Taciane Karlinski
San Diego,California
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
7
7
years of professional experience
5
5
years of post-secondary education
Work History
Administrative Assistant/Program Coordinador
Upwork – Independent contractor
12.2023 - Current
- Provided exceptional calendar management for CEO, using prioritization methods while troubleshooting conflicts
- Excelled at organizing and managing large volumes of data with precisions and efficiency while working independently
- Managed schedules, meeting, quickly responding to email, creating presentations and providing customer support
- Kept track and performed submissions of documents online to support ongoing projects
- Proofread scientific writing assuring the documents followed ICMJE, GPP guidelines
- Worked directly with external vendors to manage printing/shipping logistics materials.
Operations Coordinator
Heal Thyself Atlanta
01.2020 - 08.2023
- Coordinate daily activities of the staff, ensuring that all appointments were properly booked, scheduled, and that staff are available to meet customer demand
- Arranged weekly meetings with team members certifying they continued to be aligned with the company goals
- Generated expenses report processed financial documents and invoiced to customers
- Recommended and implemented a new scheduling application with full integration of the backend payment system, reducing cost and time spent resolving discrepancies in the previous tool, and improved customer experience with enhancements to the website’s navigation
- Provided training to better assist customers in increasing client retention
- Answered phone calls, responding to inquiries
- Refilled, organized and ordered office materials consistently, assuring team members have the necessary materials.
Continuous Improvement Analyst
John Deere – RS
01.2018 - 12.2019
- Worked alongside with the Combine Current Products Manufacturing Team to identify opportunities related to internal process and product improvement
- Achieved an annual production cost reduction of 10% by uncovering inefficiencies and implementing Lean Six Sigma techniques across various business units to improve current processes and procedures
- Creating project timelines, monitoring project milestones ensuring timely completion, and reporting progress to senior management
- Analyze large data sets to identify areas for optimization.
Education
MS in Engineering, Management & Leadership -
University of San Diego
01.2026
Bachelor of Science - Mechanical Engineering
University Regional Integrada Alto Uruguai
03.2014 - 07.2019
Skills
- Project Management
- Communication
- Attention to detail
- Adaptability
- Time Management
- Organization & Prioritization
- Problem solving
- Microsoft Office
- Adobe Creative Suite
- Leadership
- Customer Service
- Office Management
- Customer and client relations
- Documentation and Recordkeeping
- Document Management
- Calendar Management
Additional Information
Proven ability to perform tactical and strategic administrative support tasks for upper executive level employees. Experienced in scheduling executive appointments and meetings, maintaining calendars, and preparing/editing executive presentations. Skilled in mentoring and leading general administrative staff and coordinating administrative work within departments/divisions. Recognized as a top administrative employee in previous roles, excelling in tasks that are tactical and strategic in nature.
State
California
Zip
92101
City
San Diego
Languages
Portuguese
Native or Bilingual
Spanish
Professional Working
English
Native or Bilingual
Timeline
Administrative Assistant/Program Coordinador
Upwork – Independent contractor
12.2023 - Current
Operations Coordinator
Heal Thyself Atlanta
01.2020 - 08.2023
Continuous Improvement Analyst
John Deere – RS
01.2018 - 12.2019
Bachelor of Science - Mechanical Engineering
University Regional Integrada Alto Uruguai
03.2014 - 07.2019
MS in Engineering, Management & Leadership -
University of San Diego
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