Tamatha Green-Robinson

Assisting with filing documents, uploading documents to SharePoint. Assisting with Purchasing Department by helping with State wide inventory. Tracking purchase orders through NJStart. Entering state assets and updating and adding new employees to the Asset Cloud (statewide tracking system). Assisting Title IV-D with updating various documents and printing screens from the NJCF data base. Scanning, copying and filing. Ordering supplies from AOC office services and making purchasing requests from outside vendors.

• Organized files and maintained accurate records in compliance with state regulations.
• Reviewed incoming correspondence and prioritized tasks based on urgency and importance.
• Implemented filing systems that improved data retrieval efficiency and accuracy.
• Maintained inventory of office supplies and coordinated procurement as necessary.
• Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
• Maintained daily report documents, memos and invoices.
• Entered data into system and updated customer contacts with information to keep records current.
• Provided clerical support to company employees by copying, faxing, and filing documents.
• Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.

• Assisted in managing case files, ensuring timely updates and compliance with state regulations.
• Conducted thorough data entry and analysis to maintain accurate records for ongoing cases.
• Maintained organized filing systems that improved accessibility of case-related documents.
• Provided administrative support to legal staff, including copying, scanning, and filing essential paperwork.
• Performed legal research to assist in case preparation, contributing to informed decision-making.
• Monitored deadlines for case-related tasks, ensuring timely completion of all requirements.

• Foreclosure Processing Unit; Records management Department
• Performed routine data entry tasks, maintaining accurate records in compliance with state regulations.
• Organized and maintained office files, ensuring documents were easily accessible and up-to-date.
• Assisted with the preparation of various documents, including reports and presentations.
• Provided front desk support, greeting visitors and directing them to appropriate personnel.
• Processed incoming and outgoing mail, ensuring proper distribution and timely responses.
• Maintained electronic filing systems, enhancing document retrieval efficiency and security.
• Maintained confidentiality in handling sensitive information while performing administrative tasks.

• Special Civil Division
• Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
• Ensured operational continuity, providing critical administrative support during staff absences and peak workload periods.
• Expedited document processing with accurate data entry and timely filing.
• Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
• Facilitated smooth workflow by efficiently handling multiple administrative tasks simultaneously, prioritizing according to urgency and importance.
• Managed incoming and outgoing correspondence, ensuring prompt and accurate delivery of information.
• Reviewed files, records and other documents to obtain information to respond to requests.
• Improved data accuracy, entering and updating records in database with keen eye for detail.
• Maintained confidentiality in handling sensitive information while performing administrative tasks.
• Assisted with the preparation of various documents, including reports and presentations.
• Enhanced document management efficiency, digitizing paper records and establishing easy-to-navigate filing system.