Experienced finance professional with over 15 years of experience prepared for a role with strong background in managing accounts payable processes. Proficient in invoice processing, vendor management, and financial reporting tasks. Known for collaborating effectively with teams and adapting to changing priorities while consistently delivering results. Recognized for integrity, reliability, and keen eye for accuracy in financial operations.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Sr. Accounts Payable Specialist
Elizabeth Glaser Pediatric AIDS Foundation
01.2014 - Current
Bank Account Management: Monitor the main bank account daily for ACH, lockbox, wire deposits (donations, flexible spending account, ADP, and awards) and process appropriately
Oversee ACH and wire returns, forwarding transactions to appropriate teams for further processing
Reconciliation & Reporting: Prepare daily reconciliation of flexible spending accounts (FSA), ADP transactions, and monthly reconciliation of donations and travel credit card accounts
Address discrepancies by researching account details and ensuring accurate reporting
Journal Entries & Payroll: Prepare and enter journal entries in the ERP system, ensuring proper allocation of expenses
Manage monthly payroll for third-country nationals (TCN), including pay statements, housing allowances and pension/tax sheets
Travel Advances & Invoicing: Process travel advances and quarterly invoices (e.g
George Washington invoice), ensuring timely and accurate data entry
Accounts Payable Specialist
Elizabeth Glaser Pediatric AIDS Foundation
01.2009 - 01.2014
Invoice Processing: Prepared, mailed, and entered invoices into an accounting system, ensuring accuracy and timeliness
Vendor Relations: Resolved vendor issues promptly and effectively, maintaining positive relationships and resolving payment discrepancies
Reconciliation & Audit: Conducted monthly reconciliations and audited employee expense reports to ensure compliance and accuracy
Education
BS - Business Management
Radford University
Radford, VA
Skills
Effective communicator (verbal and written)
Excellent customer service skills
Outstanding organizer, analyst, and problem solver
Director of Finance and Operations at Elizabeth Glaser Pediatric Aids FoundationDirector of Finance and Operations at Elizabeth Glaser Pediatric Aids Foundation
<ul><li>Assist in preparing Subs Annual Budgets and reviewing Subs financial reports.</li><li>Provide support and training to partners to ensure adequate support for the program component.</li><li>Conduct partner technical supportive supervision on request basis from Grants & Compliance teams.</li><li>Coordinate grantee proposal review process and ensure compliance with solicitations and donor regulations.</li><li>Coordinate pre-award evaluations and assessments of potential grantees as needed.</li><li>Analyze, verify and review grantees proposal budgets to ensure donor compliance and reasonableness.</li><li>Coordinate the assessment of grantee risk and implement appropriate systems and agreements to minimize risk.</li><li>Ensure timely and appropriate close-out of sub-grants and coordinate the close-out of EGPAF prime grants.</li><li>Provide support and training to partners finance staff to build financial and accounting capacity to ensure adequate support for the program component.</li><li>Monitor partners’ spending patterns as part of the overall project budget to actual analytics.</li><li>Follow up on Grantee monthly invoices & supporting documents</li><li>Serve as an expert on applicable policies, procedures, rules, and regulations and assist staff with their interpretation and understanding of these.</li><li>Stays abreast of donor policies, procedures, rules and regulations and host country legal requirements and informs local and regional management of significant changes.</li><li>Perform internal departmental/grants reviews ensuring compliance with Foundation and donor requirements. Identify potential areas of compliance vulnerability and risk; assists with the development of corrective action plans for the resolution of problematic issues; and provides general guidance on how to avoid or deal with similar issues in the future</li><li>Conduct on-site financial compliance reviews which include: cash counts; review of accounts receivables including employee receivables; documentation of segregation of duties and internal control structure; document storage and retention</li><li>Document findings, propose improvements or change as relevant, disseminate findings and ensure follow up implementation of recommendations as well as resolution</li><li>Conduct random surprise checks and vendor verification reviews to ensure proper procurement procedures are being practiced and report on findings</li><li>Develops an effective Compliance & Ethics training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers</li><li>Assists with improving the awareness and understanding of compliance to assist employees with the establishment of a “culture of compliance”</li></ul> at Elizabeth Glaser Pediatric Aids Foundation<ul><li>Assist in preparing Subs Annual Budgets and reviewing Subs financial reports.</li><li>Provide support and training to partners to ensure adequate support for the program component.</li><li>Conduct partner technical supportive supervision on request basis from Grants & Compliance teams.</li><li>Coordinate grantee proposal review process and ensure compliance with solicitations and donor regulations.</li><li>Coordinate pre-award evaluations and assessments of potential grantees as needed.</li><li>Analyze, verify and review grantees proposal budgets to ensure donor compliance and reasonableness.</li><li>Coordinate the assessment of grantee risk and implement appropriate systems and agreements to minimize risk.</li><li>Ensure timely and appropriate close-out of sub-grants and coordinate the close-out of EGPAF prime grants.</li><li>Provide support and training to partners finance staff to build financial and accounting capacity to ensure adequate support for the program component.</li><li>Monitor partners’ spending patterns as part of the overall project budget to actual analytics.</li><li>Follow up on Grantee monthly invoices & supporting documents</li><li>Serve as an expert on applicable policies, procedures, rules, and regulations and assist staff with their interpretation and understanding of these.</li><li>Stays abreast of donor policies, procedures, rules and regulations and host country legal requirements and informs local and regional management of significant changes.</li><li>Perform internal departmental/grants reviews ensuring compliance with Foundation and donor requirements. Identify potential areas of compliance vulnerability and risk; assists with the development of corrective action plans for the resolution of problematic issues; and provides general guidance on how to avoid or deal with similar issues in the future</li><li>Conduct on-site financial compliance reviews which include: cash counts; review of accounts receivables including employee receivables; documentation of segregation of duties and internal control structure; document storage and retention</li><li>Document findings, propose improvements or change as relevant, disseminate findings and ensure follow up implementation of recommendations as well as resolution</li><li>Conduct random surprise checks and vendor verification reviews to ensure proper procurement procedures are being practiced and report on findings</li><li>Develops an effective Compliance & Ethics training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers</li><li>Assists with improving the awareness and understanding of compliance to assist employees with the establishment of a “culture of compliance”</li></ul> at Elizabeth Glaser Pediatric Aids Foundation
Associate Human Resources & Admin Officer at Elizabeth Glaser Pediatric Aids Foundation (EGPAF)Associate Human Resources & Admin Officer at Elizabeth Glaser Pediatric Aids Foundation (EGPAF)