Stacey Amato
Union Beach,NJ
Summary
Detail-oriented professional specializing in executive support, schedule management, and project coordination. Proven ability to enhance communication flow and streamline operations, contributing to improved organizational efficiency.
Overview
2027
2027
years of professional experience
1
1
Certification
Work History
Executive Assistant
ElectroAcupuncture Institute
Manasquan, NJ
11.2020 - Current
- Coordinated executive schedules, ensuring optimal time management and prioritization of critical tasks.
- Streamlined communication between 3 departments, enhancing information flow and collaboration 3 across teams.
- Managed travel arrangements, optimizing itineraries to align with organizational goals and budget constraints.
- Developed and maintained filing systems, improving document retrieval efficiency and compliance protocols.
- Facilitated meeting preparation, including agendas and materials, to support strategic decision-making processes.
- Handled confidential and sensitive information with discretion and tact.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Improved office efficiency by implementing new filing systems and document management processes.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Streamlined communication between departments, resulting in more effective project coordination and execution.
- Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
- Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
- Enhanced executive productivity by managing email correspondence and prioritizing critical issues.
- Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Examiner
NJ State Board of Cosmetology & Hairstyling
Newark, NJ
05.2012 - Current
- Evaluated compliance of cosmetology practices with state regulations and industry standards.
- Mentored junior examiners, fostering professional development and promoting a culture of excellence in evaluations.
- Participated in ongoing professional development opportunities to stay current on industry changes and maintain expertise in the field.
- Provided clear explanations of decisions made during examinations, enhancing transparency between applicants and organization.
- Ensured compliance with relevant laws, policies, and procedures throughout the examination process.
Lead Patient Care Coordinator
Thrive Spine & Sports Rehab
Belmar, NJ
04.2025 - 03.2026
- Coordinated patient appointments and managed scheduling to optimize workflow efficiency.
- Assisted in patient intake procedures, ensuring accurate information collection and documentation.
- Provided support for insurance verification processes to facilitate timely treatment access.
- Communicated effectively with patients regarding treatment plans and follow-up care instructions.
- Collaborated with healthcare providers to streamline care coordination and improve patient outcomes.
- Maintained electronic health records, ensuring data integrity and compliance with regulations.
- Trained new staff on operational procedures and best practices for patient interactions.
- Implemented process improvements that enhanced patient satisfaction and reduced wait times.
- Developed strong relationships with external vendors and suppliers to secure necessary resources at competitive prices.
- Collaborated with multidisciplinary teams to develop comprehensive care plans for patients with complex needs.
- Increased staff productivity by coordinating schedules, delegating tasks, and monitoring performance metrics regularly.
- . Supported clinical staff in providing exceptional care through seamless coordination of appointments, referrals, tests, and follow-up visits.
- Enhanced patient care by implementing efficient scheduling and coordination processes.
- . Assisted in the development of departmental budgets and actively monitored expenses to ensure adherence to financial targets.
- Reduced administrative errors by implementing standardized documentation procedures for patient records.
- Communicated with insurance companies to verify coverage and obtain authorizations for medical treatments and procedures.
WBL Coordinator / Co-Op Hazardous
Collier Youth Services
Wickatunk, NJ
08.2021 - 04.2025
- Coordinated program schedules and activities to ensure smooth operations and effective resource allocation.
- Developed training materials for staff, students, guardians and business partners enhancing onboarding processes and improving overall program performance.
- Implemented tracking systems for participant engagement, increasing visibility of program effectiveness.
- Analyzed feedback from stakeholders to refine program offerings, ensuring alignment with community needs.
- Enhanced customer satisfaction by responding promptly to inquiries and addressing concerns professionally.
- Improved project outcomes with meticulous attention to detail in planning phases, ensuring all requirements were met ahead of deadlines.
- Spearheaded volunteer program that expanded organization's community outreach, enhancing its public image and engagement.
Cosmetology Instructor
HMH Carrier Clinic - East Mountain School
Hillsborough, NJ
08.2017 - 10.2020
- Developed and implemented curriculum aligning with industry standards and student needs.
- Facilitated hands-on training sessions to enhance practical skills and techniques among students.
- Evaluated student performance through assessments, providing constructive feedback for improvement.
- Mentored aspiring cosmetologists, fostering their professional growth and confidence in practical applications.
- Ensured compliance with state regulations governing cosmetology instruction while maintaining a safe, clean learning environment at all times.
- Adapted instructional methods based on individual student needs or learning styles, resulting in greater success and satisfaction among the student body.
Cosmetology Instructor /Curriculum Coordinator
Union County Vocational Technical School
Scotch Plains, NJ
08.2014 - 06.2017
- Facilitated hands-on training sessions in hair, skin, and nail techniques.
- Evaluated student performance through practical assessments and feedback.
