Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Stacy Wells

Cedar Hill,TN

Summary

Dynamic AR/AP Coordinator with extensive experience at Emission & Cooling Solutions LLC, adept at optimizing invoice processing and vendor management. Proficient in QuickBooks and Excel, I excel in financial analysis and reconciliation, ensuring compliance with GAAP. Recognized for enhancing operational efficiency and fostering strong vendor relationships.

Overview

10
10
years of professional experience
1
1
Certification

Work History

AR/AP Coordinator

Emission & Cooling Solutions LLC
Nashville, TN
09.2023 - Current
  • Facilitated the controller in managing accounting tasks and preserving corporate records.
  • Manage PO closeouts from delivery confirmation to invoicing.
  • Oversee new account evaluations and credit application processes.
  • Facilitate timely and precise invoice payments through checks, EFTs, or alternative methods, in accordance with policies.
  • Analyzed aging reports to ensure the timely payment of vendors' invoices.
  • Processed manual checks when necessary due to payment exceptions.
  • Conducted monthly reconciliations of vendor accounts, ensuring the accuracy of payments.
  • Performed month-end closing duties, such as accruals, journal entries, and account reconciliations.
  • Handled accounts payable and receivable, including invoicing and payment processing.

Full Charge Bookkeeper

Tennessee Radon Services
Nashville, TN
09.2021 - 05.2023
  • Administered biweekly payroll for 25 employees, encompassing government contract payroll.
  • Coordinated employee benefits while streamlining new-hire onboarding processes.
  • Oversaw office management, including correspondence, appointments, supplies, and administrative support.
  • Reconciled intercompany transactions between multiple entities.
  • Maintained financial records in compliance with Generally Accepted Accounting Principles.
  • Reviewed and reconciled bank accounts, credit cards, and other general ledger accounts.
  • Departed from the role as a result of company-wide layoffs.

Accounts Payable/Office Manager

AECOM/GUBMK/TVA
Gallatin/Cumberland City, TN
08.2018 - 08.2021
  • Facilitate the management of invoices and the resolution of vendor payment inquiries.
  • Auditing, managing, and reimbursing employee travel expenses in accordance with company policies.
  • Administer numerous accounting cost codes across multiple job sites.
  • Oversaw AR/AP functions while managing office operations at AECOM, GUBMK, and TVA Coal Division. Progressed from contract work at AECOM to broader project involvement with TVA.
  • Maintained precise financial records and ensured compliance with accounting standards.
    Optimized administrative processes to improve overall office efficiency.
  • Administered payroll processing for a workforce exceeding 300 union employees across Tennessee.
  • Organized company events including holiday parties, team building activities .
  • Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
  • Analyzed financial data using advanced Excel functions and formulas.
  • Departed due to coal phase-out in valley

Bookkeeper/Office Administrator

Williams Wholesale Electric Supply
03.2015 - 08.2018
  • Facilitate AP/AR operations, handle billing and invoicing activities, and monitor freight charges and bad debt
  • Direct cash operations, maintain daily drawer balances, facilitate deposits, process customer transactions, and validate accuracy.
  • Verified accuracy of vendor invoices against purchase orders prior to payment processing.
  • Conducted monthly bank reconciliations.
  • Developed internal control procedures to ensure accurate recordkeeping.

Education

BACHELORS - BUSINESS ADMINISTRATION

BIG SANDY COMMUNITY COLLEGE
01.2012

Skills

  • AR/AP
  • CRM software
  • QuickBooks
  • Xero
  • Sage
  • Profit 21
  • Contractor foreman
  • Excel
  • V-lookups
  • Pivot tables
  • Payroll software
  • Paylocity
  • Dominion
  • Isolved portals
  • Kronos
  • Oracle/PeopleSoft
  • Gusto
  • Paycor
  • Payroll administration
  • GAAP understanding
  • Debt collection
  • Quickbooks
  • Financial software
  • Invoice processing
  • Vendor management
  • General ledger maintenance

Certification

  • Certified Tennessee Commissioned Notary since 2023

Timeline

AR/AP Coordinator

Emission & Cooling Solutions LLC
09.2023 - Current

Full Charge Bookkeeper

Tennessee Radon Services
09.2021 - 05.2023

Accounts Payable/Office Manager

AECOM/GUBMK/TVA
08.2018 - 08.2021

Bookkeeper/Office Administrator

Williams Wholesale Electric Supply
03.2015 - 08.2018

BACHELORS - BUSINESS ADMINISTRATION

BIG SANDY COMMUNITY COLLEGE

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Stacy Wells