Tara Bivens
WASHINGTONCOURTHOUSE,OH
Summary
Orderly and committed administrative assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
Efficient Secretary known for high productivity and completing tasks swiftly. Specialized in office management, scheduling, and document preparation, ensuring smooth operations of day-to-day activities. Possess strong communication skills, adaptability, and problem-solving abilities to excel in diverse environments. Prioritize confidentiality and professionalism in all interactions.
Overview
5
5
years of post-secondary education
27
27
years of professional experience
Work History
Secretary to Principal
WCHCS
WASHINGTONCOURTHOUSE
09.2013 - Current
- Managed WHS front desk daily office coverage.
- Scheduled attendance meetings and coordinated calendars for WCHCS attendance staff.
- Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
- Coordinated communications by managing calls, responding to emails, and interfacing with staff, students, parents, and visitors to ensure effective information flow.
- Performed data entry into computer systems; ensured accuracy of all entered information.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office, Google, and Excel applications.
- Provided administrative support to the administration and other staff members.
- Proofread documents before submission; corrected any errors found in grammar or punctuation.
- Supported daily office operations and maintained organized administrative workflows
- Assisted with accounts receivable and accounts payable functions.
- Reviewed billing statements for accuracy prior to submitting them for payment processing.
- Assisted with special projects related to departmental functions.
- Created and updated spreadsheets to track and report data.
- Compiled data from various sources into clear, concise reports for management to facilitate informed decision-making.
- Handled confidential documents with discretion.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Coordinated multiple fundraising events with meticulous planning and execution, managing details to ensure all deadlines were met.
Blue Lion Head Cheer Coach
WCHCS
Washington Court House, Ohio
03.2014 - 03.2026
- Managed budget for Blue Lion Cheer Program.
- Organized fundraisers.
- Utilized purchase orders for all ordering necessities.
- Worked closely with accounts payable and accounts receivable.
- Reviewed accuracy on all orders and billing.
- Made accurate deposits and kept detailed records.
- Numerous community service projects.
- Detailed documentation of all disciplines.
- Worked closely with athletic department and administration of WCHCS.
- Scheduled practices and coordinated calendars for parents and athletes.
- Prepared correspondence, memos, and materials for parents and athletes.
Dispatcher WPD
City Of Washington
Washington Court House, Ohio
04.2008 - 12.2012
- Dispatched police units from public safety communications center for emergency calls.
- Answered 911 and non-emergency calls for police communications center.
- Entered incident details into CAD and records systems for police dispatch.
- Monitored radio traffic and relayed clear instructions to patrol officers.
- Verified caller information and location details for police communications center.
- Followed emergency protocols for police communications center and dispatch operations.
- Managed multiple tasks simultaneously while remaining calm under pressure.
- Utilized standard operating procedures while providing services during emergency situations.
- Adhered to strict confidentiality protocols when handling sensitive material or privileged information.
- Provided support services such as warrant checks and background searches for officers in the field upon request.
- Monitored radio frequencies to ensure proper communication between police officers in the field and dispatch staff.
- Coordinated with other law enforcement agencies to provide assistance during high priority events or incidents.
- Operated law enforcement communication equipment and NCIC database to facilitate information to department.
- Researched vehicular registration, driving records and warrant information to support officers with traffic stops.
- Handled emergency phone calls calmly and obtained pertinent information with composed approach.
Dispatcher at FCSO
Fayette County Commissioners
Washington Court House, Ohio
08.1999 - 04.2008
- Dispatched police units from public safety communications center for emergency calls.
- Monitored radio traffic and relayed clear instructions to patrol officers.
- Received emergency and non-emergency calls from the public, determined nature of call and dispatched appropriate personnel.
- Verified caller information and location details for police communications center.
- Coordinated responses with fire, EMS, and law enforcement agencies.
- Maintained contact with units on assignment to deliver further assistance and support when needed.
- Followed emergency protocols for police communications center and dispatch operations.
- Utilized standard operating procedures while providing services during emergency situations.
- Handled emergency phone calls calmly and obtained pertinent information with composed approach.
- Maintained accurate records of all calls received and actions taken for future reference.
- Dispatched units to a variety of locations based on priority levels and available resources.
- Analyzed incoming data collected from multiple sources including 911 calls, emails, texts.
- Coordinated with other law enforcement agencies to provide assistance during high priority events or incidents.
- Monitored radio frequencies to ensure proper communication between police officers in the field and dispatch staff.
- Served as a liaison between dispatchers, officers in the field, and other law enforcement personnel.
- Provided pre-arrival instructions over the phone when necessary for medical emergencies.
- Entered incident details into CAD and records systems for police dispatch.
- Entered data into computer systems used for tracking information related to police operations.
- Researched vehicular registration, driving records and warrant information to support officers with traffic stops.
- Adhered to strict confidentiality protocols when handling sensitive material or privileged information.
- Provided support services such as warrant checks and background searches for officers in the field upon request.
- Managed multiple tasks simultaneously while remaining calm under pressure.
- Operated law enforcement communication equipment and NCIC database to facilitate information to department.
- Advised personnel about accidents, weather conditions or other hazards.
- Advised personnel about accidents, weather conditions or other hazards.
Education
Nursing
Mount Carmel College of Nursing
Columbus, OH 08.1998 - 05.2000
Biology/Pre Med
Capital University
Columbus, OH 08.1995 - 05.1998
Washington Senior High School
Washington Court House, OhioSkills
- Microsoft Office, Google, and Excel
- Customer service
- Appointment scheduling
- Organization
- HIPAA guideline compliance
- Inter-office communications
- Budget monitoring
- Schedule management
- Prioritization and time management
- Phone etiquette
- Supply ordering
- Managing purchasing activities
- Inventory purchasing
- Keyboarding skills
- Task prioritization
- Filing experience
- Expense tracking
- Multi-line phone systems
- Teacher relations
- Spreadsheet management
- Calendar coordination
- Records management
- Data entry
- Front desk operations
- Billing review
- Attention to detail
- Confidentiality standards
- Professional communication
- Time management
- Problem solving
- Requisition processing
- Mail distribution
- Document control
Timeline
Blue Lion Head Cheer Coach
WCHCS
03.2014 - 03.2026
Secretary to Principal
WCHCS
09.2013 - Current
Dispatcher WPD
City Of Washington
04.2008 - 12.2012
Dispatcher at FCSO
Fayette County Commissioners
08.1999 - 04.2008
Nursing
Mount Carmel College of Nursing
08.1998 - 05.2000
Biology/Pre Med
Capital University
08.1995 - 05.1998
Washington Senior High School