THERESA O'BRIEN
Hamilton,USA
Summary
A highly qualified and dedicated administrative professional offering versatile strengths with over 15 years of experience in the oil and gas industry. Extremely knowledgeable in administrative policies, accounting and finance along with excellent contract language and working with professionals forming cohesive relationships. Proven strengths in identifying customer opportunities and facilitating solution development with stakeholders. Diplomatic, personable and adept at managing sensitive situations.
Overview
21
21
years of professional experience
Work History
Senior Operations Administrator
Tallgrass Energy
West Chester, OH
10.2013 - 06.2024
- Performed day-day operations for REX East
- Performed diverse, advanced and confidential administrative support functions.
- Coordinated with vendors, staff and upper management on invoicing and billing questions.
- Assisted in reviewing and assisting supervisors/managers in achieving their target year end goals. Pivotal in REX East coming within target budget less than 1%.
- Responsible for reviewing and validating timesheets for coding accuracy and discrepancies.
- Entered journal entries, invoices, requisitions and capital expenditure requests into Oracle system.
- Resolved issues with Purchase Orders, general ledger issues, and sounding board for process improvement.
- Established spreadsheets to track safety meetings
Operations Administrator
Kinder Morgan Energy Partners
West Chester, OH
10.2008 - 10.2013
- Administrative support for Manager and staff across REX East
- Responsible for maintaining all construction documents during initial establishment of REX East Pipeline.
- Responsible for managing office and producing budgets/forecasts for Manager. Manager was also serving as Project Manager. Significant responsibility to efficiently and solely operate office during Manager's absence.
- Performed timesheet input and review for 12 staff, processed over 100 invoices, established new vendors, negotiated pricing with vendors, worked with Procurement to order materials and perform receiving function.
- Outfitted three brand new stations with supplies, furniture, materials for each site.
Sr. Executive Assistant
ACGIH
Cincinnati, OH
06.2003 - 10.2008
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Maintained confidential, administrative support to executive team and members of board of directors.
- Complied with special requests from board members for research, assistance and travel arrangements.
- Managed executives' complex and frequently changing travel arrangements and coordinated pre-planning of trips.
- Created appropriate documentation for members of board and senior leadership before meetings.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 6 executives.
- Maintained daily appointment calendars for president and executive vice president.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Supported human resources department in annual employee review process to manage performance merit increases.
- Screened incoming mail, publications and other correspondence directed to management team members.
- Created expense reports, budgets, and filing systems for management team.
Education
Bachelor of Science - Business Management
Thomas More College
Fort Mitchell, KY05-1999
Skills
- Critical thinking
- Customer service skills
- Self-Starter
- Managing conflict
- Oracle and Excel proficient
- Cost reduction and budgeting
- Correspondence preparation
- Excellent forecasting and budgeting
- Employee Timesheet Processing-HBS
- Willingness to support and help others
Timeline
Senior Operations Administrator
Tallgrass Energy
10.2013 - 06.2024
Operations Administrator
Kinder Morgan Energy Partners
10.2008 - 10.2013
Sr. Executive Assistant
ACGIH
06.2003 - 10.2008
Bachelor of Science - Business Management
Thomas More College