Tonya L Durden

Administrative Assistant

Leidos/Gibbs & Cox

06.2011 - Current

Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors. Ascertain nature of call and provide clear information as it applies to the caller.
Send, receive and distribute mail thru designated delivery methods.
Receive and respond to emails, oral and written requests.
Database management and data entry.
Schedule meeting and appointments using Microsoft Outlook for Executive Management and Department Heads.
Maintain credit card expenses and prepare credit card authorizations bi-weekly.
Verify/Prepare and maintain monthly invoices for payment to Accounts Payable and updating Excel spreadsheet with detailed invoice information.
Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Prepare purchase requisitions for all office locations for DIRECT/ INDIRECT purchases and Proposal Requisitions for Contracts Department via Cost Point. Ensure goods receipts are entered into Cost Point for Accounts Payable to initiate payment to vendors.
Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.