Teresa Paquette
Anacortes,WA
Summary
Experienced professional administrative assistant seeking to secure the Training Specialist position. Proficient in calendar management, coordinating schedules, organizing meetings, and office operations. Skilled in event planning, academic advising and program coordination. Demonstrates exceptional organizational and planning abilities, reliability and adaptability, consistently meeting evolving needs and expectations. Committed to continuous learning and growth as a dedicated and resourceful team member, contributing to the company's success.
Overview
35
35
years of professional experience
Work History
Sr. Administrative Assistant
Marathon Petroleum Corporation
03.2021 - Current
- Direct VP refining and leadership support
- Manage VP's daily schedule and expense reports
- Develop and manage admin budget, resource allocation, analyze cost control and provide timely financial data
- Process Concur purchase/expense reconciliation reports
- Create purchase requisitions and work orders
- Wheels Fleet coordinator, manage inventory, purchases, leases, and internal transfers of vehicles
- Facilitate successful events through meticulous planning, coordination, and execution of logistics
- Provide support to multiple departments, managing ad-hoc projects as needed and balancing competing priorities effectively
- Manage confidential records
- Promote a positive work environment
- Maintain office and equipment supply inventory
- Prepare and distribute communications, reports, and meeting agendas/minutes
- Proficient in Microsoft Office Suite, MS Teams, Portvision, Wheels, Concur/SAP systems
Administrative Assistant/Academic Coordinator
Northern Michigan University
10.2018 - 03.2021
- Academic guidance and course planning, maximizing course availability while minimizing conflicts for both students and faculty members
- Ensured academic compliance adhere to accreditation standards, institutional policies, and regulatory requirements
- Received excellent student evaluations regarding academic guidance and course planning
- Continued Executive Secretary responsibilities
Executive Secretary
Northern Michigan University
08.2011 - 10.2018
- Direct support to Associate Dean & Director and 12 faculty providing leadership and managing departmental operations
- Managed budget, resource allocation, and planning
- Coordinated/managed affiliation agreements with 100+ clinical affiliates with risk management for practicums, internships, and externships
- Scheduled advisory board meetings with clinical affiliates for 4 nationally accredited programs, preparing meeting materials and scribing minutes
- Organized conferences, seminars, symposiums and guest lectures
- Assisted with course material updates for accreditation processes to maintain institutional standards and improve program offerings
Senior Record Clerk
Northern Michigan University
07.2009 - 08.2011
Medical Transcriptionist
Medquist, Inc.
05.2008 - 07.2009
Medical Records Clerk/Transcriptionist
Marquette General Hospital
01.1990 - 05.2008
Education
Bachelor of Science - Business Management
Northern Michigan University
Marquette, MIAssociate of Business - Office Information Assistant
Northern Michigan University
Marquette, MISkills
- Executive and faculty support
- Budget development/management
- Strong organization and planning
- Event planning and coordination expertise
- Excellent time management, multi-task, prioritizing
- Scheduling and calendar management
- Proficient in Microsoft Office Suite and SAP
- Excellent written and verbal communication
- Confidentiality and discretion
Awards
MarAward 2024
MarAward 2021
Northern Michigan University's Excellence-in-Service Award, 2020
Timeline
Sr. Administrative Assistant
Marathon Petroleum Corporation
03.2021 - Current
Administrative Assistant/Academic Coordinator
Northern Michigan University
10.2018 - 03.2021
Executive Secretary
Northern Michigan University
08.2011 - 10.2018
Senior Record Clerk
Northern Michigan University
07.2009 - 08.2011
Medical Transcriptionist
Medquist, Inc.
05.2008 - 07.2009
Medical Records Clerk/Transcriptionist
Marquette General Hospital
01.1990 - 05.2008
Bachelor of Science - Business Management
Northern Michigan University
Associate of Business - Office Information Assistant
Northern Michigan University
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