Stacie Coy-Mahula
Converse,TX
Summary
Adaptable and versatile professional with more than 20 years of experience in budget oversight, budget forecasting, and event planning. Proven ability to excel in fast-paced environments while managing competing priorities. Recognized for clear communication, relationship-building, and bridging gaps among diverse stakeholders, with enthusiasm for innovative thinking and new challenges.
Overview
17
17
years of professional experience
Work History
Administrative Services Specialist
St. Philip's College
San Antonio, TX
01.2014 - Current
- Provided orientation and acted as primary liaison for 18 summer camp faculty members.
- Planned and executed the 15th annual "Women Breaking Through" conference with 200 student participants.
- Rendered budget oversight and forecasting on multiple local and federal grants.
- Managed a team of 10 faculty members to improve summer program delivery and student engagement, in the absence of an academic program director.
- Planned the 2024 "Motivating and Engaging with STEM Activities" parent showcase, highlighting the capstone projects for 100 middle school and high school students.
- Created a seamless registration model used in over fifty events.
- Led the procurement process for supply purchases, in accordance with Title III federal grant guidelines.
- Facilitated workshops and training sessions to support student development and learning effectiveness.
- Administered an annual operating budget of $172,000; analyzed expenses to provide budget projections and recommendations.
- Input payroll for department faculty and student assistants, with a 100% success rate in accuracy and timeliness.
- Created ad hoc reporting for administration.
Administrative Secretary
St. Philip's College
San Antonio, TX
10.2012 - 01.2014
- Designed promotional materials for academic programs.
- Recruited 400 students annually for programs, resulting in a 50% increase in engagement.
- Supervised and scheduled a staff of 15 temporary workers.
- Secured partnership with the San Antonio Parks and Recreation Department to provide meals for our summer camps, resulting in a $10,000 cost savings annually.
- Implemented a new filing system that improved document retrieval time by 25%.
- Provided student application tracking and correspondence for 300 summer programs participants.
Secretary
St. Philip's College
San Antonio, TX
01.2009 - 10.2012
- Managed incoming and outgoing correspondence, prioritizing urgent matters for executive attention.
- Trained 8 new administrative staff, enhancing team efficiency and cohesion.
- Monitored and responded to emails, maintaining a response time of less than 24 hours.
- Supported project teams by compiling and distributing project documentation, aiding in the successful completion of 20 projects.
- Arranged all catering and field trip transportation for summer programs and special events.
Education
Bachelor's of Applied Arts and Science - Organizational supervision, hospitality management, social and community wellness
University of North Texas
Denton, TX05.2025
Associate of Arts - Business Administration
St. Philip's College
San Antonio, TX12.2013
Associate of Arts - Economics
St. Philip's College
San Antonio, TX12.2013
Skills
- Project Coordination
- Active Listening
- Project Management
- Budget Management
- Team Collaboration
- Time Management
- Communication
- Problem-Solving
- Event Coordination
- Microsoft Office Suite
- Marketing
- Detail Oriented
AWARDS
St. Philip's College Employee of the Month, 2018-05, Alamo Colleges Integrity Award, 2012-08
Timeline
Administrative Services Specialist
St. Philip's College
01.2014 - Current
Administrative Secretary
St. Philip's College
10.2012 - 01.2014
Secretary
St. Philip's College
01.2009 - 10.2012
Associate of Arts - Business Administration
St. Philip's College
Associate of Arts - Economics
St. Philip's College
Bachelor's of Applied Arts and Science - Organizational supervision, hospitality management, social and community wellness
University of North Texas