Summary
Overview
Work History
Education
Skills
Affiliations
Languages
Accomplishments
Timeline
Generic

Tiffany Kwan

San Jose,CA

Summary

Strong expertise in communicating with customers of diverse backgrounds. Effective in working independently and as a team. Highly accomplished in written communication, with extensive knowledge of spreadsheets and databases. Capable of utilizing technology to increase a company's presence. Detail-oriented Executive Administrative Assistant with expertise in calendar management, travel coordination, and effective communication. Proven ability to streamline processes and enhance cross-functional collaboration. Proactive professional with extensive experience in supporting senior leadership through effective communication, and meticulous event planning. Adept at managing complex schedules and travel arrangements, contributing to streamlined operations, and improved team productivity. Results-driven Executive Administrative Assistant known for exceptional attention to detail, and efficient workflow management. Committed to enhancing executive support processes, and fostering strong relationships through effective communication and collaboration. Forward-thinking executive assistant, accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects, and providing stellar administrative support to the executive team. Analyzes, prioritizes, and completes tasks with professionalism and sound judgment. Motivated professional with several years of experience offering office support. Professional demeanor, and superb initiative. Exceptional customer service and decision-making skills. Highly developed communicator with outstanding skills in complex problem solving. Multitalented professional with several years of top-tier organizational support. Skilled at close work with the senior executive team, offering office management, support staff management, training, supervision, and event planningExcellent research, project support, and organizational abilities.s. Polished Assistant is successful at supporting executive productivity and business operations. Knowledgeable about office management protocols, and calendar management. Works well with minimal oversight to carry out demanding work. Well-rounded professional possessing excellent clerical and team support abilities. Versatile professional, accomplished in reviewing and improving office processes to reduce errors and inefficiencies. Collaborative team player with strong communication, and time management abilities. Seasoned Executive Administrative Assistant with a background in managing executive schedules, coordinating meetings, and travel arrangements, and maintaining smooth office workflows. Known for strong organizational skills, and the ability to handle multiple high-priority tasks concurrently. Demonstrated track record of improving efficiency within the office environment. Always ready to leverage these skills in a challenging, new role. Organized Executive Administrative Assistant, known for high productivity and efficiently completing tasks. Excel in communication, problem-solving, and adaptability, ensuring seamless office operations and support for executive teams. Executive Assistant with a diverse background in business management. Facilitates multiple projects simultaneously. Highly organized and efficient executive assistant with experience in both public and private sector administrative support, coordinating executive meetings, and enhancing productivity. Successful in implementing new organizational systems. Known for maintaining discretion with confidential information, and effectively supporting senior executives by reducing their administrative burden.. Resourceful professional in executive support, known for high productivity, and efficient task completion. Excel in time management, problem-solving, and communication, ensuring seamless operations in fast-paced environments. Highly motivated employee with a desire to take on new challenges, adaptability, interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Hardworking employee with customer service, multitasking, and time management abilities. Committed job seeker with a history of meeting company needs, with consistent and organized practices. Skilled in working under pressure, and adapting to new situations and challenges. Ability to handle challenging work. Dedicated and adaptable professional with a proactive attitude, and the ability to learn quickly. Effective communication skills. Eager to contribute to a dynamic team and support organizational goals. Detail-oriented, professional with work experience utilizing excellent communication and time management skills, leveraging exceptional communication and interpersonal skills in a professional setting. Results-oriented individual with a passion for continuous learning and innovation, with a proven track record of efficiently completing tasks. Ready to contribute to a dynamic team and make a positive impact. Experienced professional with a strong background in technology-related roles. Capable of managing projects and collaborating effectively with teams. Adaptable professional with a quick learning ability and a talent for adjusting to new environments. Driven by a passion for continuous learning and successfully navigating change. Customer-focused individual with a passion for delivering exceptional service. Strong interpersonal skills with a talent for effectively addressing concerns. Committed to improving customer satisfaction and driving positive outcomes. Proactive and versatile professional with a dedication to quickly adapting to new challenges. Strong problem-solving, focused on supporting team success and achieving positive results. Results-driven individual with a solid track record in delivering quality work.Known for excellent communication and teamwork abilities, with a commitment to achieving company goals, and delivering exceptional service.. Passionate about continuous learning and professional development. Effective communicator with a collaborative mindset.

