SUSAN SCIMECA-VITACCO
Hackettstown,New Jersey
Summary
Skilled payroll professional with extensive expertise in payroll processing, compliance, and 401K administration. Known for strong team collaboration and adaptability to changing needs, ensuring accurate and timely payroll execution. Adept at utilizing payroll software, handling tax regulations, and providing strategic payroll solutions. Dependable and resourceful, fostering results-driven environment. Self-sufficient and armed with in-depth knowledge of payroll processes, HRIS systems, various reports, and information analysis. Well-versed in fostering and maintaining long-term relationship with diverse individuals in all levels of organization. Excellent verbal and written communicator with strong background cultivating positive relationships and exceeding goals.
Overview
1
1
Certification
14
14
years of professional experience
Work History
SENIOR PAYROLL SPECIALIST & BENEFITS ADMINISTRATOR
US ONCOLOGY/RCCA
Teaneck, NJ
02.2022 - Current
- Managed end-to-end payroll processing for over 500 multi-state employees, ensuring compliance with federal and state regulations.
- Led payroll reconciliation efforts, identifying discrepancies and implementing corrective actions to enhance accuracy.
- Developed training materials for new payroll staff, fostering knowledge retention and process understanding.
- Streamlined payroll procedures using advanced software tools, optimizing efficiency across the department.
- Collaborated with HR to integrate new employee data into payroll systems, enhancing operational flow.
- Mentored junior specialists on complex payroll issues, promoting professional growth and team competency.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Provided training for junior staff members on proper payroll practices, fostering professional growth within the department.
- Collaborated with HR to maintain up-to-date employee records, facilitating accurate paycheck calculations.
- Played a crucial role in payroll system migration projects, contributing to the seamless transition of employee data and minimization of payroll-related issues.
- Conducted regular audits of payroll records to identify discrepancies and ensure accuracy throughout the organization.
- Assisted in the implementation of a new payroll software system, leading to increased efficiency and streamlined operations.
- Maintained strict confidentiality regarding sensitive employee information while processing biweekly and semimonthly payrolls efficiently.
- Resolved employee pay discrepancies swiftly and professionally, maintaining positive relationships with staff members.
- Coordinated with finance team to accurately record all payroll transactions, contributing to accurate financial reporting.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Developed and implemented payroll procedures to streamline workflow.
- Managed and updated employee benefits information.
- Assisted with transition to Gilead Science after Immunomedics was acquired and processed all profit sharing vested payouts
FINANCE ASSISTANT II
Gilead Sciences, Inc
Foster City, CA
10.2020 - 02.2022
- After Gilead Sciences, a global pharmaceutical company acquired Immunomedics(previous employer), I assisted Gilead Science's payroll team with processing the payroll as well as training the newly hired payroll team for Gilead Sciences.
- Performed audits for all employee data transfers from Workday HRIS to ADP PayForce, this included updating employee's tax panels to the appropriate tax withholding state and local municipalities.
- Assessed and approved payroll preview before submitting the payroll
SENIOR PAYROLL SPECIALIST
Immunomedics, Inc
Morris Plains, NJ
07.2018 - 10.2020
- Sr Payroll Specialist for Immunomedics, a pharmaceutical company that received FDA approval for a drug the first year I was employed, resulting in a quick escalation of onboarding with a 33% increase of employment, over a three month period.
- Spearheaded registration of the company with forty-five states(both SWIT and SUI accounts): preparing for a large sales force to be hired across the US
- Collaborated with HR to integrate new employee data into payroll systems, enhancing operational flow.
- Managed the company's Fidelity 401K benefit plan, ensured integration with the payroll system ran smoothly and accurately, submitted service requests through Fidelity, and performed year end 401K audit
- Excelled in executing reports using Paylocity; this included multiple employee listing reports, financial reports, 401k audit reports, pre-process registers, post payroll reports, and custom reports through Paylocity's report writer and Dynamic reporting
- Implemented time-saving procedures for handling garnishments and deductions, reducing processing errors and improving efficiency.
- Initiated process improvements that led to faster turnaround times on year-end tax documents such as W-2s or 1099s for employees.
- Developed comprehensive payroll reports for management review, aiding informed decision-making processes.
- Served as point-of-contact for external auditors during annual reviews, ensuring smooth communication and successful audit results.
