Tais Dworak
Southaven,MS
Summary
As a dedicated Executive Assistant with several years of experience assisting in daily office needs and managing general administrative activities, I've accomplished a solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals.
Considering myself as an upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs. Adaptable and driven with strong work ethic and motivation to thrive in team-based or individually motivated settings. Excellent interpersonal communication and conflict resolution skills. Flexible hard worker ready to learn and contribute to team success.
Overview
13
13
years of professional experience
Work History
Executive Administrative Assistant
On Point Chiropractic
San Jose, CA
03.2022 - 08.2022
- Managed front office such as collecting payments, performed in house managing telephone calls, scheduling appointments, maintaining chiropractic health record and ordering supplies.
- Assisted chiropractor with patient treatments and maintained all front office needs to create a successful environment
- Expanded responsibilities from initial role working directly with patients in back office to managing entirety of front office.
- Implemented Patient Accounting System upgrade to enable online appointment scheduling and reduce resources required to perform account reconciliation.
- Created new patient records, including verifying insurance eligibility and benefits.
- Develop marketing strategies to increase community awareness and new patient flow.
- Recorded new patient histories, physical and orthopedic/neurological examinations.
- Facilitate new patient data preparation and orientation.
Executive Administrative Coordinator
Circuit Launch
Oakland, CA
08.2021 - 10.2021
- Assisted CEO's with on-site Robot Bock Party networking event for over 400 people.
- Provided administrative assistance with e-mails sending out event invitations for Tech Companies in Silicon Valley, CA and other locations in the USA for the Block Party,
- Assisted with Workshops/Conferences/Tech Talks, such as organizing spaces for the event.
- Created a full inventory of equipments, food and other utilities for the event.
- Contracted food providers for the event.
- Assisted all-day event with Greetings and leading teams and volunteers for the day event.
- Assisted with event ending and packing up.
Personal Care Assistant
Au Pair In America
New York, NY
10.2017 - 07.2021
- Provided personal assistant and support for American families in order to acknowledge different language skills, cultural skills, cultural awareness.
- As part of daily-routine tasks, included good time management with schedules, calendars and other errands.
- Performed daily problem-solving tasks and decision-making on-site and remote.
- Improved cross-communication skills and English-speaking fluency.
Executive Assistant to the Chief Executive Officer
Conforto INC. LTDA
Brazil,SP
03.2011 - 08.2017
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Tracked and submitted employee timesheets to accounting department for payroll processing.
- Monitored attendance records by taking note of staff vacation time, sick days and personal days.
- Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
Administrative Assistant
Caixa Econômica Federal
Brazil, SP
01.2010 - 01.2011
- Management of Processes and Files:
- Assisted in the preparation of reports, forms, spreadsheets and graphs (Assistance in IT services).
- Administrative support:
- Scheduled and registered clients daily
- Assisted in the pre-analysis of documents. (data confirmation).
- Assisted in administrative routines in general.
- Service and Information:
- Assisted in serving users (external and internal customers).
- Assisted in providing information and documents.
- Logistic support and maintenance of the Unit:
- Assisted in administration, flow of pouches and processing of documents.
- Assisted with organization, assembly of dossiers and processes.
- Assisted in file control.
Education
Associate of Science - Business Administration And Management
West Valley College
Saratoga, CA07.2024
Bachelor of Science - Architecture
Universidade Paulista Unip
Brazil, SP06.2018
Skills
- Team member motivation Relationship building
- Multitasking
- Working collaboratively
- Sensitive material handling Timeline Planning and Management
- Back office operations
- Customer relations
- Operational processes
- Resourcefulness
- Creative
- Inclusive
- Fast learner
- Cross-Cultural Languages
Languages
Portuguese
Native or Bilingual
English
Full Professional
Spanish
Limited Working
Timeline
Executive Administrative Assistant
On Point Chiropractic
03.2022 - 08.2022
Executive Administrative Coordinator
Circuit Launch
08.2021 - 10.2021
Personal Care Assistant
Au Pair In America
10.2017 - 07.2021
Executive Assistant to the Chief Executive Officer
Conforto INC. LTDA
03.2011 - 08.2017
Administrative Assistant
Caixa Econômica Federal
01.2010 - 01.2011
Associate of Science - Business Administration And Management
West Valley College
Bachelor of Science - Architecture
Universidade Paulista Unip