Stephanie Howerton
South Portsmouth,KY
Summary
School Secretary with history of working effectively with teachers, administrators, students and parents. Knowledgeable about school system policies, educational principles and administrative support needs. Success tracking expenses, drafting reports, and processing payments from parents and guardians.
Overview
21
21
years of professional experience
Work History
School Secretary
Harvest Christian Academy
South Portsmouth, KY
10.2005 - Current
- Managed daily office operations, ensuring efficient communication between staff, parents, and students.
- Coordinated scheduling for faculty meetings and school events, optimizing time management across departments.
- Oversaw all daily administrative operations, ensuring a clean, organized, and efficient office environment.
- Maintained accurate student, staff, and school records in compliance with Kentucky laws and regulations.
- Prepared enrollment documentation, student/parent handbooks, and all relevant school forms.
- Managed student and staff attendance tracking through Jupiter Grades, including entry, verification, and reporting.
- Compiled and distributed weekly communications, newsletters, and school programs.
- Answered and directed all phone and email communications with professionalism and efficiency.
- Handled mail correspondence, packages, and general school deliveries.
- Supervised classroom coverage as needed to assist teachers and maintain continuity.
- Managed all accounts receivable and payable for the school, including tuition, donations, and fundraising revenue.
- Set up and maintained tuition accounts in QuickBooks, administering tuition agreements, payment plans, and refunds.
- Recorded all transactions, created invoices, and ensured accuracy in all financial records.
- Oversaw online payments received via PayPal and ensured proper allocation.
- Processed and deposited funds weekly while maintaining detailed payment and deposit logs.
- Maintained and balanced all bank accounts—including scholarship accounts—and performed fund transfers as needed.
- Prepared and issued payments for all school expenses, managing check printing, signatures, and documentation.
- Generated and presented financial and fundraising reports for monthly school board meetings.
- Processed bi-monthly employee payroll, maintaining all salary and tax information in QuickBooks.
- Reported all new hires to the Kentucky New Hire Reporting Center within required timeframes.
- Administered and filed all tax forms, including 941, K-1, IT-501, K-2, W-2, W-3, and 1099.
- Balanced annual payroll and tax reconciliations; coordinated with accountants for Form 990 preparation.
- Maintained compliance with state and federal tax obligations, including online submissions and payments.
- Served as primary contact for parents, addressing student needs and coordinating meetings.
- Managed collection and organization of all student forms and authorizations, including medical and transportation documentation.
- Coordinated new student enrollment, testing, and onboarding processes.
- Collected and submitted standardized test materials; filed annual test results and transcripts.
- Maintained Jupiter Gradebook system, including student account setup, password management, and schedule updates.
- Managed KHEAA/KEES reporting for grades 9–12, including student GPA and ACT data.
- Responded to inquiries from prospective families regarding enrollment, curriculum, tuition, and policies.
- Organized annual student picture day, school programs, and uniform/shirt order processes.
- Coordinated fire and tornado drills in compliance with safety regulations; documented results and procedures.
- Planned and facilitated school board meetings, assembling agendas and distributing documentation.
- Managed curriculum orders in coordination with teachers and administrative leadership.
- Oversaw school website updates and maintenance through TruePath/Dotster.
- Administered basic first aid and medication; maintained accurate health and medication logs.
- Maintained background check records for staff and volunteers using Clear Investigative Advantage (C.I.A.).
- Oversaw safety protocols, visitor management, and building access control.
- Managed the Asbestos Management and EPA-AHERA compliance program, including training, inspections, and reporting.
- Coordinated with the insurance company for all staff and student injury claims, ensuring compliance with worker’s compensation procedures.
Education
High School Diploma -
Greenup County High School
Greenup, KY05-1990
Skills
- Document preparation
- Strong organization
- Scheduling appointments
- Written communication
- Policy enforcement
- Meeting coordination
- Multitasking and time management
- Teamwork and collaboration
- Problem-solving
- Attention to detail
- Reliability
- Excellent communication
Timeline
School Secretary
Harvest Christian Academy
10.2005 - Current
High School Diploma -
Greenup County High School