TARIRO VURAYAYI

• Manage and maintain executive and departmental calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and distribute correspondence, memos, reports, presentations, and other documents with high accuracy.
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Maintain an efficient filing system (both physical and digital) for all departmental records and documents, ensuring easy retrieval and compliance.
• Handle incoming and outgoing communications, including phone calls, emails, and postal mail, directing inquiries to the appropriate personnel promptly.
• Manage office supplies inventory, place orders, and ensure office equipment is in good working condition, coordinating maintenance as needed.
• Assist with data entry, record-keeping, and database management, ensuring data integrity, confidentiality, and accuracy.
• Process expense reports, invoices, and other financial documentation in coordination with the finance department, adhering to company policies.
• Liaise with internal departments and external stakeholders, fostering positive working relationships and professional communication.
• Assist in the preparation of budgets and tracking of departmental expenditures as required, providing regular updates to management.
• Provide general support to visitors and staff, acting as a first point of contact for administrative inquiries and ensuring a welcoming environment.

• Processed insurance claims under supervision to ensure accuracy and compliance.
• Identified needs of customers promptly and efficiently.
• Responded to customer inquiries with timely information to enhance satisfaction.
• Collaborated with team members to develop comprehensive policy documentation.
• Maintained organized records of client information and correspondence.
• Participated in team meetings to discuss project updates and strategies.
• Shadowed experienced staff to gain insights into advanced processes.