Overview

2011
2011
years of professional experience

Work History

Executive Administrative Assistant

Sony Electronics Inc.
San Jose
11.2006 - 04.2010
  • Prepared presentations for multiple managers and edited slides for technical training publications.
  • Processed invoices, and improved upon operational efficiencies.
  • Assisted in product procurement, and created expense reports using Oracle iEXPENSE.
  • Executed international wire transfers, managed business travel requests and streamlined filing and organization.
  • Tracked budget changes, processed change orders for multiple systems, and introduced advancements.
  • Alternated between administrative duties while coordinating and managing written paperwork and presentations.
  • Managed executive calendars and scheduled meetings for senior leadership team.
  • Coordinated travel arrangements and itineraries for domestic and international trips.
  • Prepared and edited internal and external communications for various departments.
  • Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
  • Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
  • Reviewed and processed expense reports and invoices for accuracy and completeness.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
  • Made travel arrangements for employee trips and conferences.
  • Assisted in organizing company events, meetings, and workshops for employees.
  • Collaborated with cross-functional teams to streamline administrative processes.
  • Assisted with budget tracking, maintaining accurate expense records.
  • Communicated with external partners, enhancing relationships through effective coordination.
  • Processed accounts payable and receivable transactions accurately within set timeframes.
  • Assisted with special projects such as researching topics or creating presentations for management review.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.

Office Manager

Axiom Appraisals
Fremont
06.2004 - 06.2006
  • Handled inbound and outbound requests via phone, email, and fax to process sensitive information.
  • Provided initial and extensive support on major processes including Accounts Receivable/Accounts Payable.
  • Managed projects on-call and met hundreds of timelines; adhered to company procedures and quality standards.
  • Assisted with appraisal report preparations and submissions due to notoriety in project development.
  • Developed and instituted recommendations on facility improvements including office organization.
  • Managed office operations and maintained efficient workflow for appraisal services.
  • Implemented filing systems to organize appraisal documents and client records.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Sustained office efficiency by implementing and planning office systems, equipment procurement and layouts.

Hewlett Packard

Adminstrative Assistant
Mountain View, CA
12.1996 - 01.1998
  • Oversaw multiple office duties beyond assigned duties, including travel requests and shipping requests.
  • Completed day-to-day duties accurately and efficiently.
  • Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
  • Prioritized and organized tasks to efficiently accomplish service goals.
  • Collaborated closely with cross functional team members to achieve project objectives and meet deadlines.
  • Provided support and guidance to colleagues to maintain a collaborative work environment.
  • Utilized advanced technical skills and expertise to troubleshoot complex problems and implement solutions.

AdWords Client Servie Coordinator

Google
Mountain View, Hawaii
2003 - 2004
  • Met corporate policy regarding content, quality and accuracy in multiple advertisements
  • Applied editorial responsibilities and guidelines to top-tier company advertisements.
  • Performed optimization procedures for advertisements to increase business presence
  • Managed decision-making approvals and denials in an efficient and prompt method

Education

Bachelor of Science - Business Administration, Finance Concentration

San Jose State University
San Jose, CA
06-2000

Skills

  • Calendar management
  • Document preparation
  • Expense reporting
  • Software proficiency
  • Office organization
  • Client communication
  • Workflow optimization
  • Cross-functional collaboration
  • Problem solving
  • Attention to detail
  • Effective communication
  • Professional demeanor
  • Event coordination
  • Meeting support
  • Travel arrangements
  • Process improvement
  • Confidentiality
  • Schedule management
  • Customer service
  • Information confidentiality
  • Business correspondence
  • Office administration
  • Proofreading
  • Videoconference preparation
  • Administrative support specialist
  • Invoice processing
  • Advanced MS office suite
  • Phone etiquette
  • Meticulous attention to detail
  • Professional and mature
  • Project management
  • Presentation development
  • File organization
  • Resourceful

Affiliations

  • Tennis, pickleball, concert enthusiast, party planner, foodie, globe-trotter, family-oriented.

Languages

English
Native/ Bilingual
Vietnamese
Native/ Bilingual
French
Limited
Cantonese
Elementary

Accomplishments

  • magna cum laude
  • Beta Gamma Sigma
  • National Collegiate

Timeline

Executive Administrative Assistant

Sony Electronics Inc.
11.2006 - 04.2010

Office Manager

Axiom Appraisals
06.2004 - 06.2006

Hewlett Packard

Adminstrative Assistant
12.1996 - 01.1998

AdWords Client Servie Coordinator

Google
2003 - 2004

Bachelor of Science - Business Administration, Finance Concentration

San Jose State University
Tiffany Kwan