Tracie Stewart
Lithia Springs,GA
Summary
Goal-oriented leader with a proven track record in administrative roles. Successfully managed projects of varying sizes and complexities. Possess strong critical thinking skills and extensive knowledge across multiple business areas. Open to new opportunities and additional responsibilities. Thrive in dynamic and challenging environments, consistently delivering results. Skilled in directing resources and expert in company policies, safety rules, and regulations.
Overview
23
23
years of professional experience
Work History
Executive Administrator
PepsiCo
01.2021 - Current
- Supported executive decision-making by conducting research, analyzing data, and providing insightful recommendations.
- Proactively identified opportunities for process improvements leading to increased operational efficiency.
- Safeguarded confidential information through the implementation of strict document management protocols and secure filing systems.
- Collaborated with HR to streamline onboarding processes for new hires resulting in reduced timetoproductivity.
- Developed improved recruiting methods to reduce turnover and build highly effective teams.
- Observed all laws, regulations and other applicable obligations.
- Updated and maintained confidential databases and records.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Boosted employee morale with the coordination of team-building events, recognition programs, and staff celebrations.
Lead Production Coordinator
Pepsico
11.2015 - Current
- Responsible for scheduling all production staff on 3 shifts
- Responsible for all operator training
- Responsible for training all incoming staff on production schedule
- Keep track of all Attendance points and write disciplinary actions
- Payroll for 300+ employees
- Assist in the on boarding training
- Responsible for maintaining the BID process
- Responsible for all union research.
Registrar
MIDTOWN MENTAL HEALTH @ ESKENAZI HEALTH
11.2013 - 11.2015
- Meet and greet all guests
- Check in clients coming for therapy
- Verify medical insurance for all patients
- Maintain client data base tracking information and report on data as needed
- Register patients and schedule appointments
- Direct all incoming phone calls to appropriate staff
- Responsible for open access.
Bar Manager
ALE PUB HOUSE
07.2010 - 02.2014
- Supervised staff of 15
- Responsible for scheduling of staff hours and timely completion of payroll, as well as hiring and terminating employees
- Ordered all food and beverage items needed.
Department Secretary / Riley Pain Center
RILEY HOSPITAL FOR CHILDREN @ IU HEALTH
07.2006 - 05.2013
- Provide high-level administrative support for Physicians by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, maintaining daily calendars, and scheduling meetings
- Maintained confidential patient records
- Maintained patient schedule for new patients and follow-up patients.
Operating Room Scheduler
RILEY HOSPITAL FOR CHILDREN @ IU HEALTH
05.2005 - 07.2006
- Maintained the operating room schedule for 14 operating rooms
- Communicated schedule with various departments and physicians
- Input the surgery times and dates received from doctors and departments into the spreadsheet.
Unit Secretary
RILEY HOSPITAL FOR CHILDREN @ IU HEALTH
01.2002 - 05.2005
- Maintained the unit administrative needs by creating and maintaining patient charts
- Maintain all functions of payroll from inputting, correcting, and approval of payroll activities
- Maintained switchboard for 3 phone lines
- Support system for all unit staff
- Maximized my communication skills to communicate needed information to patients, nurses, physicians, other departments
- Implemented process improvements when needed.
Education
Skills
- Organizational Leadership
- Effective Communication
- Information confidentiality
- Employee Relations
- Payroll Processing
- Staff Management
- Executive Support
- Training Coordination
- Records Management
- Internal Communications
- Document Control
- Meeting Coordination
- Time Management
- Team Collaboration
- Eye for detail
- Schedule Management
- Microsoft Office Suite
- Managing multiple projects
- Team recruiting
- Database Management
- Database creation
- Process Streamlining
- Training documents
- Teamwork and Collaboration
- Honest and Dependable
- Reliable and Responsible
- Attention to Detail
- Problem-solving abilities
- Multitasking
- Excellent Communication
- Critical Thinking
- Organizational Skills
- Active Listening
- Adaptability and Flexibility
- Decision-Making
- Human Resources
- Team Development
- Project Management
- Microsoft Office
Accomplishments
- Assisted in setting up and maintaining database for patients in pain.
- Moved entire practice from one location to another.
- Maintained an OR schedule for 14 active operating rooms.
- Coordinated and maintained payroll for approximately 200+ employees.
- Created and maintained standard operating procedures including all forms required for the practice.
- Assisted in setting up Open Access for Midtown Children’s
References
available upon request
Timeline
Executive Administrator
PepsiCo
01.2021 - Current
Lead Production Coordinator
Pepsico
11.2015 - Current
Registrar
MIDTOWN MENTAL HEALTH @ ESKENAZI HEALTH
11.2013 - 11.2015
Bar Manager
ALE PUB HOUSE
07.2010 - 02.2014
Department Secretary / Riley Pain Center
RILEY HOSPITAL FOR CHILDREN @ IU HEALTH
07.2006 - 05.2013
Operating Room Scheduler
RILEY HOSPITAL FOR CHILDREN @ IU HEALTH
05.2005 - 07.2006
Unit Secretary
RILEY HOSPITAL FOR CHILDREN @ IU HEALTH
01.2002 - 05.2005