Tabitha Jean-Philippe

•Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries.

•Distributes mail, incoming packages or deliveries, and other material to department staff/faculty

•Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.

•Establishes, maintains, processes, and/or updates files, records, and/or other documents.

•May run various routine errands, as required.

•Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

• Exhibits polite and professional communication via phone, e-mail, and mail.

•Provides information by answering questions and requests.

•Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

•Contributes to team effort by accomplishing related results as needed.

•Update and maintain office policies and procedures

•Provide general support to visitors

•Act as the point of contact for internal and external clients

•Schedule appointments and maintain calendars

•Create and maintain filing systems, both electronic and physical

•Review and maintain written and computer files, plus conduct data entry

•Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties

•Processing and directing mail and incoming packages or deliveries

•Assist with other projects as needed such as invoicing, billing, or other tasks assigned by management.

•Provides administrative support to all levels of the organization including clerical, clerical assistant, receptionist, and administrative assistant.

•Help facilitate daily classroom instruction

•Organize and facilitate the daily activities

•Maintain classroom settings and attendance

•Help prepare and distribute meals

•Assist to ensure compliance with state and local licensing rules; and provides such other related duties as may, from time-to-time, be assigned

•Teach and plan lessons around basic fundamentals including ABC’s/123’s/Days/Colors/Shapes

•Act as first point of contact

•Schedule meetings and appointments, sending reminders and maintaining events calendar

•Typing, formatting, and editing reports and documents

•Handle emails

•Booking and arranging travel, transport and accommodation

•Miscellaneous tasks

•Handling office tasks such as filing, meetings, interviews, emails, and phone calls

•Produce and distribute correspondence memos, letters, faxes, and forms

•Providing real-time scheduling support by booking appointments and preventing conflicts

•Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research

•Maintain polite and professional communication via phone, e-mail, and video calls

•Anticipate the needs of others in order to ensure their seamless and positive experience

•Maintain contact lists

•Assist in the preparation of regularly scheduled reports

•Take dictation

•Contribute to team effort by accomplishing related results as needed

•Facilitate team building, activities, and lessons

•Teach and plan lessons around basic fundamentals including ABC’s/123’s/Days/Months

•Distribute and manage meals to the children

•Tutor and help with homework

•Create games and activities to keep them active

•Help with the both young and elderly clientele

•Facilitate certain special events for the youth

•Help organize activities and lesson plans based off age and learning ability

•Took over a secretary role for a long period

•Keep the lead teacher informed regarding classroom activities and events

• Assist to ensure compliance with state and local licensing rules; and provides such other related duties as may, from time-to-time, be assigned

• Assist to maintain safe and clean classroom environment and maintaining a developmentally appropriate classroom

•Assist with maintaining classroom records, attendance, forms, and reports

•Help facilitate daily classroom instruction

•Organize and facilitated the daily activities

•Maintain classroom settings and attendance

•Help prepare and distribute meals to the children