out, New Mexico Junior College, 01/01/15
- Accident Investigation, New Mexico Junior College, 01/01/15
- First Aide/CPR, 01/01/15
- Acceptable Knowledge (CCP-TP-005), DOE-CBFO, 01/01/15
- Office Warden, Nuclear Waste Partnership, LLC, 01/01/15
- WAP Briefing, 01/01/15
- NQA-1 Lead Auditor Certification, Arsenal Consulting, 07/01/16
- Project Management for the Non-Project Manager, 07/01/17
- Annual CTAC Auditor Refresher Training, 03/01/18, 03/01/19
- 30 Hr. OSHA Construction Training, US DOE Mission Support Alliance, 04/01/18
- Firm Fixed Price, US DOE Mission Support Alliance, 04/01/18
Bilingual - Languages
- English
- Spanish
Certification
· Document Control and Records Management, TFE, Inc., 2009-present
· Records Coordinator Training, TFE, Inc., 2009-present
· Train the Trainer, New Mexico Junior College, 2015
· Lock Out/Tag Out, New Mexico Junior College, 2015
· Accident Investigation, New Mexico Junior College, 2015
· First Aide/CPR, 2015
· Acceptable Knowledge (CCP-TP-005), DOE-CBFO, 2015
· Office Warden, Nuclear Waste Partnership, LLC, 2015
· WAP Briefing, 2015
· NQA-1 Lead Auditor Certification, Arsenal Consulting, July 2016
· Project Management for the Non-Project Manager, July 2017
· Annual CTAC Auditor Refresher Training, March 2018, March 2019
· 30 Hr. OSHA Construction Training, US DOE Mission Support Alliance, April 2018
· Firm Fixed Price, US DOE Mission Support Alliance, April 2018
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Office Manager
Aris Water Solutions
05.2019 - 02.2025
Business Specialist (Capital Asset Program, ICE, and CAR backup)
North Wind Portage, Inc.
05.2015 - 05.2019
Administrative Assistant
Nuclear Waste Partnership LLC
04.2013 - 05.2015
Administrative Assistant
Nuclear Waste Partnership LLC
01.2012 - 12.2012
Administrative Assistant/Expediter
Tessenderlo Kerley Services
01.2012 - 12.2012
Records Coordinator/Secretary
Nuclear Waste Partnership LLC
01.2009 - 01.2011
Administrative Assistant
Department of Energy
01.2009 - 12.2009
Associate of Arts & Science -
New Mexico State University
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