Tiffany M. Galano
Paine Schwartz Partners
1
Certification
11
years of professional experience
Driven and resourceful Executive Assistant with over a decade of experience providing high-level support within fast-paced finance industry. Known as a deeply loyal and trusted extension of my executives, I have extensive C-Suite visibility and the proven autonomy to make strategic decisions on their behalf. My expertise lies in orchestrating complex, ever shifting calendars and coordinating detailed travel logistics. I pride myself on staying in tune with my firm and executives priorities, allowing me to anticipate needs before they arise. When unexpected challenges hit, I remain calm and adaptable, bringing creative solutions to high stress situations to keep operations running smoothly.
Work History
Executive Assistant
2 Years 6 Months- Provide executive support to the Chief Investment Officer & Managing Partner as well as the Chief Finance Officer & Accounting Team.
- Maintains an extensive calendar and travel management with a high degree of precision and confidentiality, delivering white-glove support for international and domestic travel plans.
- Serves as primary liaison between senior leadership and internal/external stakeholders to support transparent communication and coordinated execution across departments and portfolio companies.
- Partners closely with Head of Business Development to maintain our DealCloud CRM, turning pipeline statistics into polished presentations for leadership, and managing action items and various ad-hoc projects.
- Manages planning and coordination of 24+ Board of Director meetings to support meeting readiness, including catering materials, travel logistics, communications, and board dinners.
- Co-manages operational logistics for firm events and C-suite offsites for 15–175 attendees to support seamless vendor management, venue sourcing, and travel coordination.
Executive Assistant
5 Years 1 Month- Supported the core Investment Executives by scheduling meetings, coordinating travel (domestic and international) arrangements, preparing crucial documents and increasing daily productivity for Executives by 25%.
- Developed and maintained successful relationships with vendors, suppliers and internal departments.
- Ensured accurate record-keeping in CRM with diligent data entry and database management for vital company and deal information.
- Organized and submitted extensive expense reports with appropriate receipts for 5 Executives (~$200K - $400K annually per person).
- Managed yearly office and team build budget in partnership with HR/Finance.
- Assisted in recruitment process for admin team, conducting interviews and onboarded all new employees to promote a seamless integration into our team dynamic.
- Supported cross-functional onboarding of new hires (confirm laptops, wfh equipment, onboarding schedule, I-9 verification, activate internal and building security badges, activate corporate accounts, etc.)
- Handled sensitive information with discretion and poise, maintained confidentiality of company documents and personnel records.
- Managed all net-30 accounts to ensure timely payments for the California office.
- Owned day-to-day operations and needs for the Menlo Park, CA office. This included leading any local ad-hoc projects directed from HR, IT, Facilities, Security etc.
Catering Manager/Administrative Bookkeeper
1 Year 9 Months- Developed strong vendor relationships, securing cost-effective contracts and improving overall service quality.
- Organized daily catering schedule for over 60 daily deliveries across a 12 building campus.
- Planned and executed high profile events such as: board dinners, award ceremonies, all hands meetings, conferences with over 500 people.
- Mentored junior team members, fostering professional growth and enhancing overall team performance.
- Conducted post-event evaluations with clients, identifying areas for improvement and implementing changes accordingly.
- Reduced financial discrepancies by diligently reconciling accounts, identifying errors, and making timely adjustments.
- Maintained high levels of accuracy in all aspects of bookkeeping, reducing risk and improving overall financial health.
- Optimized payroll processing by staying current on labor laws and maintaining updated employee records, ensuring accurate payments.
- Improved efficiency of accounts payable processes by regularly reviewing vendor invoices for accuracy before issuing payment approvals.
Events Administrative Assistant
1 Year 1 Month- Streamlined event registration processes for improved efficiency and seamless guest experience.
- Collaborated with 4 cross-functional teams to plan and execute memorable events that met organizational objectives.
- Spearheaded internal communication efforts, keeping team members informed of event details and updates.
- Provided exceptional customer service to event attendees, fostering a welcoming atmosphere and addressing concerns promptly.
- Managed inventory of event supplies, ensuring timely replenishment as needed while minimizing waste.
Education
- Credits Towards An AA in Business Administration
Skills
Executive support
Master Calendar Management
Adaptability
Problem Solving
Resourcefulness
Logistics Coordination
Event Coordination
Confidentiality
Certification
- CNP - Certified Notary Public
- PACE, American Society of Administrative Professionals - November 2021
Timeline
Executive Assistant
Paine Schwartz Partners
04.2024 - CurrentRead More
Executive Assistant
Elliott Management, Private Equity
03.2019 - 04.2024Read More
Catering Manager/Administrative Bookkeeper
Guckenheimer
06.2017 - 03.2019Read More
Events Administrative Assistant
Steins Beer Garden
04.2016 - 05.2017Read More
Mission College
from Credits Towards An AA in Business Administration
Read More