- Produced payroll activities documentation and reports to meet corporate guidelines and promote transparency.
- Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
- Coordinated with finance team to accurately record all payroll transactions, contributing to accurate financial reporting.
- Managed and updated employee benefits information.
- Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Successfully processed in one payroll, the stock vesting for 100% of Immunomedics employees and shareholders, after company was acquired by Gilead Sciences, Inc.
PAYROLL, HR & BENEFITS ADMINISTRATOR
Food & Beverage DBA Chris's Cookies
Teterboro, NJ
01.2017 - 06.2018
- Processed payroll using ADP Workforce Now and ADP Time and Attendance. Entered all employee information updates, tax withholdings, deductions, rate changes, timecard exceptions
- Took lead on project to switch to new HRIS/Payroll system, Paylocity, including time clock installation, operation, and employee training
- Performed multiple Human Resource responsibilities, such as benefit administration, employee onboarding, creating and posting all necessary employee notices, ensuring all government compliance was met; ACA, EEO
- Managed employee benefits enrollment and changes, ensuring accuracy and compliance with regulations.
- Administered health, dental, and retirement plans, providing detailed information to employees on options available.
- Led annual open enrollment initiatives, coordinating communications and resources for employee participation.
- Ensured timely processing of life event changes, diligently updating employee records as needed.
- Facilitated seamless onboarding experiences for new hires by providing comprehensive benefits orientation sessions.
- Partnered with third-party vendors to resolve issues related to benefit plans and streamline administrative tasks.
PAYROLL ADMINISTRATOR
Broadway Healthcare Management
Hackensack, NJ
02.2013 - 03.2016
- Calculated and issued employee paychecks and statements of earnings and deductions. Prepared and distributed manual checks and processed reversals
- Reconciled payroll discrepancies with thorough reviews of time sheets and work charts
- Conducted verifications of employment for private and governmental entities.
- Closely monitored sick, vacation and PTO time accrued and used, creating and utilizing Excel spreadsheets
- Managed employee records, maintaining confidentiality and data integrity within payroll systems.
- Handled complex payroll situations such as back-pay calculations, garnishments, and overtime payments with accuracy and professionalism.
- Reduced errors in payroll calculations with meticulous attention to detail and thorough data verification.
- Processed payroll garnishments such as tax liens and child support.
- Managed employee records on database to maintain accuracy and updated information.
Education
NACPB
07-2025
Microsoft Office
William Paterson University
Wayne, NJ01.2017
Visual Arts
Bergen Community College
Paramus, NJ06.1988
Skills
- Advanced in Paylocity and experienced in ADP Workforce Now & Payforce, Workday, Kronos
- Bi-weekly and Semi-monthly multi-state payroll processing
- Timekeeping systems
- 401k administration
- Payroll training
- Payroll auditing
- Tax, Wage & hour compliance
- Year-end processing
- Processing wage withholding orders
- Microsoft applications
- Employee relations
Accomplishments
- Consistently received positive performance reviews.
- Implemented web-based human resources and time sheet system to minimize errors and cost while improving payroll efficiency.
- Improved accuracy of payroll journal entries by developing and implementing a payroll reconciliation tool.
- Used Microsoft Excel to audit and track payroll data entry information.
- Trained Junior Payroll Specialist
Certification
- Payroll Fundamentals Certification(2025)
- Certified in Microsoft Word and Excel, QuickBooks, completed course for Outlook and PowerPoint(2017)
- Skillsoft Certification
- New Jersey Coalition of Automotive (NJCAR)
- Human Resource Laws Seminar
Timeline
SENIOR PAYROLL SPECIALIST & BENEFITS ADMINISTRATOR
US ONCOLOGY/RCCA
02.2022 - Current
FINANCE ASSISTANT II
Gilead Sciences, Inc
10.2020 - 02.2022
SENIOR PAYROLL SPECIALIST
Immunomedics, Inc
07.2018 - 10.2020
PAYROLL, HR & BENEFITS ADMINISTRATOR
Food & Beverage DBA Chris's Cookies
01.2017 - 06.2018
PAYROLL ADMINISTRATOR
Broadway Healthcare Management
02.2013 - 03.2016
Visual Arts
Bergen Community College
NACPB
Microsoft Office
William Paterson University