Sylvia Hawthorne
USAA Federal Savings Bank
San Antonio,TX
16
years of professional experience
Detail-oriented Executive Assistant with expertise in calendar management, travel coordination, and maintaining information confidentiality. Proven ability to streamline processes and enhance communication for executives.
Work History
Executive Assistant
7 Years 3 Months- Streamlined scheduling processes for executives, enhancing meeting efficiency and time management.
- Developed comprehensive agendas for meetings, promoting organized discussions and actionable outcomes.
- Coordinated travel arrangements and itineraries, ensuring compliance with company policies and standards.
- Managed communication between departments, facilitating collaboration and timely information exchange.
- Handled confidential and sensitive information with discretion and tact.
Proposal Coordinator
6 Years 11 Months- Collaborated with cross-functional teams to gather input and create comprehensive proposal documents.
- Coordinated proposal development processes, ensuring timely delivery and adherence to client specifications.
- Managed proposal timelines, tracking progress and facilitating updates among stakeholders.
- Streamlined proposal workflows by implementing best practices and standard operating procedures.
- Effectively prioritized tasks based on deadlines, resource availability, and complexity of projects to ensure successful completion across all assignments.
- Maintained an organized database of past proposals as well as relevant industry research materials for easy access during future projects.
- Managed all aspects of proposal production, including formatting, editing, proofreading, and ensuring adherence to company branding guidelines.
- Developed customized templates for various types of proposals, improving consistency and reducing preparation time across the organization.
Education
High School Diploma
No Degree - Business Administration
Skills
Executive support
Office assistance
Calendar management
Problem-solving skills
Organizational skills
Expense reporting
Invoice processing
Office management
Professional demeanor
Document preparation
Strong problem solver
Meticulous attention to detail
Information confidentiality
Professional and mature
Timeline
Executive Assistant
USAA Federal Savings Bank
05.2019 - 08.2026Read More
Proposal Coordinator
Accenture
08.2010 - 07.2017Read More
Western Oklahoma State College
No Degree from Business Administration
Read More
Southside High School
High School Diploma
Read More