Stacie Smith
Jersey City,NJ
Summary
Dynamic professional skilled in client relationship management and effective communication. Expertise in calendar management and travel logistics, ensuring seamless operations for senior leadership teams. Ready to contribute to enhancing organizational efficiency.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Morgan Stanley, Investmet Solutions
Newark, New York
01.2023 - 10.2026
- Coordinated executive calendars and scheduled appointments, ensuring optimal time management for senior leadership.
- Managed complex calendars, appointments, and travel arrangements for executive team, enhancing operational efficiency.
- Arranged travel logistics and itineraries for domestic and international trips, ensuring seamless execution.
- Prepared and organized meeting materials, agendas, and presentations for executives.
- Maintained confidential files and handled sensitive information with discretion.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Planned and executed corporate events and conferences, enhancing team engagement and collaboration.
- Supported project management efforts by tracking deadlines and deliverables regularly.
- Provided administrative support by preparing contracts, invoices, and purchase orders, facilitating smooth daily business operations.
NY & NJ Licensed Real Estate Agent
Triolorealtygroup
Staten Island, New York
10.2020 - 01.2023
- Guided clients through home buying and selling processes, ensuring tailored strategies to meet individual needs.
- Negotiated contracts and agreements on behalf of clients effectively.
- Conducted market analysis to determine property values and pricing strategies.
- Maintained up-to-date knowledge of local real estate trends and regulations.
- Advised clients on strategies to enhance the value of real estate investments, leading to informed decision-making.
- Cultivated strong relationships with clients, vendors, and industry professionals, resulting in increased referrals.
- Developed marketing materials to promote listings across various platforms.
- Interacted with appraisers, home inspectors, title companies, mortgage brokers, attorneys, and surveyors during the course of a transaction.
- Researched comparable sales data within an area using multiple sources such as MLS listings and public records.
Project Coordinator
BNY Mellon/IT Technology Group
New York, New York
02.2020 - 10.2020
- Coordinated internal departments and external vendors to achieve task completion aligned with project timelines.
- Managed documentation and reporting processes for project deliverables and milestones.
- Facilitated communication between project teams and stakeholders for seamless updates.
- Liaised with departments, vendors, and clients to track and manage project expenses effectively.
- Organized meetings, prepared agendas, and recorded minutes for project discussions.
- Assisted in resource allocation and task assignment within project teams.
- Generated reports summarizing key performance indicators to provide stakeholders with insights on project progress.
- Performed regular reviews of project documentation and communicated results with relevant personnel.
- Coordinated with department leads to identify and outline solutions to client-specified challenges.
Executive Assistant
JLL, Jones Lang LaSalle, Capital Markets
New York, New York
08.2019 - 01.2020
- Managed executive calendars and scheduled appointments for senior leadership.
- Coordinated travel arrangements and itineraries for domestic and international trips, optimizing travel logistics to support executives' schedules.
- Prepared and organized meeting materials, agendas, and presentations for executives.
- Prepared reports, presentations, agendas, and minutes for executive staff, enabling informed decision-making and clear communication.
- Communicated effectively with internal teams and external stakeholders daily.
- Streamlined office processes, improving efficiency in administrative tasks and minimizing time spent on repetitive activities.
- Supported project management efforts by tracking deadlines and deliverables regularly.
Project Coordinator
BNY Mellon/Pershing IT
Jersey City, New Jersey
01.2019 - 08.2019
- Facilitated communication between stakeholders to ensure project alignment and clarity.
- Coordinated project timelines and resources across multiple teams in IT.
- Coordinated with department leads to identify and outline solutions to client-specified challenges.
- Coordinated with internal departments as well as external vendors to ensure successful completion of tasks.
- Collaborated with team members to refine processes for improved workflow efficiency.
- Organized project documentation and maintained records for compliance and reference.
- Evaluated work progression through regular monitoring and assessment.
- Generated weekly, monthly, quarterly reports summarizing key performance indicators.
Education
MBA - Organizational Leadership
Rutgers University
Newark05-2027
Bachelor of Arts - Organizational Leadership
New York University
New York, NY05-2026
Skills
- Project management
- Event planning
- Data analysis
- Client relationship management
- Meeting facilitation
- Team collaboration
- Effective communication
- Calendar management
- Logistics coordination
Timeline
Executive Assistant
Morgan Stanley, Investmet Solutions
01.2023 - 10.2026
NY & NJ Licensed Real Estate Agent
Triolorealtygroup
10.2020 - 01.2023
Project Coordinator
BNY Mellon/IT Technology Group
02.2020 - 10.2020
Executive Assistant
JLL, Jones Lang LaSalle, Capital Markets
08.2019 - 01.2020
Project Coordinator
BNY Mellon/Pershing IT
01.2019 - 08.2019
MBA - Organizational Leadership
Rutgers University
Bachelor of Arts - Organizational Leadership
New York University