Tamara Shipman
Fresno,CA
Summary
Experienced office manager and accounting supervisor with a demonstrated history of working in the legal services industry. Strong accounting professional skilled in accounts payable, accounts receivable, payroll, 401(k) administration and general ledger. Known for streamlining billing, payroll, and account reconciliation to keep workplace operations efficient and compliant.
Overview
36
36
years of professional experience
Work History
Office Manager
White Canepa LLP
Fresno, CA
04.2023 - Current
- Manage daily office operations for White Canepa LLP legal staff and attorneys.
- Coordinate daily operations of billing, financial management, and human resources to ensure seamless office functionality.
- Manage all accounts receivable and accounts payable functions.
- Manage client billing processes including prebill review, revisions, invoice generation, e-billing uploads, posting, and backup documentation to maintain accurate accounts.
- Preparation of budgets, forecasts and financial statements and analysis for management review.
- Negotiate contracts with vendors, securing favorable terms and cost savings.
- Conduct recruitment, interviewing, and selection processes to fill vacant roles, enhancing team capacity.
- Process payroll using Paychex payroll software and maintain accurate employee records.
- Oversee employee benefits including healthcare insurance and 401(k) administration.
Billing and Accounts Payable Supervisor
Baker Manock & Jensen PC
Fresno, California
09.2004 - 04.2023
- Managed monthly billing process including pre-bills, revisions, invoice generation and distribution, and e-billing uploads.
- Supervised accounts payable, accounts receivable and billing workflows for Baker Manock & Jensen PC legal operations.
- Reviewed vendor invoices for accuracy and compliance with law firm procedures, ensuring timely approvals.
- Reconciled monthly Visa transactions and statements for 30+ attorneys to ensure records were kept accurate and current.
- Prepared weekly, monthly, quarterly and annual financial reports including shareholder reports and bank/IOLTA account reconciliations.
- Maintained W-9 records and prepared year-end 1099 support files to facilitate accurate tax reporting.
- Trained staff and attorneys on billing and accounting protocol to enhance understanding and adherence to processes.
- Researched, selected and implemented new firm-wide billing and accounting software.
Office Manager
Midterm, Inc.
Fresno, CA
09.1990 - 09.2004
- Oversaw daily operations of the office and warehouse staff, ensuring smooth workflow and task completion.
- Streamlined office efficiency by developing and implementing office systems, managing equipment procurement and optimizing layouts.
- Full-charge bookkeeper whose duties included preparing bank reconciliations and all month-end financial statements, as well as all State and Federal tax filings.
- Prepared bi-monthly payroll and maintained accurate personnel records.
- Prepared daily deposits and maintained AR records, including follow-up on delinquent accounts.
- Executed recruitment process, including interviewing and selecting candidates for vacant roles to enhance team performance and ensured compliance with applicable laws regarding employment practices.
Education
Accounting Certification - Accounting
Heald College
Fresno, CA 05-1990
Skills
- Budget management
- Payroll processing
- Account reconciliation
- Bookkeeping
- Office administration
- Software proficiency
- Team leadership
- Problem solving
- Strong communication skills
- Human resources
Timeline
Office Manager
White Canepa LLP
04.2023 - Current
Billing and Accounts Payable Supervisor
Baker Manock & Jensen PC
09.2004 - 04.2023
Office Manager
Midterm, Inc.
09.1990 - 09.2004
Accounting Certification - Accounting
Heald College