Stephanie Gibser
Honolulu,HI
Summary
Dynamic Executive Assistant with a TOP SECRET security clearance, adept at enhancing operational efficiency at high command level organizations. Recognized for exceptional organizational skills and proficiency in Microsoft Office, I excel in managing high-stakes engagements and fostering collaboration among diverse stakeholders, ensuring alignment with strategic communication goals.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Alakaina Foundation
Camp Smith, USA
01.2026 - Current
- Provided comprehensive executive-level administrative support to the Public Affairs Office, ensuring seamless coordination of daily operations and high-level engagements.
- Coordinated complex schedules, including meetings, briefings, and travel arrangements for senior leadership and public affairs personnel, enhancing operational efficiency.
- Assisted in planning and executing public affairs events, press conferences, and community outreach initiatives, ensuring alignment with USINDOPACOM’s strategic communication goals.
- Maintained and organized sensitive documents, reports, and communication plans, ensuring confidentiality and accessibility for leadership.
- Streamlined communication between USINDOPACOM leadership, partner organizations, and external stakeholders, promoting collaboration and transparency.
- Ensured adherence to military protocols, public affairs policies, and ethical standards in all communications and engagements.
- Developed onboarding and training programs for new public affairs staff, fostering a collaborative and efficient team environment.
Admin Support Staff
PACAF Headquarters
Joint Base Pearl Harbor Hickam, USA
10.2025 - 01.2026
- Acting as the first point of contact for administrative and personnel-related inquiries for the Chief of exercises and aerial events division.
- Managed Chief Division's calendar and exercises division calendar to ensure efficient scheduling of personnel functions.
- ETMS2 daily program to manage training programs, track certifications, routing correspondence items and ensure personnel are prepared for their roles.
- Managing unit rosters and personnel accountability during exercises and emergencies.
- Coordinated virtual collaboration sessions using S-VTC, Global Video Services (GVS), and TEAMS to enhance communication among team members.
- Produced briefings and planning deliverables for operations synchronization meetings to facilitate informed decision-making.
- Create comprehensive exercise documents, including manning documents, messages, and orders.
Battle Rhythm Program Manager
Alakaina Foundation
Camp Smith, USA
05.2025 - 09.2025
- Acted as the Battle Rhythm program advisor in the Knowledge Management Office, Chief of Staff, of HEADQUARTERS US INDO-PACIFIC COMMAND.
- Provided direct support to the Chief of Staff in all matters regarding the development, refinement, coordination, and execution of Battle Rhythm in support of USINDOPACOM missions and responsibilities.
- Developed Battle Rhythm tools, plans, orders, and guidance, and presented USINDOPACOM briefs to Flag/General officer and SES audiences to inform strategic decision-making.
- Organized and directed Battle Rhythm management events, enhancing coordination and effectiveness of operations.
- Managed virtual collaboration sessions using S-VTC, Global Video Services (GVS), TEAMS, and Adobe Connect to facilitate seamless communication and information sharing.
- Worked with the Event Support team to produce event Information Management / Knowledge Management (IM/KM) brief.
- Maintained daily systems such as Onebrief, Dots, and Microsoft SharePoint to ensure effective information management.
Contract Personnel Assistant
GC Associates
Joint Base Pearl Harbor Hickam, USA
02.2024 - 08.2025
- Developed and maintained contractor alpha roster, tracking contractor names, assigned departments, vacancies, and essential details for efficient personnel management.
- Performed daily personnel on-boarding and out-boarding coordination in support of the NHCH Contracting Department.
- Coordinated documentation for Common Access Card (CAC) issuance and processed vehicle registration forms for new and departing contractors, ensuring compliance with necessary protocols.
- Provide daily assistance with creating and maintaining contract administrative folders in accordance with Navy Medicine Standard Operating Procedures (SOP) for contract file management.
- Collect, compile, and review the Master Credential Package (Occupational Health Forms, Security Forms, and Technical Forms) daily and send them to appropriate departments for processing.
- Facilitated information requests from various departments, branch health clinics, and annexes to ensure timely communication and support.
- Supported administrative liaison for newly appointed contractors, prepared a welcome package for new contract employees, and escorted contractors during the check-in process.
Personnelist/Administrative Assistant
Air National Guard
Joint Base Pearl Harbor Hickam, USA
01.2018 - 07.2023
- Provided excellent service and updates to personnel records in high tempo high stress environments.
- Advised wing staff and senior leaders on administrative functions, ensuring compliance and efficiency.
- Coordinated implementation of policies and procedures, serving as the primary point of contact for operational areas.
- Monitored and disseminated all unit policies, procedures, and practices to ensure team awareness and adherence.
- Proficient in personnel data updates and utilizing multiple data systems to include Military Personnel Data System (MILPDS), Personnel Records Display Application (PRDA), Case Management System (CMS) Base Level Service Delivery System (BLSDM).
- Coordinated travel arrangements, creating travel authorizations in the Air National Guard Order Writing System (AROWS) and/or Defense Travel System (DTS), and preparing travel vouchers.
- Reviews and processes all incoming and outgoing correspondence, regulations, and directives.
- Generate necessary reports for the Wing Commander, Group Commander, and Squadron during all periods of service.
- Successfully implemented Air Force regulations pertaining to administrative duties.
- Skilled in PS/NPS enlistments, reenlistments, and extensions.
- Delivered exceptional customer service to all wing members.
- Executed various duties as Cyber Security Liaison and Equipment Custodian.
Education
Phlebotomy Certificate - Phlebotomy
Tidewater Community College
Norfolk, VA05-2020
A.A. - General Studies
Ozarks, Technical Community College
Waynesville05-2014
B.S.HCA - Health Policy and Administration
Penn State University
03-2026
Skills
- Excellent research and organizational skills
- Research organization
- Active TOP SECRET security clearance
Awards
- Airmen of the 3rd Quarter, 192d Operations Group, 05/01/20
- Outstanding Airman of the Year, 192d Fighter Wing Staff, 01/01/17
- Airman Spotlight of the Month, 459th Air Refueling Wing, 03/01/16
Military Education
A.A., Human Resource Management, Community College of the Air Force
Enlisted Joint Professional Military Education NCO Course
Airman Leadership School, McGhee Tyson ANGB, TN
Personnel Apprentice School, Keesler AFB, MS
Timeline
Executive Assistant
Alakaina Foundation
01.2026 - Current
Admin Support Staff
PACAF Headquarters
10.2025 - 01.2026
Battle Rhythm Program Manager
Alakaina Foundation
05.2025 - 09.2025
Contract Personnel Assistant
GC Associates
02.2024 - 08.2025
Personnelist/Administrative Assistant
Air National Guard
01.2018 - 07.2023
Phlebotomy Certificate - Phlebotomy
Tidewater Community College
A.A. - General Studies
Ozarks, Technical Community College
B.S.HCA - Health Policy and Administration
Penn State University