- Implemented classroom management strategies to foster a positive learning environment.
- Collaborated with industry professionals to integrate current trends into coursework.
- Organized workshops and events to promote student engagement and skill development.
- Advocated for program improvements based on student feedback and industry changes.
- Developed engaging lesson plans that incorporated industry trends, resulting in a dynamic learning environment.
- Prepared students for job interviews by conducting mock interviews and offering guidance on resume writing and portfolio development.
- Planned both theory and practical lessons for 32 Year 2 students and 18 Year 3 students .
- Evaluated individual student progress by conducting regular assessments and providing constructive feedback.
- Increased student pass rates on state licensing exams through comprehensive test preparation and review sessions.
- Regularly collaborated with colleagues to share best practices or identify areas for curriculum enhancement, ensuring a top-quality educational experience for students.
- Recruited clients for students to get practical experience.
- Established relationships with local salons and spas to facilitate job placement opportunities for graduating students.
- Assisted school administration in marketing program offerings through open house events, community outreach initiatives, or social media promotion.
- Prepared students for NJ cosmetology exam with 100% success with scores of 90% or better.
- Maintained laboratory with equipment, tools and supplies to meet course needs.
- Developed software content, study aids and handouts for industry professionals.
- Evaluated educational programs, providing feedback for continuous improvement and effectiveness.
- Streamlined curriculum review processes, increasing efficiency and stakeholder involvement.
- Managed resources effectively by overseeing budgeting processes and allocating materials according to needs.
- Negotiated contracts and delivery plans with vendors.
- Collaborated with special education staff to ensure appropriate accommodations were provided for students with diverse learning needs.
- Enhanced parental involvement in educational process through creation of informative newsletters and workshops.
- Increased student engagement with introduction of interactive learning platforms.
- Conducted curriculum audits to ensure compliance with accreditation standards and educational regulations.
- Maintained accurate records related to curriculum development projects while adhering to federal reporting guidelines.
- Established strong relationships with stakeholders, including parents, community members, and external organizations to support student success.
Cosmetology Instructor
Irvington High School
Irvington, NJ
09.2007 - 06.2014
Talent Manager
Bath & Body Works
Woodbridge, NJ
2006 - 2007
National Director of Education & Trade Shows
Spilo Worldwide
Los Angeles, CA
1998 - 2006
Salon Manager / Stylist
Braodway Attraction Salon
Hillsdale, NJ
1997 - 2004
Regional Education Manager
Alterna Haircare
Los Angeles, CA
2001 - 2003
Bookeeper /Lead Customer Service Representative
ShopRite
Ramsey, NJ
1989 - 1999
Education
Cosmetology License - Cosmetology
Capri Institute
Paramus, NJ 1999
NJ WBL Certificate - Rutgers Safe Schools
Rutgers University
New Brunswick, NJ08.2021
Cooperative Education Coordinator / Hazardous - Rutgers Safe Schools
Rutgers University
New Brunswick, NJ04.2025
Skills
- Executive support
- High-Touch Customer service
- Schedule management
- Project management
- Process improvements
- Travel administration
- Payroll
- Reliable and responsible
- Documentation and recordkeeping
Certification
- Cosmetology License - #32WG03424200
- NJ Standard Teaching Certificate of Production Personal or Service Occupations: Cosmetology Hairstylist #380136
- NJ Work Based Learning #3464
- NJ Work Based Learning Co-Op Hazardous #3465
- NJ Substitute Certificate #358118
- OSHA10
Timeline
Lead Patient Care Coordinator
Thrive Spine & Sports Rehab
04.2025 - 03.2026
WBL Coordinator / Co-Op Hazardous
Collier Youth Services
08.2021 - 04.2025
Executive Assistant
ElectroAcupuncture Institute
11.2020 - Current
Cosmetology Instructor
HMH Carrier Clinic - East Mountain School
08.2017 - 10.2020
Cosmetology Instructor /Curriculum Coordinator
Union County Vocational Technical School
08.2014 - 06.2017
Examiner
NJ State Board of Cosmetology & Hairstyling
05.2012 - Current
Cosmetology Instructor
Irvington High School
09.2007 - 06.2014
NJ WBL Certificate - Rutgers Safe Schools
Rutgers University
Cooperative Education Coordinator / Hazardous - Rutgers Safe Schools
Rutgers University
Talent Manager
Bath & Body Works
2006 - 2007
National Director of Education & Trade Shows
Spilo Worldwide
1998 - 2006
Salon Manager / Stylist
Braodway Attraction Salon
1997 - 2004
Regional Education Manager
Alterna Haircare
2001 - 2003
Bookeeper /Lead Customer Service Representative
ShopRite
1989 - 1999
Cosmetology License - Cosmetology
Capri Institute