Theresa Fleming
Astoria,NY
Summary
Detail-oriented Executive Assistant with extensive experience in executive support and document preparation. Proven ability to coordinate schedules, manage meetings, and enhance operational efficiency.
Overview
1
1
Certification
28
28
years of professional experience
Work History
Executive Assistant
ACC Construction Corporation
New York, NY
04.1998 - 08.2026
- Coordinated executive schedules and managed appointments for senior leadership team to optimize time management and enhance productivity.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Organized meetings, prepared agendas, and documented minutes for internal discussions to ensure effective communication and follow-up.
- Coordinated meeting and work schedules for staff teams and executives.
- Prepared reports, presentations, agendas, and minutes for the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Maintained company confidence and protected business operations by safeguarding sensitive information and ensuring compliance with confidentiality protocols.
- Developed and maintained office procedures to enhance operational efficiency across departments.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Liaised with vendors to secure services, supplies, and equipment for daily operations.
- Created and maintained up-to-date records related to customer accounts or financial transactions.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Developed effective filing systems for easy retrieval of information when needed.
- Conducted research on various topics as requested by executives or senior management personnel.
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
- Assisted in developing policies and procedures pertaining to office administration matters.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Took detailed notes in meetings and disseminated information afterward.
Education
Some College (No Degree) - Business
Queens College
New York, NYSkills
- Document management
- Contract management
- Meeting coordination
- Time management
- Administrative support
- Attention to detail
- Problem solving
- Administrative support
Certification
- Notary Public, State of New York
Timeline
Executive Assistant
ACC Construction Corporation
04.1998 - 08.2026
Some College (No Degree) - Business
Queens College